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Job Title: Payroll Specialist Job Description

We are seeking a detail-oriented Payroll Specialist to manage and reconcile payroll discrepancies, maintain accurate payroll records, and provide payroll-related information to employees and managers. The ideal candidate will assist in administering enterprise system security access and prepare period-end reports while ensuring the timely processing of payroll activities.

Responsibilities

+ Process timecards, time-off requests, wage computation, and detect and reconcile payroll discrepancies.

+ Record employee information such as exemptions, transfers, and resignations to maintain and update payroll records.

+ Provide information to employees and managers on payroll matters, tax issues, benefits, and deductions.

+ Assist in administering enterprise system security access by organizational level concerning timecard approvals.

+ Prepare period-end reports and reconcile payroll activity.

+ Compile and submit statistical reports, statements, and summaries related to pay and benefits accounts to appropriate departments.

+ Produce reports to verify time and attendance records, hours worked, pay adjustments, earnings, and deductions codes.

+ Assist HR with employee setup and payroll processing issues, answering questions and providing accessible resources for payroll information.

+ Administer supervisor security access for non-exempt timecards and troubleshoot login issues.

+ Issue and record adjustments to pay related to retroactive increases or decreases and assist with employee garnishments.

+ Assist with the timely processing of subpoena requests.

+ Perform clerical office work such as scanning, filing, indexing, and sorting as needed.

Essential Skills

+ Minimum 1-2 years of payroll processing experience.

+ Working knowledge and experience with ADP’s Workforce Now software.

+ Proficient use of a PC, Microsoft Office products, and email.

Additional Skills & Qualifications

+ Experience with payroll tax and deductions.

+ Familiarity with timekeeping and data entry.

Work Environment

The position is based in a corporate, cubicle environment with business casual attire. The working hours are Monday to Friday, 8 AM to 5 PM. The company culture is accommodating and understanding, offering merit raises over the years with performance.

Job Type & Location

This is a Contract to Hire position based out of Pomona, California.

Pay and Benefits

The pay range for this position is $21.00 - $26.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Pomona,CA.

Application Deadline

This position is anticipated to close on Sep 22, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.