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Accounts Payable Specialist

Rochester, NY (http://maps.google.com/maps?q=259+Monroe+Avenue+Rochester+NY+USA+14607)

Job Type

Full-time

Description

Position Summary

East House is a dedicated non-profit organization committed to supporting individuals on their journey to recovery. We provide comprehensive services, including residential support, counseling, peer support and community outreach to empower individuals to overcome mental health and substance use disorders and lead fulfilling lives. Our mission is to foster a supportive environment that promotes healing and long-term recovery.

The Accounts Payable (AP) Specialist is responsible for verifying, reconciling and processing invoices/bills, ensuring that financial statements include correct information and that the organization pays its debts/bills within specified timeframes. The AP Specialist prepares, reviews for accuracy and approvals, codes, and enters accounts payable invoices along with check writing and ACH entry. May include maintaining other financial/administrative records.

Requirements

Responsibilities

Payment Processing

+ Reviews invoices and processes payments, ensuring accuracy and authorization, schedules payments within the agreed terms.

+ Manages accounts payable records and cash funds.

+ Accurately processes client allowances and vendor payments.

+ Maintains vendor relations and compliance with established payment terms, ensuring timely payments are made without late fees or penalties.

+ Oversees petty cash and reviews all expenses.

+ Maintains relationships with suppliers, resolves payment discrepancies or issues, and negotiates payment terms.

+ Maintains records of all outgoing payments and obligations, ensuring timely and accurate disbursement of funds.

+ Manages cash flow by safeguarding payments are made on time while taking advantage of available discounts and avoiding late fees.

Accurate Accounts Payable

+ Manages accounts payable using Fund EZ accounting software.

+ Verifies, reconciles, and prepares reports for invoices.

+ Codes and enters invoices and safeguards accuracy in the payables system.

+ Validates all payable transactions with required documentation and approvals.

+ Loads True Link card with client personal needs allowance.

Account Reconciliations

+ Maintains and reconciles Credit Card statements.

+ Maintains and reconciles Agency Rent spreadsheets.

+ Maintains and reconciles petty cash funds accurately and regularly.

Accounting Support

+ Assists with journal entries and reconciles change funds.

+ Records payments, prepares financial reports, and aids in invoicing.

Other Duties

+ Follows all applicable policies, federal and state laws, and East House compliance standards.

+ Collaborates with the Office of Ethics, Compliance & Quality to address non-compliance and documenting corrective actions.

Note: This job description may not cover all job duties and is subject to change without notice. Job duties, responsibilities, and/or activities may change at any time with or without notice.

Qualifications

Required Education & Experience

• Associate’s degree in Accounting or Business Administration preferred.

• Equivalent experience in lieu of education may be considered.

• Minimum of two (2) years’ relevant experience in Accounting, Billing, or other related

experience preferred.

Other Skills/Knowledge/Experience

• Proficient in basic accounting principles and PC use with strong data entry abilities.

• Intermediate MS Excel proficiency as evidenced by the ability to perform all of the basic

functions as well as the ability to use workbooks, link data, create and edit charts, change

page orientation, add headers and footers, filter and sort lists, format and/or manipulate

data, insert rows, enter and sort data and produce graphs and charts.

• Prior experience in bookkeeping/administration, handling large datasets, managing finances, and successfully performing tasks simultaneously desired.

• Able to manage multiple projects, maintain accuracy, and handle financial software proficiently.

• Excellent time management, verbal and written communication, and organizational skills.

• Experience with general ledgers, analyzing financial data, and identifying cost-saving opportunities.

• Competency in financial software like QuickBooks or Fund EZ, with strong math skills and attention to detail.

• Proficient understanding of accounting practices, collaborating for financial health, and supporting finance professionals.

COMPETENCIES

Alignment with East House Values

• Humanistic, Collaborative, Optimistic, Progressive, Integrity.

Represents the organization professionally and aligns with its mission.

• Performs work with integrity and in compliance with established processes, procedures, and regulations.

Accountability

• Takes responsibility for all work activities and personal actions.

• Follows through on commitments; implements decisions that have been agreed upon.

• Maintains confidentiality with sensitive information.

• Acknowledges and learns from mistakes without blaming others.

• Recognizes the impact of one’s behavior on others.

Commitment to Belonging, Respect, and Building a Supportive Community

• Values and appreciates the unique backgrounds, experiences, and perspectives of every individual.

• Actively includes others in conversations and decision-making, fostering connections by learning about others' interests, and celebrating achievements to make individuals feel valued.

• Listening without judgment, communicating and interacting politely and civilly, and acknowledging others' contributions to show appreciation and build trust. Offering help, encouraging collaboration, and creating safe spaces where everyone feels comfortable sharing ideas and concerns.

Working Conditions

Traditional office environment. Occasionally subjected to pressure due to time demands. May have to

travel to various program locations which may not be accessible for individuals with reduced mobility.

Physical/Mental Demands

The physical demands/work environment described here are representative of those that must be

met by an employee to successfully perform the essential functions of this job. Reasonable

accommodations may be made to enable individuals with disabilities to perform the essential

functions. While performing the duties of this job, the employee is frequently required to sit, talk,

hear, stand, walk, ability to reach above or below shoulders, use hands to type and/or perform light

lifting (up to 25 lbs.), and occasional stair-climbing.

EEO Statement

East House encourages diversity in the workplace; we are an Equal Opportunity Employer.

Minority/Female/Sexual Orientation/Gender Identity or Expression/Veteran/Disability

Salary Description

$18.00-22.85