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Job Title: Administrative Specialist Job Description

The Administrative Specialist role is critical to the operational rhythm of the team. You will manage logistics for team events for leaders and their teams, ensuring smooth operations. You will interact with external customers who contact the teams for support or with complaints, and you will be responsible for finding the correct team member to address their concerns. Additionally, you may be required to handle data-entry for key operations.

Responsibilities

+ Manage logistics for team events for leaders and their teams.

+ Ensure smooth operations and handle external customer interactions.

+ Direct customers to the appropriate team member for support or to address complaints.

+ Perform data entry for key operations with an emphasis on accuracy.

+ Support multiple leaders and large teams with administrative tasks.

Essential Skills

+ Experience in administrative support for various teams and departments.

+ Data entry experience with an emphasis on accuracy.

+ Proficiency in project coordination and administrative assistance.

+ Strong written and verbal communication skills.

+ Flexibility and adaptability to work with evolving responsibilities and shifting priorities.

+ Ability to collaborate across different teams.

+ Sound judgment and discretion in handling confidential and sensitive information.

Additional Skills & Qualifications

+ Experience in contract management, compliance, audit, document control, and inventory systems.

+ Familiarity with vendor communication and maintenance.

+ Proactive in identifying opportunities to support team success.

+ Willingness to learn new systems and processes.

Work Environment

You will work onsite in Bothell, WA, with no work-from-home opportunity. Interaction with other groups will primarily be through written communication rather than calls or meetings. While unlikely, you could be asked to visit a local office for document review of sensitive information. This is a part-time opportunity for 3 days a week, with the possibility of becoming a full-time opportunity.

Job Type & Location

This is a Contract position based out of Bothell, Washington.

Pay and Benefits

The pay range for this position is $25.00 - $25.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Bothell,WA.

Application Deadline

This position is anticipated to close on Sep 22, 2025.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing due to a disability, please email [email protected] (%[email protected]) for other accommodation options.