• Administrative Assistant

    Aston Carter (Mountain View, CA)


    Our client is seeking a dedicated Administrative Assistant to join their dynamic team. This position involves supporting a newly promoted Corporate Vice President (CVP) and a large global team in a fast-paced, high-tech environment. The role offers the opportunity to engage in cross-team collaboration, event planning, and support for both on-site and remote team members.

    Responsibilities

    + Manage the CVP's calendar, prioritizing time strategically.

    + Build strong relationships with the CVP's leadership team and key stakeholders.

    + Provide actionable business insights for informed decision-making.

    + Identify and drive improvements in business processes and resources.

    + Coordinate travel logistics, trip preparation, and expense reporting.

    + Partner with site-based and Redmond-based admin teams to establish supportive processes.

    + Review and approve expense reports following lead admin guidance.

    + Participate in recurring admin meetings and special assignments.

    Essential Skills

    + Minimum of 4 years of experience in admin support, preferably with large tech companies.

    + Bachelor's degree preferred.

    + Experience supporting global teams and navigating ambiguity.

    + Proficiency in Microsoft Office tools: Outlook, Word, Excel, PowerPoint, OneNote, SharePoint, and Teams.

    + Strong collaboration skills and the ability to build relationships across diverse teams.

     

    Additional Skills & Qualifications

     

    + Experience in event planning, budget management, and business operations.

    + Ability to anticipate needs and make independent decisions.

    + Comfortable working under pressure and adapting quickly to change.

    + Discretion and professionalism in handling sensitive information.

    + Excellent organizational, analytical, and written communication skills.

    Work Environment

    The role is fully onsite, requiring attendance 5 days a week at the large, fast-paced Mountain View, CA office. The position offers exposure to high-visibility leadership and involves supporting both on-site and remote senior team members.

     

    Job Type & Location

     

    This is a Contract position based out of Mountain View, California.

    Pay and Benefits

    The pay range for this position is $30.00 - $33.00/hr.

     

    Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

     

    • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

     

    Workplace Type

     

    This is a fully onsite position in Mountain View,CA.

     

    Application Deadline

     

    This position is anticipated to close on Sep 19, 2025.

    About Aston Carter:

    Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

     

    The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

     

    If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.