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Are you passionate about shaping the future of AI-powered applications and helping millions of users unlock their full potential? The OneNote team is leading an exciting transformation with Copilot Notebooks—intelligent, dynamic notebooks infused with powerful AI that serve as a true “second brain.” Imagine effortlessly capturing ideas, intuitively understanding complex information, and seamlessly taking informed action—that’s the heart of our mission.

We’re seeking an **Executive Business Administrator** to support the VP of OneNote. In this role, you’ll be part of a global, diverse, and talented team dedicated to building exceptional apps, services, and devices within Microsoft’s Experiences + Devices (E+D) division. Our mission in E+D is to deliver the very best experiences that empower customers to achieve their goals—whether through productivity tools, creativity platforms, or connected devices.

Microsoft’s mission is to empower every person and every organization on the planet to achieve more. As employees we come together with a growth mindset, innovate to empower others, and collaborate to realize our shared goals. Each day we build on our values of respect, integrity, and accountability to create a culture of inclusion where everyone can thrive at work and beyond.

By applying to this U.S. Redmond, Washington position, you are required to be local to the Redmond area and in office 3 days a week.

Responsibilities

+ Provide strategic calendar management and meeting Logistics for manager(s).

+ Assist in Rhythm of the Business planning and scheduling.

+ Expense management.

+ Purchasing equipment, services, and supplies, creating purchase orders and processing invoices.

+ Headcount coordination.

+ Provide onboarding support for new employees, vendors, and interns.

+ Distribution and security group ownership and management.

+ Organizing and planning off-sites and morale events.

+ Cross collaborating, planning, and support including All Hands, morale events, and other group meetings as needed.

+ Manage budgets including team discretionary budget.

+ Develop relationships with stakeholders across multiple organizations to enable their leader and/or team's work.

+ Communicate with external partners and audiences.

+ Space management.

+ Proactively manage current space allocation; assist when there are large organizational moves.

+ Office set up and clean out for incoming and outgoing employees, interns, etc.

+ Takes direction from lead admin(s) and mentors colleagues to help them better understand the organization. May lead a team of Business administrators.

+ Planning and coordination of purchasing equipment, services, and supplies, creating purchase orders and processing invoices.

+ Provide onboarding support for new employees, vendors, and interns.

+ Embody our Culture and Values.

Qualifications

Required Qualifications:

+ 5+ years Administrative, Business Support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and administration work for executive/upper-level management

+ OR equivalent experience

+ 3+ years experience reviewing and managing administrative budgets (e.g., for events, morale, travel, training)

Preferred Qualifications:

+ Bachelor's Degree in relevant field (e.g., Business Administration, Human Resources [HR], Marketing, Communications, Psychology, Sociology) OR equivalent experience.

+ 2+ years experience serving as mentor to others.

+ 5+ years of experience with project or office management including budget management, calendaring, and understanding of the business to help the decision-making process.

+ 3+ years of experience with Microsoft products including Outlook, PowerPoint, Word, Excel, and Windows.

Business Support ATR-D - The typical base pay range for this role across the U.S. is USD $30.29 - $50.53 per hour. There is a different range applicable to specific work locations, within the San Francisco Bay area and New York City metropolitan area, and the base pay range for this role in those locations is USD $41.83 - $57.88 per hour.

Certain roles may be eligible for benefits and other compensation. Find additional benefits and pay information here: https://careers.microsoft.com/us/en/us-corporate-pay

Microsoft will accept applications for the role until September 10, 2025.

\#E+D #OPG

Microsoft is an equal opportunity employer. Consistent with applicable law, all qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship, color, family or medical care leave, gender identity or expression, genetic information, immigration status, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran or military status, race, ethnicity, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable local laws, regulations and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application process, read more about requesting accommodations (https://careers.microsoft.com/v2/global/en/accessibility.html) .