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Store Design Coordinator

Level: Hourly

Company/Division: Do it Best - Marketing & Ecommerce/Store Development

Reporting to position: Store Design Production & Implementation Supervisor

Travel: Minimal (Markets Only)

About the Role:

The Design Coordinator is a detail-oriented role at the heart of the store design process, ensuring projects run smoothly. This position is an exciting opportunity to bring creativity and organization together—managing project setup, design agreements, and documentation while facilitating seamless communication between internal teams, vendors, and members. You’ll play a key role in shaping store environments by reviewing and coordinating design elements, from floor plans to signage, while also overseeing vendor quotes, order placement, and logistics. With a strong focus on efficiency and precision, this role is perfect for someone who thrives in a fast-paced, collaborative environment and is passionate about bringing design projects to life.

Responsibilities include:

+ Project Setup & Documentation:

+ Establish new design projects in the internal system, verify contact details, and maintain accurate documentation.

+ Prepare and distribute design agreements via DocuSign, track responses, and ensure proper record retention.

+ Generate and send client-facing documents, including welcome letters, team rosters, and project updates, while ensuring internal teams remain informed.

+ Design Coordination & Review:

+ Review floor plans, elevations, signage plans, and renderings for accuracy and brand alignment before sending to members.

+ Ensure all design elements and required materials are clearly communicated to stakeholders.

+ Financial & Vendor Management:

+ Request, review, and process vendor quotes for interior and exterior design elements, including signage, graphics, and materials.

+ Manage purchase orders and track shipments for signage, millwork, and other design components.

+ Oversee member billing, travel expense processing, and vendor invoice reconciliation.

+ Project Tracking & Communication:

+ Monitor project progress, maintain up-to-date timelines, and ensure all stakeholders are informed.

+ Update internal records upon project completion and ensure final documentation is properly archived.

Education and Experience:

+ High school diploma or equivalent with relevant administrative or project coordination experience.

+ Proficiency in Google Workspace (Gmail, Drive, Docs, Sheets, Calendar) and project management software.

+ Strong organizational and multitasking abilities, with excellent attention to detail.

+ Effective communicator with strong interpersonal skills to collaborate with internal teams and external vendors.

+ Financial and cost accounting experience, with the ability to reconcile invoices and track project finances.

Benefits available to you:

+ Full insurance benefits package including Medical, Dental, & Vision with a premium free plan available

+ Paid time off to foster work/life balance

+ Profit sharing

+ Bonus Pay opportunities

+ Retirement funding opportunities

+ Education reimbursement

+ Health club reimbursement

+ Career advancement opportunities

Please note that for this role, relocation assistance is not available. Candidates should be willing and able to work in Fort Wayne, IN without the need for relocation support. We encourage local candidates or those already planning to move to the area to apply.

About Do it Best:

At Do it Best, we take pride in being the only U.S.–based and member-owned hardware & lumber/building material buying cooperative in the home improvement industry. We have made it our philosophy to serve over 3,800 member-owned locations across the United States and in over 50 countries by offering a full menu of exceptional merchandise and services to increase our member’s market share and profitability. By reaching over $4 billion in annual sales, Do it Best is the second largest co-op in the industry. Our success stems from our mission to make the best better, and our goal to help our members grow and achieve their dreams.

Culture:

Each team member is valued as a real, whole person, with their own intrinsic value and certainly not treated like a number. We do our best to support your career growth through one-on-one training, conferences, tuition assistance, mentoring and more. We also encourage authentic relationships by hosting social events and fostering a culture where you can make lasting friendships. In fact, the three aspects of careers at Do it Best that our team members value most are the culture, the compensation, and the reward.

Our Philosophy: Serving others as we would like to be served

Our Mission: Making the best even better

Our Goal: Helping members grow and achieve their dreams