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9824BR

Position Title:

Senior Staff Assistant

Organization:

NTID Information and Computing Studies

Job Responsibilities:

Manage, reconcile and report on department budget, including financial management, monthly reconciliation. Maintain procurement card account, travel expense reports. Provide administrative and clerical support to department chair including telephone support, general word processing, photocopying, filing, scheduling meetings, distributing mail, maintaining department files, and ad hoc project support. Directly hire, train and supervise student/lab assistants. Collaborate with faculty, registrar, Dean’s office, Human Resources, Accounting/Payroll, shipping/receiving, Facilities Services (keys, office moves, etc). online payroll timekeeping/time card management. Respond to student, parent and community inquiries and requests. Order equipment, instructional materials and office supplies. Maintain chairperson’s schedule and assist with organizing and supporting department events. Process personnel paperwork through online applicant tracking system and related paperwork. Perform all requirements associated with hiring new faculty, adjuncts and student employees. Receptionist: greet/assist students, faculty, staff and visitors. Accept deliveries of packages and supplies. Maintain student files, mail-folders. Process student forms including change of program, application for graduation, drop/add, etc. Register students for restricted sections. Monitor and pursue co-op reports. Process information for graduation/certification. Assist with registration during SVP. Provide support for budget reconciliation for internal and external grants.

Oversee the department’s lab and office computers, monitors, printers and servers. Maintain and track inventory and equipment. Ensure that labs are properly stocked with supplies. Maintain lab reservations system. Collaborate with NTID’s Technical Services Department on new software and hardware upgrades and the department’s file service and external vendors. Load, upgrade and maintain software packages on the department’s labs and office computers. Ensure the upgrades of software are current. Monitor swipe access.

+ Budget – make all department related purchases, and manage procurement card purchases. Process all journal entries/purchase orders/software orders/balance account lines/PCM’s. Reconcile monthly budget statement.

+ Assist students/staff with daily requests for help. i.e. registration, copier problems, supplies requests, office problems, building problems, class lists, etc. Process all student related forms. Prepare all academic action letters, probation, suspension, dean’s list and input action into acadmic online system. Coordinate and schedule team meetings with students/faculty/counselors.

+ Oversee the department’s lab and office computers, monitors, printers and servers. Maintain and track inventory and equipment.

+ Hire, train and supervise student assistants for office and computer labs. Enter all students’ timecards (approx. 10-12) in online time keeping system and perform supervisor signoff for these students

+ Maintain Chairperson calendar and make appointments as needed and telephone coverage.

+ Maintain all department files and mail folders. Maintain departments’ instructional supplies.

+ Provide budget and personnel paperwork support for department faculty with internal and external grants. Prepare all adjunct/overload contracts and related documentation.

+ Plan/organize/pick up all food and beverages for all department meetings and events (i.e. department meeting, graduation party, coop meetings, etc.)

FLSA Category:

Non-exempt

Requisition Number:

9824BR

College/Division:

National Technical Institute for the Deaf

Required Application Documents:

Cover Letter, Curriculum Vitae or Resume, List of References

Employment Category:

Fulltime

Additional Details:

The hiring process for this position may require a criminal background check and/or motor vehicle records check. Any verbal or written offer made is contingent on satisfactory results, as determined by Human Resources. RIT does not discriminate. RIT promotes and values diversity, pluralism, and inclusion in the workplace. RIT provides equal opportunity to all qualified individuals and does not discriminate based on race, color, creed, age, marital status, sex, gender, religion, sexual orientation, gender identity, gender expression, national origin, veteran status or disability in its hiring, admissions, educational programs and activities. RIT provides reasonable accommodations to applicants with disabilities under the Rehabilitation Act, the Americans with Disabilities Act, the New York Human Rights Law, or similar applicable law. If you need a reasonable accommodation for any part of the application and hiring process, and you wish to discuss potential accommodations related to your application for employment at RIT, please contact the Human Resources office at 585-475-2424 or email your request to [email protected] .

In compliance with Executive Order 14042, all university employees must be fully vaccinated for COVID-19 on or before December 8, 2021, your start date (whichever is later), or have an approved medical/disability or religious accommodation.

Required Minimum Education Level:

Associates or Equivalent Experience

How To Apply:

In order to be considered for this position, you must apply for it at: http://careers.rit.edu/staff . Click the link for search openings and in the keyword search field, enter the title of the position or the BR number.

Wage Band (https://www.rit.edu/fa/humanresources/content/staff-wage-grade-bands) :

114H

Required Qualifications:

Education/Experience:

+ Associate’s degree or equivalent experience-Secretarial Science/Administrative Support

+ Two (2) years or more of related experience

Skills :

+ Strong computer skills and proficiency with internet applications

+ Microsoft Office and Adobe applications

+ Bookkeeping/accounting skills, preferably using Oracle

+ Able to work well with multiple people requesting services

+ Able to multi-task and meet deadlines

+ Self-initiative, self-direction, attention to detail and excellent organizational skills

+ Skill in supporting social media activities

+ Strong attention to detail, follow-through, and problem solving

+ Team player

+ Strong interpersonal skills

+ Adaptable, flexible and can handle change

+ Experience with in-house communication/marketing materials such as meeting notes, flyers, graphic design and digital graphical style

+ American Sign Language skills or willingness to learn in order to be able to communicate effectively with a wide range of prospective deaf and hard of hearing students and deaf/hard of hearing and hearing individuals

Department/College Description:

National Technical Institute for the Deaf

Shift:

Day

Work Location:

Henrietta Campus — 100%

Hourly/Salary Minimum:

16

Hourly/Salary Maximum:

25