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Department Coordinator

Salary

$19.75 - $19.88 Hourly

Location

College of Saint Benedict/Saint John's University - St. Joseph, MN

Job Type

Non-Exempt, Support Staff, Full Time

Job Number

02078

Department

Academic Affairs - CSB Coordinate

Opening Date

08/13/2025

+ Description

+ Benefits

Position Summary

The College of Saint Benedict (CSB) and Saint John’s University (SJU) invites applications for a full-time (0.83 FTE), benefit-eligible position of Department Coordinator.

The Department Coordinator supports the success of assigned academic departments by assisting the department chair(s), faculty, and students in a variety of ways. Key responsibilities include administrative support, communications and event coordination, student employee supervision, and budget assistance. This position follows the academic year (44 weeks) schedule and offers flexibility in hours, while requiring regular in-person availability Monday through Friday.

Current hiring for multiple department coordinators may support academic departments and programs such as: Gender Studies, Global Languages and Cultures, Hispanic Studies, History, Honors Scholars Program, Latino/Latin American Studies, Music, Theology, and the Center for Teaching and Learning.

Institutional Inclusion Visioning Statement (https://www.csbsju.edu/deij)

The College of Saint Benedict (CSB) and Saint John’s University (SJU) believe that an excellent liberal arts education requires an understanding and appreciation of cultural difference and that everyone deserves to feel safe and morally valued. To that end, we will challenge our own practices and systems. Our commitment to an inclusive environment will be incorporated into all decision-making processes. We dedicate ourselves to cultivating an equitable, inclusive community founded on respect for all persons.

CSB and SJU offer competitive salaries and a comprehensive benefits program (click the benefits tab above the position summary section to view more information). For further information regarding our institutions, visitCSBSJU (http://www.csbsju.edu/about) .

The posted wage represents CSB and SJU's good faith estimate of likely compensation at the time of posting. Actual pay will be dependent upon several factors, including the candidate's experience, qualifications, and skills, and may fall outside of the range indicated.

Responsibilities

Office Management:

+ Purchase, monitor, and maintain departmental office tools and supplies as needed.

+ Submit maintenance requests and ensure departmental spaces are welcoming and well-maintained.

+ Maintain copy machines to ensure they are in working order.

+ Maintain departmental data storage systems and organization.

+ Prepare offices for new faculty, ensuring necessary supplies are in place before the academic year begins.

+ Recruit, hire, train, schedule, and supervise student employees assigned to the department(s).

Supporting Department Chair and Department Work:

+ Assist department chairs by processing major declaration forms, maintaining advising lists and departmental files, and reviewing staffing grids.

+ Support faculty assessment efforts by collecting annual assessment materials, tracking alumni placements, and assisting with processing quizzes and test through the Scantron system/language placement testing as requested.

+ Update and maintain appropriate distribution mailing lists for announcements to major and minor students, faculty, student work staff, alumni/alumnae, and affiliated departments.

Communications and Event Support:

+ Schedule and coordinate departmental events.

+ Coordinate travel, accommodations, and public event scheduling for visiting guests and departmental conferences.

+ Update and maintain department websites and social media platforms.

Departmental Budget Management:

+ Provide timely budget updates to department chair(s).

+ Research, place, and track orders for departmental purchases.

+ Allocate and reconcile purchasing card (P-card) transactions.

+ Ensure all purchase documentation is collected and complies with reimbursement and travel guidelines.

Other duties as assigned.

Qualifications

+ High school diploma or GED required; post-secondary education preferred.

+ Experience working in an office setting required; experience coordinating events and managing budgets preferred.

+ Proficiency in, or ability to learn, Microsoft Office Suite (e.g., Word, Excel, Outlook).

+ Ability to maintain department websites and social media channels, or a willingness to learn.

+ Strong attention to detail and organizational skills.

+ Excellent written, verbal, and interpersonal communication skills.

+ Ability to maintain confidentiality and uphold professional standards.

+ Ability to prioritize tasks, solve problems, and work independently with minimal supervision.

+ Openness to feedback and the ability to incorporate it into projects and responsibilities.

+ Flexibility and willingness to adapt to evolving responsibilities.

+ Commitment to fostering a welcoming, inclusive, and respectful environment for all students, faculty, staff, and guests.

PHYSICAL REQUIREMENTS:

+ Requires working at a computer for extended periods, including typing, reading from a screen, and using various software programs essential for the role.

+ Occasionally required to lift or move items up to 25 pounds.

TRAVEL REQUIREMENTS:

+ Regular travel between the campuses of the College of Saint Benedict and Saint John’s University.

To Apply

Applications are accepted online by clicking on "Apply." Candidates are asked to complete the application form and submit a cover letter and resume.

If you require an accommodation to participate in the CSB and SJU hiring process, please contact Human Resources at (320) 363-5501 [email protected] (https://www.schooljobs.com/careers/csbsju/jobs/3500507/[email protected]) .

It is the policy of CSB and SJU to conduct a pre-employment background check. An offer of employment is contingent upon a successful background check. The College of Saint Benedict and Saint John's University also utilizes E-Verify as part of its onboarding process to confirm work authorization.

The College of Saint Benedict and Saint John's University are Affirmative Action/Equal Opportunity Employers.

The College of Saint Benedict/Saint John's University (CSB/SJU) provides a comprehensive fringe benefit program. This brochure provides a summary of the current benefits offered at the College of Saint Benedict and Saint John's University.

HEALTH INSURANCE

Employees are eligible for coverage in the health insurance plan on the first of the month following date of hire. If you elect medical coverage for yourself, you may also choose to cover your eligible dependents. The employee and CSB/SJU share in the cost of this benefit.

DENTAL INSURANCE

Employees are eligible for coverage in the dental insurance plan on the first of the month following date of hire. If you elect dental coverage for yourself, you may also choose to cover your eligible dependents. The employee and CSB/SJU share in the cost of this benefit.

LIFE INSURANCE

CSB/SJU provides a Basic Life and Accidental Death and Dismemberment (AD&D) policy to employees. This insurance is effective on the first of the month following date of hire. The amount of term insurance provided is based on your annual salary.

You may also purchase additional life insurance in increments of one, two, three, or four times your annual salary. There is also a dependent life insurance package available.

LONG-TERM DISABILITY

After one year of benefit eligible employment, CSB/SJU provides disability coverage in the event of an illness or injury that prevents you from working.

VACATION

Paid vacation is accrued based upon FTE and the number of years employed. Vacation is cumulative from year to year to a maximum of 240 hours.

Employees working 100% time receive the following:

Vacation days per year Years employed

16 days 1-10 years

20 days 11+ years

HOLIDAYS

Full-time employees receive 18 paid holidays a year.

FLEXIBLE SPENDING ACCOUNTS

HEALTH SAVINGS ACCOUNT

These plans allow employees to set aside part of their salary on a pre-tax basis to pay for IRS approved expenses.

VISION PLAN

This voluntary plan offers affordable vision coverage for routine eye exams, eyeglass lenses and frames, and contact lenses. Discounts on hearing exams and hearing aids are also included.

TUITION REMISSION

Tuition remission is an educational benefit provided by CSB/SJU. A full time employee and spouse (if applicable) are eligible for tuition free educational benefits the first full semester after six months of employment. Full time employees may enroll for one undergraduate course per term, which includes summer; up to a maximum of 2 courses per year.

There is also a tuition remission program for dependent children of full time employees. This program provides a financial resource to a son or daughter for meeting the tuition costs of undergraduate education. Eligibility begins the fall or spring semester following 2 years (24 months) of continuous full-time employment.There are also two consortia programs in which CSB/SJU participate where employees' children may apply for scholarships to attend other colleges/universities.

Tuition assistance is also available at Saint John's Preparatory School for the dependents of full-time employees.

PARENTAL LEAVE

A paid leave (up to 15 days) will be granted to eligible employees upon the birth or adoption of a child, pro-rated based on FTE. New employees are eligible for this benefit after twelve months of employment.

SICK LEAVE

Full-time employees earn up to 9 days of sick leave per year, pro-rated based on FTE.

Sick leave is cumulative from year to year up to a maximum of 720 hours (90 days). Employees may also use accumulated personal sick leave to care for ill family members.

EMPLOYEE ASSISTANCE PROGRAM

The Employee Assistance Program (EAP) is a free counseling resource available to

all employees and immediate family members.

RETIREMENT

Defined Contribution Plan

CSB/SJU provides a retirement program for all qualified full time employees. The program is administered by Teachers Insurance and Annuity Association (TIAA).

Enrollment in the retirement plan will be effective the first day of the month following the date of hire unless the employee elects to opt-out.

The employee/employer contributions are as follows:

Year Employee Contribution CSB/SJU Contribution

1 3% 1%

2 3% 3%

3 3% 5%

4 3% 7%

5 3% 9%

Supplemental Tax Deferred Annuity Plan

In addition to the regular plan, a benefit eligible employee may voluntarily elect to contribute to this plan.

CONTACT INFORMATION

Saint John's University College of Saint Benedict

Human Resources Office Human Resources Office

Quadrangle 127 Schoenecker

Collegeville, MN 56321 St. Joseph, MN 56374

Phone (320) 363-5500 Phone (320) 363-5500

Fax (320) 363-6092 Fax (320) 363-6092

* Benefits subject to change annually Revised 11/22/24

Employer

College of Saint Benedict/Saint John's University, Order of Saint Benedict

Address

37 South College Ave

Saint Joseph, Minnesota, 56374

Phone

(320) 363-5500

Website

http://www.csbsju.edu/