"Alerted.org

MEDICAL RECORDS TECHNICIAN II

Print (https://www.governmentjobs.com/careers/colorado/jobs/newprint/5062121)

Apply



MEDICAL RECORDS TECHNICIAN II

Salary

$2,053.85 - $2,875.38 Biweekly

Location

Pueblo, CO

Job Type

Full Time

Job Number

IIB 01900 09/08/2025

Department

Colorado Department of Human Services

Division

OBH - CMHIP

Opening Date

09/08/2025

Closing Date

9/24/2025 11:59 PM Mountain

FLSA

Determined by Position

Type of Announcement

This position is open only to Colorado state residents.

Primary Physical Work Address

1600 W 24TH STREET, PUEBLO, CO 81003

FLSA Status

Non-Exempt; position is eligible for overtime compensation.

Department Contact Information

[email protected]

How To Apply

Please submit an online application for this position at https://www.governmentjobs.com/careers/colorado. Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.

+ Description

+ Benefits

+ Questions

Department Information

Opt in below to receive text message updates on CDHS recruiting events!

CDHSCareers

Please note: This recruitment may be used to fill multiple vacancies.

This position is open ONLY to Colorado State Residents

Most State of Colorado employees are eligible for a great benefit package! Please see the Supplemental Information section below for details! (https://dhr.colorado.gov/state-employees/state-of-colorado-employee-benefits)

About the Legal Records Department

The Legal Records Department (LR) manages health information and legal information for the benefit of the patient and care providers of the Colorado Mental Health Hospital at Pueblo (CMHHIP). CMHHIP is a 458-bed psychiatric hospital with multi-specialty clinics serving the mentally ill and contracted agencies. LR manages active and closed legal records to provide a complete and accurate patient record and census reports for each patient. LR manages and monitors legal correspondence received, tracks hearings for staff and patients, and is the liaison between CMHHIP, Colorado Courts, and outside medical vendors. LR retrieves legal records for use by authorized requestors, protects the confidentiality of protected health information by complying with all applicable state and federal laws, rules, and regulations. Statistical databases are maintained for legal information, including Incompetent to Proceed, NGRI, Competency Evaluations, Mental Conditions, and Involuntary Medications. Liaison for legal information with the CEO’s Office and CMHHIP Administration. LR and LR staff participate in the hospital-wide Policy and Procedure Committee and the Centers for Medicare and Medicaid Utilization Review Committee. LR makes arrangements for all discharges for all forensic patients.

Description of Job

This is Full-Time, In-Person Position

Location of Work: 1600 W 24th Street, Pueblo, CO 81003

Please note: These working arrangements are subject to change.

About the Position:

This position is responsible for the review and verification of court orders and Colorado Revised Statutes related to criminal proceedings. The position is responsible for admitting all patients in the Behavioral BEHR (BEHR) and completing all legal information in Legacy Cube. Functions as the primary liaison for CMHHIP staff, medical facilities, law enforcement agencies, attorneys, and courts for criminal proceeding issues. Duties include maintaining compliance with criminal statutes by ensuring the timely and accurate completion of paperwork. Provides direction and problem-solving regarding all forensic patients. Instructs physicians on the proper procedure for petitioning for court-ordered medications. Types the petitions for the attorneys to file for involuntary medication hearings. Provides training and guidance to staff regarding legal requirements for admissions and criminal paperwork. Independently determines and provides direction in resolving any issues about admission paperwork or legal issues arising during patient hospitalizations. Obtains any court waivers required for civil and criminal commitments. Notifies hospital staff, courts, and/or correctional facilities when additional paperwork is required for hospitalization. Independently calculates the maximum length of stay for incompetent patients to proceed. This position is responsible for coordinating arrangements for discharge for patients with the Colorado Sheriff’s Departments. Assists with annual regulatory 27-65 reviews. Job duties in this position include:

Admissions:

+ Reviews received court orders and decides which legal status classification and program are to be entered.

+ Checks appropriate databases to ensure patient has not been admitted to CMHHIP before.

+ Completes the entire admission in the BEHR including demographic information and insurance information.

+ Reviews court order to determine the correct legal status and what criminal charges are to be entered. For current inpatients, adds or closes additional legal status to all appropriate databases, and notifies hospital staff of additional legal status.

+ Obtains necessary documents for admission and subsequent changes of legal status from courts.

+ Provides direction to the Admissions Department, Administrative Assistants and other Clinical Staff regarding inconsistencies and informs them of the proper corrective action to ensure compliance regarding legal issues.

+ Determines accuracy of all legal criminal paperwork by monitoring all legal documents provided by Court Services and Admissions Department upon admission and throughout hospitalization.

+ Determines maximum length of stay for incompetent to proceed patients using Colorado Revised Statutes information, and enters information in appropriate databases.

+ Looks up all court cases in Colorado Court Data Access System.

+ Updates all legal information including admission dates, docket numbers, committing county, attorney, district attorney, judges, date of next hearing, due date of next evaluation and all other information from court order into appropriate databases.

+ Determines circumstances under which patient information can be released using HIPAA regulations.

+ Completes change of legal documents and distributes to appropriate staff.

+ Manages legal file to ensure all paperwork is current and accurate.

+ Scans all court orders and legal documents into the appropriate electronic record, Legacy Cube or BEHR.

Daily Discharges and Readmissions – CMHHIP and Outpatient Restoration Programs

+ Reviews the daily email that contains a report of evaluations mailed to the courts by the Court Services Department, and determines which patients need to be discharged and/or readmitted to a different program

+ Completes the discharge and/or readmission in both Legacy Cube and BEHR

+ Receives daily census via email, reviews discharges on the census report, and determines which patients need to be changed to a status waiting on the court’s decision for next steps (WAITCT or ORWAIT)

+ Admits patients to the appropriate program based upon their legal status and whether the competency evaluation is complete

+ If the patient discharges on involuntary medications, this position must communicate with Pueblo County Court regarding this status upon discharge

+ Receives emails from Administrative Staff at Arapahoe, Boulder, and Denver RISE Programs, Denver Health, and Peak View regarding census information, and which patients need to be admitted and/or discharged from each program

+ If the patient is discharged from RISE, Denver Health, or Peak View, determines what outpatient program the patient will need to be admitted to and admits the patient to that program

+ Upon receiving emails from Court Services and the Outpatient Restoration Program, discharges patients who have had their criminal cases closed by the committing court

+ Arranges discharges to the County Jails for patients recommended to be restored for CMHHIP, RISE Programs, Denver Health, and Peak View

+ Completes entry of discharge arrangements into Legacy Cube, and an auto-email is generated to the treatment teams

+ Upon admission to CMHHIP, RISE, Denver Health, or Peak View, sends restraining orders to the treatment teams as well as victim information

+ Emails restraining orders to the treatment units and RISE Programs upon admission of the patient or upon request of the Treatment Team

+ Scans all appropriate information/documents into the BEHR

+ Covers duties as needed for other positions for civil patients, including change of legal and scanning in orders

+ Prepares paperwork to be served on patients by the Public Safety Department

+ Sends back the return of service once the paperwork is served

Other Duties as Assigned

+ Maintains updated knowledge of standards: 27-65 Statute, CMS, JCAHO, and Health Department. Assists in onsite survey activities and/or provides assistance to the Director of Quality Management with completion of the Joint Commission's Focused Standards Assessment (FSA) which is submitted to TJC in non-survey years.

+ Assists with data entry for standards compliance as needed

+ Must make and take multiple calls from attorneys, the courts and other stakeholders as part of the daily routine. Responsibility to perform assigned tasks and duties within the scope of practice for this position that do not fall within the realm of duty statements A and B

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

Minimum Qualifications:

Experience Only:

Two (2) yearsof relevant experience in legal records and court orders

OR

Education and Experience:

A combination of related education, certification, and/or relevant experience in an occupation related to the work assigned, equal to two (2) years

Preferred Qualifications:

+ Experience in Legal Records Management preferred

+ Knowledge of Legal terminology

+ Experience in interpreting court orders

+ Experience entering information into electronic record systems

+ Experience with the Colorado Court System

Conditions of Employment:

+ Background Check- ALL CDHS employees (non-direct contact):

CBI name check, ICON Colorado court database, Medicare fraud database, Reference checks, Professional License verification (licensure requirements), and drug screen (commercial Driver’s license)

+ Former State employees who were disciplinarily terminated or resigned in lieu of termination must disclose the information on the application and provide an explanation why the prior termination or resignation should not disqualify the applicant from the current position. Absent extraordinary circumstances, prior disciplinary termination or resignation in lieu of termination will disqualify the applicant from future State employment with CDHS.

Appeal Rights:

If you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director.

An appeal or review must be submitted on the official appeal form, signed by you or your representative. This form must be delivered to the State Personnel Board by email ([email protected]), postmarked in US Mail or hand delivered (1525 Sherman Street, 4th Floor, Denver CO 80203), or faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the department’s action.

For more information about the appeals process, the official appeal form, and how to deliver it to the State Personnel Board; go to spb.colorado.gov ; contact the State Personnel Board for assistance at (303) 866-3300; or refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov under Rules.

Supplemental Information

How to Apply (https://cdhs.colorado.gov/information-for-job-applicants#how-to-apply)

Need help with your application? Click here.

The Assessment Process (https://cdhs.colorado.gov/information-for-job-applicants#assessment-process)

For additional recruiting questions, please contact [email protected]

About Us:

If your goal is to build a career that makes a difference, consider joining the dedicated people of the Colorado Department of Human Services (https://www.colorado.gov/cdhs) (CDHS). Our professionals strive to design and deliver high quality human and health services that improve the safety, independence, and well-being of the people of Colorado. In addition to a great location and rewarding and meaningful work, we offer:

+ Strong, secure, yet flexible retirement benefits including a PERA Defined Benefit Plan or PERA Defined Contribution Plan www.copera.org plus 401(k) and 457 plans

+ Medical and dental health plans

+ Employer supplemented Health Savings Account

+ Paid life insurance

+ Short- and long-term disability coverage

+ 11 paid holidays per year plus vacation and sick leave

+ BenefitHub state employee discount program

+ Employee Wellness program (https://coloradostateofhealth.com/)

+ Excellent work-life programs, such as flexible schedules, training and more

+ Remote work arrangements for eligible positions

*Some positions may qualify for the Public Service Loan Forgiveness Program. For more

information, go to https://www.colorado.gov/pacific/dhr/student-loan-forgiveness-programs .

Our Values:

We believe in a people-first approach: To serve the people of Colorado, we develop a culture and work environment that creates an energized, inspired, and healthy team capable of giving their best to Coloradans .

Balance creates quality of life: We want our team to be resilient through a supportive workplace that values flexibility, health and wellness, and employee engagement.

We hold ourselves accountable: We take responsibility through our actions, programs, and results for the state of health and human services in Colorado.

Transparency matters: We are open and honest with employees, our partners, the Coloradans we serve, and the public.

We are ethical: We abide by what is best for those we serve by doing what is right, not what is easy.

Collaboration helps us rise together: We work together with all partners, employees, and clients to achieve the best outcomes for Coloradans.

We are committed to increasing the diversity of our staff and providing culturally responsive programs and services. Therefore, we encourage responses from people of diverse backgrounds and abilities.

ADA Accommodations: CDHS is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADA Coordinator, Nancy Schmelzer, at [email protected] or call 1-800-929-0791.

~THE STATE OF COLORADO IS AN EQUAL OPPORTUNITY EMPLOYER (https://cdhs.colorado.gov/information-for-job-applicants#eoe)

The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for detailed information: www.colorado.gov/pacific/dhr/benefits

Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon.

01

If you are a current or previous state employee, please provide the following information for each state job worked: department, job title, dates worked. This will allow us to determine transfer, demotion, promotional, or reinstatement status. (This information will be verified.) Type N/A if you are not a current or previous state employee.

02

If you are a former State of Colorado employee, please provide your EID (employee identification number will start with 99....), if not applicable type N/A. Failure to provide this information may disqualify your application from further consideration.

03

Former State employees who were disciplinary terminated or resigned in lieu of termination must disclose the information on the application. If you are a former state employee who was disciplinary terminated or resigned in lieu of termination, please provide an explanation as to why the prior termination or resignation should NOT disqualify your application from the current position.

04

Describe your experience with databases and spreadsheets.

05

What experience do you have working with legal records?

Required Question

Employer

State of Colorado

Address

See the full announcement by clicking

the "Printer" icon located above the job title

Location varies by announcement, Colorado, --

Website

https://careers.colorado.gov/

Apply

Please verify your email addressVerify Email