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General Description of Job:   In general, the Project Administrative Assistant is responsible for assisting the project management team to ensure each project runs as efficiently as possible.

Duties to include but not limited to:

+ Introductory email to customer with signed PO/Work Order

+ Opening time for the project

+ Taking notes at project meetings

+ Creating Schedule Of Equipment after drawings & Cost Estimate are approved

+ Request submittal to be created from Admin.

+ Detailed review of submittal compared to Schedule Of Equipment from Admin.

+ Sending completed submittal to customer & frequently checking up on progress

+ Create Submittal Comment Response sheet with all comments copied from returned submittal

+ Process return submittals from customer & communicate with Project Manager on changes if applicable.

+ Gives As-Builts to Shipping/Receiving and help set up the shipment

+ Create Transmittal/Packing Slip

+ Create Field Tech Binder to the greatest extent possible

+ Gather As-Builts & parameter lists from field tech

+ Get As-Builts to CAD to update drawings

+ Update Parameter lists accordingly

+ Update Schedule Of Equipment for O&M

+ Help with any scheduling throughout life span of project

+ Attend meetings and trainings deemed necessary by management

+ + Any other tasks, assignments, duties, or projects as requested by management

Requirements:

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+ + Great communication skills, both verbal and written

+ Proven ability to communicate effectively with customers

+ Highly organized and detail oriented

+ Strong technical and computer skills to include Microsoft Office Suite, Word, Excel, Outlook, etc.

+ Customer service oriented

+ Ability to multitask

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