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Job Title

Business Associate II

Agency

Texas A&M Agrilife Research

Department

Weslaco

Proposed Minimum Salary

Commensurate

Job Location

Weslaco, Texas

Job Type

Staff

Job Description

About Texas A&M AgriLife

Texas A&M AgriLife is comprised of the following Texas A&M University System members:

+ Texas A&M AgriLife Extension Service (https://agrilifeextension.tamu.edu/)

+ Texas A&M AgriLife Research

+ College of Agriculture and Life Sciences at Texas A&M University (https://aglifesciences.tamu.edu/)

+ Texas A&M Forest Service

+ Texas A&M Veterinary Medical Diagnostic Laboratory (https://tvmdl.tamu.edu/)

As the nation’s largest most comprehensive agriculture program, Texas A&M AgriLife brings together a college and four state agencies focused on agriculture and life sciences within The Texas A&M University System. With over 5,000 employees and a presence in every county across the state, Texas A&M AgriLife is uniquely positioned to improve lives, environments and the Texas economy through education, research, extension and service.

Click here (https://agrilife.tamu.edu/) to learn more about how you can be a part of AgriLife and make a difference in the world!

Position Information

We are seeking to fill two Business Associate II positions to provide advanced administrative support for business activities at the AgriLife Research and Extension Center at Weslaco.

Responsibilities:

+ Provides advanced administrative support.

+ May maintain office schedules and appointments.

+ Provides technical information regarding administrative procedures, services, or programs.

+ Assists in the development of office procedures, including complex or specialized functions.

+ Explains, applies, interprets, and communicates policies and procedures.

+ May monitor compliance with policies and procedures.

+ Verifies, processes, and reviews forms, reports, tables, and other documents.

+ Maintains a variety of fiscal, administrative, and academic records

+ Enters, reviews, and reconciles vouchers and requisitions.

+ Assists with monitoring and reconciling accounts.

+ Investigates errors on transactions and recommends and coordinates appropriate corrective action.

+ Responds to routine inquiries from vendors and other business units or departments.

+ Prepares documents and reports for year-end and new-year start-up activities.

+ Prepares routine purchasing specifications and documents.

+ Reviews work requests and annual inventory certification for approval.

+ May serve as a liaison to financial, payroll, and/or human resources.

+ Assists new employees in completing payroll, personnel, or other business documents.

+ May review timesheets and leave requests, prepare payroll documents for approval, and/or collect and distribute payroll forms.

+ May maintain and audit personnel files and annual leave/sick records.

+ Maintains business files and assists with specialized business projects and activities.

+ Disseminates business information to faculty, staff, and students.

+ May implement and report on scholarship programs and related financial activities.

+ Participates in the hiring and training of business staff and/or student workers and may provide supervision.

+ Assists in the planning of special events.

+ Arrange for meetings, appointments, conferences, and travel.

+ May set up meetings, seminars, and other special events to include facilities, equipment, and food.

+ Coordinates the maintenance of files, records, office supplies, or equipment.

+ May deliver, pick-up, or receive cash payments, documents, supplies, or materials.

+ May assists management in the supervision of student workers and support staff including processing complex confidential matters.

+ Performs other duties as assigned.

Required Qualifications:

+ High school diploma or equivalent combination of education and experience.

+ Four (4) years of related experience

+ Knowledge of word processing and spreadsheet applications.

+ Interpersonal and communication skills.

+ Planning and organizational skills.

+ Ability to multitask and work cooperatively with others.

What You Need to Know

Salary: Compensation for this position is commensurate based on the selected candidate’s qualifications. This is an hourly paid position.

Why Work at Texas A&M AgriLife?

When you choose to work for Texas A&M AgriLife, you become part of an organization that is an established leader in agriculture and life sciences with a wide range of capabilities to meet the needs of our statewide, national, and international constituents.

In addition, Texas A&M AgriLife offers a comprehensive benefit package including the following:

+ Health, dental, vision, life and long-term disability insurance (https://www.tamus.edu/benefits/) with Texas A&M AgriLife contributing to employee health and basic life premiums

+ 12-15 days of annual paid holidays

+ Up to eight hours of paid sick leave and at least eight hours of paid vacation each month

+ Automatic enrollment in the Teacher Retirement System of Texas

+ Employee Wellness Initiative for Texas A&M AgriLife

Applicant Instructions

Applications received by Texas A&M AgriLife must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to prepopulate the online application.

To be considered for this position, please attach the following materials:

+ Resume

+ Cover Letter

+ Name and contact information for 3 references.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.