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Residency Program Manager, OB/GYN Bookmark this Posting Print Preview | Apply for this Job

Please see Special Instructions for more details.

Employment in this role may be contingent upon extramural funding and successful performance and may be terminated or reduced in percentage of appointment if such funding is not secured or ceases to be available.

Posting Details

Position Information

About MSM

Morehouse School of Medicine ( MSM ) is a place of distinction, serving as the nation’s leading academic medical center for vulnerable populations. It’s also a place for passionate individuals looking to join a dedicated community working today to help prepare tomorrow’s leaders.

We exist to:

• Improve the health and well-being of individuals and communities;

• Increase the diversity of the health professional and scientific workforce;

• Address primary health care through programs in education, research and service;

With emphasis on people of color and the under-served urban and rural populations in Georgia, the nation and the world.

At Morehouse School of Medicine, we’re leading the creation and advancement of health equity. You will find a fulfilling career at MSM !

Posting Number NONAC3629

Job Title Residency Program Manager, OB/GYN

Position Title Residency Program Manager, OB/GYN

Position Type Non-Faculty

Number of vacancies 1

Salary Commensurate upon experience

Department OB/GYN

Position Summary

The Residency Program Manager assists the Program Director and the Associate Program Directors in the management and direction of the residency training program. The Program Manager will continually assess, evaluate, and manage a wide range of programmatic responsibilities, including long-term planning, resident recruitment, project development, workflow review, database management, faculty and resident communication regarding a variety of topics and issues, as well as internal and external program relations management. The Residency Program Manager acts as an educational liaison between the program and attending physicians, residents, and medical students, other specialty departments, outside institutions, the GME office, andthe Medical Staff office and assures program compliance with accreditation agency standards.

REPORTING AND SUPERVISION :

The Residency Program Manager is supervised and evaluated by the Program Director with oversight of the Department Business Administrator. The GME DIO may also exercise supervision and oversight, and provide feedback and input into performance evaluations of residency program managers.

Minimum Qualifications

Bachelors in a related field — years of experience as a program manager may substitute

Must demonstrate well-developed assessment, evaluation and organizational skills

Must possess the ability to function independently and know when to escalate issues to achieve and maintain high levels of successful project completion

Must possess skills and abilities in: o organizational development o training and development o project and event management o budget development and forecasting o accreditation and compliance

Must demonstrate critical thinking, problem-solving, and independent decision making skills

Must be detail oriented

Must demonstrate the ability to interact professionally and courteously with faculty, residents, staff, students, and affiliates

Additionally, this position requires the ability to handle sensitive information with absolute confidentiality.

Requires ability to travel

Preferred Qualifications

Experience in providing high level administrative support, oversight, and managing a busy office

environment

Experience in supervising others

Experience in higher education, undergraduate medical education or graduate medical education, or hospital administration

Strong technology abilities and high level experience with web based data systems such as New

Innovations, ERAS , ACGME WebADs, GME Track and NRMP

Knowledge of ACGME , Specialty Program Requirements

Knowledge of Graduate Medical Education institutional standards

Knowledgeable or ability to quickly obtain knowledge regarding Hospital, State, and Federal related laws, rules, policies, processes and standards as related to managing the residency program

Closing Date

Open Until Filled Yes

Special Instructions to Applicants

Employment in this role may be contingent upon extramural funding and successful performance and may be terminated or reduced in percentage of appointment if such funding is not secured or ceases to be available.

Quick Link https://careers.msm.edu/postings/23387

EEO Statement Summary

Morehouse School of Medicine is an equal opportunity/equal access/affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Georgia State laws, regulations, and executive orders regarding non-discrimination and affirmative action. Morehouse School of Medicine does not discriminate on the basis of race, age, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, or gender identity or expression.

Job Duties

Description of Job Duty

PRINCIPAL DUTIES & RESPONSIBILITIES :

Essential Functions: Manage daily operational and administrative functions of the Residency Training Program to include the management of training activities, budget, evaluation, conferences and events, and marketing; direct recruitment efforts for the Residency Training Program: to include webpage information architecture, fielding candidate inquiries (July‐Jun), ERAS application system (Sept‐Mar), develop and manage interview schedules; oversee database management and online listings. Develop orientation activities and schedules for new and continuing residents.

Program Training Management

• Plans and schedules resident rotations, grand rounds, didactics, and other educational sessions

• Develops annual program conference schedule for Flex Hour Conference, Grand Rounds, Junior

Resident Conference, Senior Resident Conference simulation center coordination, and all the CME

management therein.

• Maintains professional, courteous relationships with internal and external training sites

• Acts as liaison and manages communication between residency and affiliates

• Maintains program letters of agreement

• Ensures completion of resident onboarding, processing/credentialing

• Schedules and proctors in‐service training exams

• Track, monitor, and provide reporting on resident duty hours and case logs

Recruitment

• Partners with the Program Director to establish recruitment policy and marketing plan

• Manages Electronic Residency Application Service ( ERAS ) interaction; responsible for screening

applications according to program eligibility requirements

• Prepares and updates recruitment letters and brochures

• Coordinates interview process to include all faculty members, residents, and 60-plus candidates over a three‐month period

• Partners with the Program Director to create the annual rank list to submit to the National Resident Matching Program ( NRMP )

• Completes annual GME track and FRIEDA updates

Accreditation

• Advises PD/ APD on Accreditation Council for Graduate Education ( ACGME ) requirements

• Advises PD of requirement interpretation

• Prepares and uploads annual ACGME data and reports.

• Prepares the program, department, faculty, and Residents for annual program reviews, self‐studies, and site visits

• Manages and participates in accreditation visits and meetings

Program Marketing

• Develop a program marketing plan

• Maintains/updates Program website

• Manages and maintains program information and data for ERAS , NMRP , surveys, national, and

institutional reports

Records Management

• Develops and maintains a database on residents and alumni

• Maintains ACGME / GME -compliant Resident Training files

• Maintains recruitment and applicant files

Staff Supervision

• Manages the new hire process and contracts for residency office staff

• Directs administrative workload and provides performance feedback

Budget/Finance

• Manages internal/external funding for residency program

• Monitors residency program personnel and non‐personnel expenses

• Estimates direct medical education and indirect medical education resident count

• Completes monthly/annual budget reporting and forecasting

• Develops program fundraising activities

• Participates in proposal development

Program Compliance and Improvement

• Maintains current knowledge of state licensure requirements; processes licenses

• Manages the Annual Program Evaluation and Review processes

• Manages the program’s evaluation component to include resident and faculty evaluations, didactic evaluations, Clinical Competence Committee reporting, semi‐annual evaluations, and summative evaluations

• Maintains and updates program policies, processes, and procedures

Risk management issues

• Provides due process support for resident probation and termination

• Supports program leadership and legal counsel on resident discipline issues

• Participates in conflict management/resolution of resident concerns and issues

• Manages compliance issues for residency program, including rotation verifications; inter‐institutional agreements and regulations, and affiliate site processing

Other Responsibilities

• Provides administrative support to the Program Director

• Represents the program on various education committees and implements committee decisions

• Completes annual specialty‐related reporting/documentation

• Manages resident assignments to various rotations, including leave schedules

• Integrates residents from other departments into the schedule

• Develops faculty advisor program for career planning and research mentoring

• Manages on‐call facilities, parking, lab coats, pagers, keys, name tags, mail, and on‐call meals

• Counsels residents on loan deferment opportunities

• Organizes new and continuing resident program orientation/reception, annual awards banquet, and various social activities and events for residents

• Maintains statistics and data for institutional, specialty, and accrediting bodies

• Maintains a database of graduates and statistics on residents’ fellowship placement and practice

locations

• Surveys alumni periodically

Pre-Employment/Employment Requirements

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization

Immunization Requirements

It is MSM’s Immunization policy that all Prospective Employees are encouraged to provide proof that they are vaccinated against COVID -19 prior to commencement of employment. If employment will commence during Flu Season, MSM requires all individuals to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless granted an exemption. Failure to provide proof of vaccination for any required vaccines or obtain an exemption from MSM will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

+ * Please describe how this position fits in with your professional goals and objectives.

(Open Ended Question)

+ * Describe your previous experience which is directly related and relevant for this position. Do Not Enter "See Resume".

(Open Ended Question)

+ * What is your highest level of completed education?

+ High School/GED

+ Associate's Degree

+ Bachelor's Degree

+ Master's Degree

+ EdD, MD, PhD, DrPH, JD

+ * Are you available to travel as required by the position?

(Open Ended Question)

+ * Please provide your salary requirement. Do Not Enter Negotiable, a specified salary range is required. Not providing a salary requirement will result in your application being incomplete and will not be considered.

(Open Ended Question)

Applicant Documents

Required Documents

+ Cover Letter

+ Curriculum Vitae or Resume

Optional Documents

+ Other Document