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Lead Grant/Contract Administrator - Research and Graduate Programs

Wayne State University is searching for an experiencedLead Grant/Contract Administrator - Research and Graduate Programsat its Detroit campus location.

Wayne State is a premier, public, urban research university located in the heart of Detroit, Michigan where students from all backgrounds are offered a rich, high-quality education. Our deep-rooted commitment to excellence, collaboration, integrity, diversity and inclusion creates exceptional educational opportunities which prepare students for success in a global society.

Essential functions (job duties):

Job Purpose:

Performs pre-award activities which include assisting departmental faculty/PI in the development, preparation, and submission of grant and contract proposals. Serves as a key member of the College of Engineering’s Research Support Office and in partnership with Grant and Contract Administrators and the Research Associate Dean, works with faculty and research groups within the college on the preparation and submission of proposals to internal and external sponsors. This position reports to the Associate Director, Research Administration.

Essential Duties:

Ensure all applications meet agency and university guidelines, published time tables and deadlines. Ensure proposals are entered and routed in a timely manner for further review; obtain necessary approvals as appropriate. Alert Business Affairs Officer, Associate Dean for Research, and/or the Dean when cost sharing or matching funding is involved.

Develop and implement standards, policies, and procedures for pre-award processes within the College, to ensure programs operate efficiently and present faculty research at its best.

Serve as liaison between faculty, sponsors, Sponsored Program Administration teams, collaborators and other involved parties. Triage and respond to requests. Investigate, monitor and communicate with faculty on new and potential sources of grant revenue in support of existing, planned, and contemplated programs

Train staff on pre-award process, University proposal systems, and pre-award policies. Provides consultation, advice, and direction to staff regarding grant and/or contracting issues and methods which will best meet legal requirements and objectives.

Attend conferences, workshops and informational development seminars and keep abreast of current trends and practices pertaining to pre award administration. Serve on college and University-wide committees.

Perform other related duties as assigned.

Unique duties:

Assist faculty in identifying funding opportunities and in preparing proposals to promote research and other sponsored grant activity. Review complex proposal budgets and narratives for compliance with University, sponsor, and other applicable requirements; submit proposals to the Sponsored Program Administration (SPA) to obtain required approvals. Serve as a resource to faculty and other staff within the unit by providing information and guidance on the appropriate use of sponsored project funds. Serve as a primary liaison between principal investigators and SPA to identify and resolve problems as well as answer inquiries regarding University or funding agency guidelines, policies, and procedures.

Qualifications:

Minimum Qualifications:

Bachelor's Degree in business or related field or an equivalent combination of experience and education.

Master's Degree preferred.

Minimum of 3-5 years’ experience related to grant and contract pre and/or post award activities and oversight, and preferably in a Dean's Office or large research department.

Project Management: Ability to independently manage a variety of projects while ensuring appropriate tracking, quality control, follow-up and multiple deadlines are met. Strong time management.

Communication Skills: Ability to communicate clearly, concisely and professionally, both orally and in writing. Strong presentation and training skills.

Computer Skills: Proficient in Microsoft Office tools including Microsoft Word, Excel, and PowerPoint. Extensive knowledge of Banner FMS, COGNOS, COEUS and WSU Researcher Dashboard preferred.

Planning and Organizational Skills: Demonstrated capacity for multi-tasking, flexibility in face of changing priorities, and the ability to work independently as well as part of a team. Prioritize and plan work activities; adapt to changing conditions and develop strategies to achieve organizational goals.

Management Skills: Outstanding strategic thinking skills and problem solving abilities. Demonstrating success in training staff in methods and procedures. Strong mentoring and coaching skills. Proven ability to motivate people and foster collaborations, and inspire confidence to meet common objectives.

Analytical Skills: Ability to interpret and analyze financial reports or other quantitative reports and compile data if necessary in clear and concise format for management decision making.

Preferred qualifications:

School/College/Division:

H06 - School of Medicine

Primary department:

H0670 - Research & Graduate Programs

Employment type:

+ Regular Employee

+ Job type: Full Time

+ Job category: Academic/Faculty

Funding/salary information:

+ Compensation type: Annual Salary

+ Hourly rate:

+ Salary minimum: TBD

+ Salary hire maximum: TBD

Working conditions:

Job openings:

+ Number of openings: 1

+ Reposted position: No

+ Reposted reason: None (New Requisition)

+ Prior posting/requisition number:

Background check requirements:

University policy requires certain persons who are offered employment to undergo a background check, including a criminal history check, before starting work. If you are offered employment, the university will inform you if a background check is required.