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Description

Compensation Range (Colorado Only)

$20.00 - $25.00 hourly

(Willing to negotiate based on experience.)

Any Employment Offers are Contingent Upon Successful Completion of the Following:

+ Verification of Work Authorization and Employment Eligibility

+ Substance Abuse Screening

+ Physical Exam (if applicable)

+ Background Checks for Badging/Security Clearances (if applicable)

+ Has the ability to notarize documents (not required, but preferred)

About Hensel Phelps:

Founded in 1937, Hensel Phelps specializes in building development, construction and facility services in markets ranging from aviation to government, commercial, transportation, critical facilities, healthcare and transportation. Ranked #1 in aviation and #12 overall general contractor in 2021 by ENR, Hensel Phelps is one of the largest employee-owned general contractors in the country. Driven to deliver EXCELLENCE in all we do and supported by our core values of Ownership, Integrity, Builder, Diversity and Community—Hensel Phelps brings our clients’ visions to life with a comprehensive approach that begins with innovative planning and extends throughout the life of the property.

Position Description:

Administrative assistants manage and distribute information and supplies within the office. This generally includes answering phones, customer service, taking messages, communicating with office staff, and maintaining a clean and safe shared office spaces.

Position Qualifications:

+ Highly values customer services and has an appreciation for hospitality.

+ Has an understanding of fast paced environments

+ Has the ability to read and comprehend simple instructions, short correspondence, and memos. This includes the ability to write simple correspondence via e-mail and Microsoft Teams.

+ Able to work collaboratively with regional departments on small projects focused on event planning and talent acquisition.

+ Ability to deal with problems involving a few concrete variables in standardized situations.

+ Enjoys welcoming guests, providing a clean space for work-related events and is eager to learn and support the Office Manager.

+ Has experience with Microsoft Office Suite, including MS Teams, Excell and Outlook.

Essential Duties:

+ Able to read and comprehend simple instructions, short correspondence, and memos. This includes the ability to write simple correspondence.

+ Able to carry out detailed but uninvolved written or oral instructions.

+ Assist different departments as needed, including coordinating events, ordering products for special events, and organizing supplies.

+ Able to manage shipping and receiving for FedEx, UPS, and USPS.

+ Works on a team to communicate with jobsite administrators by sending mailed/emailed invoices when necessary.

+ Handles bonds and sends them to jobsites by corresponding and partnering with the office manager and regional vice president.

+ Maintains safety, cleanliness and order in communal spaces by emptying trash, stocking the refrigerator and cleaning up after large meetings.

+ Contact vendors for office machine repairs and maintenance.

+ Works collaboratively with others and fosters a positive work environment related to teamwork.

+ Reports directly to the Office Manager.

Physical Work Classification & Demands:

**•** Light Work. Exerting up to 25 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects.

• The individual in this position will periodically walk, kneel, sit, crouch, reach, stoop, read/see, speak, push, pull, lift, stand, and finger/type. The frequency of each action varies by workflow and office activity.

**•** Walking - The person in this position needs to occasionally move about inside the office to access file cabinets, office machinery, boxes, cabinets, etc.

• Constantly operates a computer and other office machinery, such as a calculator, copy machine, phone, computer, and computer printer.

**•** The person in this position frequently communicates with employees and external stakeholders regarding a variety of topics related to office administration.

**•** Constantly computes, analyzes, and conceptualizes mathematical calculations and formulas.

• Constantly reads written communications and views email submissions.

• The person in this position regularly sits in a stationary position in front of a computer screen.

• Visual acuity and ability to operate a vehicle as certified and appropriate.

• Rarely exposed to high and low temperatures

• Rarely exposed to noisy environments and outdoor elements such as precipitation and wind.

Benefits

Hensel Phelps provides generous benefits for our full-time employees. This position is eligible for company-paid medical insurance, life insurance, accidental death & dismemberment, long-term disability, 401(K) retirement plan, and our employee assistance program (EAP). Hensel Phelps also believes in the importance of taking time to recharge. As a result, employees are eligible for paid time off beginning upon hire.

Equal Opportunity and Affirmative Action Employer:

Hensel Phelps is an equal opportunity employer. Hensel Phelps is committed to engaging in affirmative action to increase employment opportunities for protected veterans and individuals with disabilities. Hensel Phelps shall not discriminate against any employee or applicant for employment on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity and expression, domestic partner status, pregnancy, disability, citizenship, genetic information, protected veteran status, or any other characteristic protected by federal, state, or local law.

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

This employer is required to notify all applicants of their rights pursuant to federal employment laws.

For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.