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Job Title: Administrative Assistant Job Description

We are seeking a dedicated Administrative Assistant to join our team. The ideal candidate will be responsible for a range of administrative tasks and will have the ability to manage multiple priorities effectively.

Responsibilities

+ Perform data entry from facility management into QuickBooks.

+ Generate, customize, oversee, and monitor invoices using QuickBooks.

+ Assist in the documentation and tracking of invoice submission statuses using multiple online platforms.

+ Maintain multiple hard copy files and ensure proper statuses are being used.

+ File documents throughout the day and arrange electronic files.

+ Address and respond promptly to inquiries from various clients.

+ Communicate effectively in a team environment.

+ Take notes during meetings and training sessions for future reference.

Essential Skills

+ At least 1 year of office experience, preferably with a construction company.

+ Proficiency in Microsoft Office Suite: Word, Excel, and Outlook.

+ Strong customer service skills.

+ Detail-oriented with the ability to follow up on multiple tasks.

+ Ability to understand and meet deadlines.

Additional Skills & Qualifications

+ Experience in an administrative role, preferably in the construction industry.

+ Recent high school, college, or vocational school graduate.

+ QuickBooks experience is a plus but not required.

Work Environment

The work environment is collaborative and team-oriented. The role involves a standard office setting with regular hours. Professional attire is expected. The use of computers and office equipment is integral to daily tasks.

Job Type & Location

This is a Contract to Hire position based out of New Hyde Park, New York.

Pay and Benefits

The pay range for this position is $20.00 - $25.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in New Hyde Park,NY.

Application Deadline

This position is anticipated to close on Sep 22, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.