"Alerted.org

Bookkeeper - High School JobID: 13343

+ Position Type:

School-Based Support/ Bookkeeper, High School

+ Date Posted:

9/8/2025

+ Location:

Horizon High School

+ Closing Date:

OUF

GRADE: G10 (Hourly Range/Step 1 - Step 8: $21.55 - $26.56)

MINIMUM HOURLY RATE: $21.55

STANDARD HOURS PER WEEK: 40

FTE: 1.0

MONTHS PER YEAR: 12

JOB CODE: 1001

POSITION TYPE: REPLACEMENT – PERMANENT

Adams 12 Five Star Schools is deeply committed to a community of excellence, equity, and inclusion in everything we do. We commit to eliminate the predictability of who is included in excellence and who is not. Adams 12 Five Star Schools puts students first and supports our district's mission toelevate student success for every student every day in every classroom.Candidates who can contribute to our goal are encouraged to apply and to identify their strengths in this area.

SUMMARY:

Responsible for overseeing the school’s financial operations, including managing purchasing card (p-card) transactions; collecting, tracking, and reconciling accounts receivables; tracking, disbursing, and may reconcile cash boxes and balance safe; preparing bank deposits; may process student refunds; recording and managing orders for supplies and equipment; processing accounts payables; providing customer service; copying and filing financial paperwork; entering journal entries; and managing, reconciling and monitoring the school budget and general, athletic, pupil, mill levy and grant funds/accounts to ensure expenses do not exceed budgeted amounts.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Frequency and percentage of time may vary by building assignment.

JOB TASK DESCRIPTION:

1. Responsible for overseeing the school’s financial operations and providing customer service related to financial transactions. Order school materials, supplies, and catering using district purchasing cards or the financial system, including researching requirements like Procurement Deviation Justifications (PDJ), managing bidding processes, tracking orders, entering receipt of orders, handling merchandise returns. Manage purchasing card transactions, users, and mapping. Collect, track, reconcile, and deposit revenue from various sources including student accounts, fundraising, athletic/activity cash boxes, grants, and vendor commissions. Process accounts payable, prepare invoices, manage financial paperwork including tax exempt forms, prepare mileage reports for reimbursement and per diem, handle travel arrangements, create purchase orders, help desk tickets (barcodes), and transfer of expenditures. May write, assist with, or manage vendor contracts and then work with the purchasing department to ensure compliance with services rendered.

2. Monitor and maintain the school budget by assisting with the development of the school’s departmental and instructional/operating budgets; attending budget meetings as necessary; loading the budget to Financial Services; continually reconciling accounts with budget status reports and detail transaction reports; creating and distributing monthly budget reports for general/athletic/vocational/pupil/mill levy accounts; reconciling monthly transactions; reviewing questions and concerns regarding budget status; preparing journal entries for corrections of expenditures and realignment of budget.

3. Provide customer service to students, parents, staff members, district personnel, vendors, and outside/community partnerships in-person, over the phone, through email, and/or via mail by answering inquiries, researching transactions, responding to requests, and/or providing information.

4. Prepare invoices to vendors. Create billings to student accounts in Infinite Campus for fees, courses, field trips, refunds, athletic events, and other items.

5. Prepare, copy, and file all paperwork associated with school’s financial and fundraising transactions. Maintain financial records as required by the district.

6. May perform or assist with payroll-related duties including data entry of monthly payroll information, tracking time and attendance, reconciling monthly labor/benefit report, completing appropriate paperwork for building/district personnel changes, account coding, professional forms, and substitute pay. May back up the office manager or other office staff as needed.

7. Perform other job-related duties as assigned.

EDUCATION AND RELATED WORK EXPERIENCE:

• High school diploma or equivalent.

• Minimum of (4) years of general clerical experience.

• Minimum of (2) years of experience with bookkeeping or accounting.

• Associate’s degree or two-year college certificate in accounting preferred.

• Courses in business management, accounting, or bookkeeping preferred.

• Experience with student information systems preferred.

LICENSES, REGISTRATIONS or CERTIFICATIONS:

• Criminal background check required for hire.

BUDGET AND/OR RESOURCE RESPONSIBILITY:

• Responsible for managing, reconciling, and monitoring the school budget and all school accounts, including general fund, athletic, pupil, mill levy and grant accounts, to ensure expenses do not exceed budgeted amounts; entering journal entries; preparing bank deposits; tracking, counting, disbursing, and reconciling safe and cash boxes.

• May train and supervise CTE students

APPLICATION INFORMATION:

All applicants (current district employees and external applicants) should list any and all work experience, including current district experience, when completing the employment application. Please include job titles and duties that you held while doing that job. Since the Human Resource department uses the application to screen for minimum qualifications required for each job, it is important to have a complete application so you will be considered for the position you are applying for.

SALARY INFORMATION:

All Classified positions are paid on an hourly basis. All Newly hired classified employees are placed initially on Step 1 of the pay grade for their position. Classified employees can advance an additional 7 steps (maximum Step 8) based on their previous experience. Final hourly placement on the Classified Salary schedule is dependent on the Grade Level for the position being posted and employees’ previous work experience. “Grade” refers to position or job classification and “Step” refers to the number of work experience credit or service years. See our Classified Salary Schedule (https://resources.finalsite.net/images/v1717020448/adams12org/dcipnzi4x7ugaiozstwe/2024-25ClassifiedSalarySchedule.pdf) for hourly rates. For additional compensation information, please refer to The Classified Master Agreement. (https://resources.finalsite.net/images/v1692999330/adams12org/zqldeewjdfyjcnfktcob/ClassMasterAgreement.pdf)

BENEFITS INFORMATION:

Adams 12 Five Star Schools is committed to providing an environment that promotes a healthy employee population able to serve our students at the highest level. We offer a comprehensive benefits package including medical, dental, vision and life insurance as well as other programs for benefit eligible employees. The employee assistance program, voluntary life insurance through PERA, and 401(k), 403(b) & 457(b) plans are available to all employees regardless of hours worked and are available immediately (upon hire date).

To learn more about our benefits, please see ourBenefits Overview. (https://www.adams12.org/our-district/human-resources/benefits-overview)

THIS POSTING IS NOT INCLUSIVE OF THE JOB DESCRIPTION.

Rev 7/25