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Position Information

Classification TitleTemporary Hourly

Employment CategoryTemporary

Is this an Hourly position?Yes

Work Hours/Week0-40

Overtime Eligible?Yes

Position LocationFort Collins, CO 80523

Does this position qualify for hybrid or remote work?Yes

Description of Work Unit

The Department of Clinical Sciences mission is to assure the health and productivity of animals to meet societal needs through high-quality educational programs for professional veterinary medical students, graduate veterinarians, and the public through a faculty and veterinary medical center of excellence, and to advance and disseminate comparative biomedical knowledge in an environment of interdisciplinary collaboration.

The Department of Clinical Sciences is one of four academic departments in the College of Veterinary Medicine and Biomedical Sciences at Colorado State University. The department is the academic home to approximately 400 people and is comprised of 100+ full time and special appointment faculty members, 85+ administrative staff, 73+ graduate students, residents, interns, and postdoc fellows and ~140 hourly staff. The Department of Clinical Sciences mission is to assure the health and productivity of animals to meet societal needs through high quality educational programs for professional veterinary medical students, graduate veterinarians, and the public through a faculty and veterinary medical center of excellence, and to advance and disseminate comparative biomedical knowledge in an environment of interdisciplinary collaboration.

Search Contact [email protected]

Position Summary

The HR Assistant plays a crucial role in supporting the Human resources team by handling a variety of administrative tasks. The HR Assistant is responsible for maintaining personnel records, coordinating HR processes, supporting recruitment efforts, providing communication with employees, and assist in day-to-day HR operations. Other responsibilities include but are not limited to working with our Talent Management Software system, scheduling meetings with search committee members and will interface with CSU HR, VTH HR and CVMBS .

The ideal candidate requires a high level of professionalism, highly organized, detail- oriented, has an ability to juggle multiple deadline-driven tasks, maintains confidentiality, and possesses excellent customer service and communication skills.

This position is expected to work in person, although hybrid schedule can be negotiated after initial training period.

Position Minimum Qualifications

+ Associate degree or two years of experience in an occupational field related to the work assigned to the position

+ Proven experience in administrative roles

+ Proficiency in Microsoft office suite

+ Discretion and ability to handle sensitive information with confidentiality

+ Demonstrated customer service or professional communication skills

Preferred Qualifications

+ Bachelor’s degree in human resource or a related field

+ HR experience in a higher education environment

+ Experience using HRIS system such as Oracle, PeopleAdmin or Workday

+ Demonstrated ability to multi-task in a changing environment

+ Demonstrated ability to work in a team environment

+ The successful candidate must be legally authorized to work in the United States before the employment start date; the Veterinary Teaching Hospital will not sponsor a visa for this position.

Posting Details

Working TitleHR Assistant

Posting Number202500582T

DepartmentClinical Sciences

Salary Range$18-21

Employee Benefits

Colorado State University is not just a workplace; it’s a thriving community that’s transforming lives and improving the human condition through world-class teaching, research, and service. With a robust benefits package, collaborative atmosphere, and focus on work-life balance, CSU is where you can thrive, grow, and make a lasting impact.

+ Review our detailed benefits information here. (https://hr.colostate.edu/wp-content/uploads/sites/25/2021/02/benefits-summary-hourly.pdf)

+ Explore the additional perks of working at CSU here.

+ For the total value of CSU benefits in addition to wages, use our compensation calculator (https://hr.colostate.edu/total-compensation-calculator/) .

+ Lastly, click here for more information about why Fort Collins is consistently ranked in the top cities to live in (https://hr.colostate.edu/prospective-employees/our-community/) !

Close Date09/22/2025

Special Instructions to Applicants

Please include in your cover letter how you meet the minimum/preferred qualifications, and elaborate on your experience in customer service and project management.

CSU is committed to full inclusion of qualified individuals. If you are needing assistance or accommodations with the search process, please reach out to the listed search contact.

References will not be contacted without prior notification to candidates.

Please note, applicants may redact information from their application materials that identifies their age, date of birth, or dates of attendance at or graduation from an educational institution.

Background Check Policy Statement

Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks for the finalist before a final offer. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so.

EEO

Colorado State University ( CSU ) provides equal employment opportunities to all applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Essential Job Duties

Job Duty CategoryHourly Hiring Coordinator

Duty/Responsibility

+ Responsible for all new hire volunteers, student hourly and non-student hourly employees, initiate background check requests for the department of Clinical Sciences

+ Support the search process, tracking relevant information and taking meeting minutes

+ Assist HR team with department processes

+ Responsible for maintaining and processing bi-weekly payroll for all hourly positions in the department

+ Understand and interpret University student and non-student hourly employment classification, hiring and compensation policies

+ Aid in creation of job postings for student employees in Handshake and TMS for non-student hourly hiring and ensure correct title and classification is utilized.

+ Review Timeclock Plus entries for payroll accuracy including manager approval status, over-time, compensatory time, leave balance and hours worked.

+ Oversee and monitor all locum veterinarian needs and hiring.

+ Enter termination actions in a timely manner to ensure payout of leave and termination of benefits as appropriate.

Percentage Of Time60

Job Duty CategoryHR Assistant

Duty/Responsibility

+ Assist HR team in completion of all Oracle transactions

+ Prepare and review Non-Exempt Timeclock Plus employee entries by payroll deadlines.

+ Maintains employee-related databases.

+ Manages forms and documentation collection.

+ Prepares monthly supplemental pay

+ Attends CSU / CVMBS HR-related informational meetings and committee work.

+ Other duties as assigned

Percentage Of Time40

References

Minimum References Required3

Maximum References Required3

Documents Needed To Apply

Required Documents

+ Resume

+ Cover Letter

Optional Documents