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OFFICE SPECIALIST

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OFFICE SPECIALIST

Salary

$20.69 - $30.52 Hourly

Location

Clark County - Las Vegas, NV

Job Type

PERMANENT

Job Number

OS-2025V-02

Department

Various

Opening Date

09/09/2025

Closing Date

9/23/2025 5:01 PM Pacific

Max Number of Applicants

500

+ Description

+ Benefits

+ Questions

ABOUT THE POSITION

Clark County is seeking qualified candidates to apply for the Office Specialist position. The Office Specialist position provides difficult, technical, complex or specialized office support to various County and related local government offices.

THIS RECRUITMENT IS LIMITED TO THE FIRST 500 APPLICATIONS RECEIVED AND WILL CLOSE WIHTOUT NOTICE ONCE THAT NUMBER IS REACHED.

This examination will establish an Open Competitive Eligibility list to fill current and/or future vacancies that may occur within the next six (6) months or may be extended as needed by Human resources.

Human Resources reserves the right to call only the most qualified applicants to the selection process.

Some positions may be used to fill term Limited-Permanent positions. The selected candidates will be hired for a special project or duties of a limited duration and be required to sign a term of employment letter specifying condition and exact dates of employment. The successful selected candidates will be eligible for benefits during the duration of employment.

Some positions may be Grant Funded. Grant Funded positions are subject to continuation based on availability of grant funds and the employee will be terminated without right of appeal when such funds are no longer available.

Some positions may be Bond Funded. Bond Funded positions are subject to continuation based on availability of bond funds and the employee will be terminated without right of appeal when such funds are no longer available.

Some positions may be used to fill permanent-intermittent positions. The selected candidates will work a regular schedule of more than 20 hours and less than 40 hours in a workweek. They will be paid at the approved hourly rate for actual hours worked. The successful selected candidates will be eligible for benefits on a prorated basis based on hours worked in a pay period.

Some positions may be used to fill job share positions. Job Share positions are for two (2) employees performing in permanent positions of the same classification who share one specific job. Time worked will be 21 hours per week. Job Share employees will be paid at their hourly rate for actual hours worked. Sick and vacation leave benefits will accrue on a prorated basis based on hours worked in a pay period.

Some positions may be confidential positions and are excluded from membership in the union.

Some positions may be non-union positions and are excluded from membership in the union.

MINIMUM REQUIREMENTS

Education and Experience: Equivalent to graduation from high school AND two (2) years of full-time general clerical, customer service, or office assistant experience. Professional level experience and/or education that has provided the skills and knowledge necessary to perform all job functions at this level may be substituted on a year-for-year basis.

All qualifying education and each experience must be clearly documented in the "Education" and "Work Experience" sections of the application. Do not Substitute a resume for your application or write "see attached resume" on your application. All details must be written in your own words and cannot be copied from job descriptions or other external sources.

License/Certification: Specified positions may be required to possess a valid Nevada Driver's License at time of appointment.

Background Investigation: Employment is contingent upon successful completion of a background investigation. Periodically after employment background investigations may be conducted.

Citizenship: Candidates must be legally authorized to work in the United States. Please note, Clark County does not provide H1B visa sponsorships or transfers for any employment positions.

Pre-Employment Drug Testing: Employment is contingent upon the results of a pre-employment drug examination.

EXAMPLES OF DUTIES

+ Performs difficult, complex technical and/or specialized office support work, which requires the exercise of independent judgment, the application of technical skills and a knowledge of detailed or specialized activities related to the department to which assigned.

+ Uses a computer to develop and manage databases and/or spreadsheet files and to develop special report formats.

+ Researches and assembles information from a variety of sources for the completion of forms or the preparation of reports; makes arithmetic or statistical calculations.

+ Conducts specific projects related to the department or office to which assigned; may obtain and/or provide information from other organizations, summarize such information and prepare recommendations.

+ Provides information to the public or to County staff that requires the use of judgment and the interpretation of policies, rules or procedures.

+ Arranges meetings by notifying attendees, reserving rooms and making lodging and/or meal arrangements.

+ Organizes, maintains and purges various departmental files.

+ Prepares and types correspondence, reports, forms, contracts and specialized documents from drafts, notes, dictated tapes, or brief instructions, using a typewriter, word processor or computer; may provide secretarial support on a relief basis.

+ Proofreads and checks typed and other materials for accuracy, completeness, and compliance with departmental policies and regulations.

+ Enters and retrieves data and prepares reports using a computer; reviews such reports for accuracy and makes corrections as required; operates standard office equipment.

+ Oversees and personally performs a variety of office administrative details such as entering employee time, preparing purchase requisitions, arranging for the repair of equipment, transmitting information, and keeping reference materials up to date.

+ Contributes to the efficiency and effectiveness of the unit's service to its customers by offering suggestions and directing or participating as an active member of a work team.

+ Acts as receptionist and receives and screens visitors and telephone calls and directs the caller to the proper person or personally handles the call; provides information which requires the use of judgment and interpretation of policies, rules and procedures.

+ May train others in work procedures or direct the work of others on a project or relief basis.

+ May perform technical support work related to the department to which assigned.

+ May perform drafting duties.

+ May perform payroll coordination duties for a specific unit, including entering employee time into a computer, retrieving data and compiling reports, instructing employees on time sheet procedures, and answering and researching payroll discrepancies.

+ May be required to operate a motor vehicle.

PHYSICAL DEMANDS

Mobility to work in a typical office setting and use standard office equipment, vision to read printed materials and a computer screen, and hearing and speech to communicate in person or over the telephone. Specified positions may be required to drive a motor vehicle to various locations throughout the County and/or lift or move heavy materials. Accommodation may be made for some of these physical demands for otherwise qualified individuals who require and request such accommodation.

Come Make a Difference and Join the Clark County Family where we offer a comprehensive benefits package that includes:

+ Flexible Schedules including 4/10 options

+ More Money in Your Pocket

+ 100% Employer Paid Defined Benefit Retirement

+ No Social Security Deduction

+ No State Income Taxes

+ Two Employer Sponsored Health Plans Offered - Choice of PPO or EPO (hybrid of HMO)

+ Medical (https://www.clarkcountynv.gov/government/departments/risk\_management/employee\_and\_retiree\_health\_benefits.php#outer-2778) - Employer pays 90% of premium

+ Pharmacy Benefits (30, 90-day retail or mail order fills)

+ 24/7 Telephone Advice Nurse - no employee cost

+ Teledoc, Doctoroo, and Dispatch Health

+ Retiree insurance – eligible after 5 years of service

+ Dental

+ Vision

+ Life Insurance – Employer Paid

+ AD&D – Employer Paid

+ Long Term Disability – Employer Paid

+ Generous Leave Accruals that include:

+ 13 Paid Holidays including a Floating Birthday Holiday

+ Paid Vacation Leave

+ Paid Sick Leave

+ Holiday Leave

+ Other leave options

+ Catastrophic Leave

+ Parental Leave – Up to 90 days

+ Wide Variety of Voluntary Benefits that include

+ Guardian – Accident, Cancer, Critical Illness, Hospital Indemnity, and Short-Term Disability Insurance.

+ Trustmark – Permanent Life Insurance benefits and long-term care.

+ Sunlife Financial – Basic and Voluntary Life Insurance, AD&D, and long-term disability insurance

+ TASC – Flexible Spending Account – FSA & Dependent Day Care Debit Card Available

+ Morgan Stanley – Deferred Compensation Plan

+ Employee Assistance Program

+ Onsite Fitness Center – $12/month

*Benefits vary and are subject to change depending on assignment, hiring organization and bargaining unit.

01

The following questions 1-4 will be used to assist in determining if candidates meet the minimum qualifications. Please note that part-time experience must be prorated and credited as half of full-time experience (i.e., if you performed the task for two years in a part-time position, 20 hours per week, you can only credit yourself with one year of experience in that area).

Which best describes your level of education?

+ Some High School

+ High School Diploma or GED

+ Trade School or Technical Degree

+ Some College (1-29 semester credits)

+ Some College (30-59 semester credits)

+ Some College (60-89 semester credits)

+ Some College (90-120+ semester credits)

+ Associate's Degree

+ Bachelor's Degree

+ Master's Degree or higher

+ None of the above

02

If you selected "Some high school" in the previous question, please list your highest-grade level completed.

03

Indicate your full-time professional experience with general clerical, customer service, or office assistant experience.

+ No Experience

+ Less than 12 months

+ 12 to 23 months

+ 24 to 35 months

+ 36 to 47 months

+ More than 48 months

04

Please list all employer(s) and each job title on your application where your experience was obtained in question 3. The template provided below must be completed in its entirety or the application will be considered incomplete and not eligible to move forward in the process. Type N/A if you have no related experience (see template below). Do not list "see attached resume"

Employer Name:

Job Title:

Hours Worked Per Week:

Dates of Employment:

05

The following skills assessment is a self-assessment used to evaluate an applicant's training and experience.

I understand that:

A) Part-time experience must be prorated and credited as half of full-time experience (i.e., if you performed the task for two years in a part-time position, 20 hours per week, you can only credit yourself with one year of experience in that area)

B) The education, knowledge, and experience levels indicated by my skills assessment responses must be supported and clearly documented in the "Education" and "Work Experience" sections of my application;

C) Any falsification or misrepresentation of the information listed on the employment application or skills assessment may result in removal from the eligibility list or rescinding a job offer;

D) Responses to assessment questions that are not supported and clearly documented in the "Education" and "Work Experience" sections on the application may result in question scores being adjusted to receive zero points;

E) Assessment scores may be used to consider applicants for the selection process;

F) I further understand that since exam scores will be automatically generated based on the applicant's response to each item in the assessment, score appeals will not be allowed for this recruitment.

+ I have read and understand the above information regarding the completion of the following skills assessment questions. I further understand that this recruitment includes a skills assessment and that the answers I provide must be consistent with the "Education" and "Work Experience" sections detailed on my application and that scoring appeals will not be allowed for this recruitment.

06

CLERICAL/DATA ENTRY: QUESTIONS 6-10

Indicate your full-time professional experience researching information in an automated database and providing the information gathered to others, in person, by telephone, or by written correspondence.

+ No Experience

+ Less than 12 months

+ 12 to 23 months

+ 24 to 35 months

+ 36 to 47 months

+ More than 48 months

07

Indicate your full-time professional experience with filing large quantities of documents, images, records, or reports.

+ No Experience

+ Less than 12 months

+ 12 to 23 months

+ 24 to 35 months

+ 36 to 47 months

+ More than 48 months

08

Indicate your full-time professional experience reviewing detailed information from reports and making corrections as required.

+ No Experience

+ Less than 12 months

+ 12 to 23 months

+ 24 to 35 months

+ 36 to 47 months

+ More than 48 months

09

Indicate your full-time professional experience preparing and distributing meeting agendas.

+ No Experience

+ Less than 12 months

+ 12 to 23 months

+ 24 to 35 months

+ 36 to 47 months

+ More than 48 months

10

Please list all employer(s) and each job title on your application where your experience was obtained in question(s) 6-9. The template provided below must be completed in its entirety or the application will be considered incomplete and not eligible to move forward in the process. Type N/A if you have no related experience (see template below). Do not list "see attached resume"

Employer Name:

Job Title:

Hours Worked Per Week:

Dates of Employment:

11

CUSTOMER SERVICE: QUESTIONS 11-15

Indicate your full-time professional experience working in a confidential office environment with confidential files and personal information.

+ No Experience

+ Less than 12 months

+ 12 to 23 months

+ 24 to 35 months

+ 36 to 47 months

+ More than 48 months

12

Indicate your full-time professional experience interacting directly with customers in person in a customer service environment.

+ No Experience

+ Less than 12 months

+ 12 to 23 months

+ 24 to 35 months

+ 36 to 47 months

+ More than 48 months

13

Indicate your full-time professional experience answering and transferring incoming calls using a multi-line telephone system in a call center.

+ No Experience

+ Less than 12 months

+ 12 to 23 months

+ 24 to 35 months

+ 36 to 47 months

+ More than 48 months

14

Indicate your full-time professional experience providing customer service where customer interactions may be confrontational and/or strained.

+ No Experience

+ Less than 12 months

+ 12 to 23 months

+ 24 to 35 months

+ 36 to 47 months

+ More than 48 months

15

Please list all employer(s) and each job title on your application where your experience was obtained in question(s) 11-14. The template provided below must be completed in its entirety or the application will be considered incomplete and not eligible to move forward in the process. Type N/A if you have no related experience (see template below). Do not list "see attached resume"

Employer Name:

Job Title:

Hours Worked Per Week:

Dates of Employment:

16

FINANCIAL QUESTIONS: 16-20

Indicate from the list below which financial/payroll/timekeeping systems(s) you are most experienced with (select all that apply).

+ No Experience

+ HCM

+ Kronos

+ SAP

+ Workday

17

Indicate your full-time professional experience using SAP module or similar software for accounts payable functions (i.e. entering accounts payable invoices, receipts and deposits).

+ No Experience

+ Less than 12 months

+ 12 to 23 months

+ 24 to 35 months

+ 36 to 47 months

+ More than 48 months

18

Indicate your full-time professional experience using SAP module or similar software for accounts receivable functions (i.e. enter purchase orders, goods receipts, and tracking of purchases).

+ No Experience

+ Less than 12 months

+ 12 to 23 months

+ 24 to 35 months

+ 36 to 47 months

+ More than 48 months

19

Indicate your full-time professional experience processing cash, credit card money order, cashier's checks, and/or check payments.

+ No Experience

+ Less than 12 months

+ 12 to 23 months

+ 24 to 35 months

+ 36 to 47 months

+ More than 48 months

20

Please list all employer(s) and each job title on your application where your experience was obtained in question(s) 16-19. The template provided below must be completed in its entirety or the application will be considered incomplete and not eligible to move forward in the process. Type N/A if you have no related experience (see template below). Do not list "see attached resume"

Employer Name:

Job Title:

Hours Worked Per Week:

Dates of Employment:

21

Indicate your proficiency level with Microsoft Outlook.

+ No Experience

+ Basic (can create and send email messages)

+ Intermediate (can create new folders, archive and store emails, can set appointments and create to-do lists)

+ Advanced (can set up contacts, generate auto-replies, can configure email settings)

+ Expert (can create, schedule and delegate tasks, plan meetings, and share and configure calendars)

22

Indicate your proficiency level with Microsoft Word.

+ No Experience

+ Basic (can setup a document, format the text, and edit the document)

+ Intermediate (can navigate the title and ribbon bar, can use spellcheck and grammar check, can create templates)

+ Advanced (can perform mail merge, edit headers/footers and add page numbers and title pages)

+ Expert (can insert pictures/borders, SmartArt, and charts/graphs)

23

Indicate your proficiency level with Microsoft Excel.

+ No Experience

+ Basic (navigate excel, input & enter data, sort and print preparation)

+ Intermediate (create spreadsheets, input data, create formulas, report formatting)

+ Advanced (consolidating data, using pivot tables, charting data, and formatting charts)

+ Expert (advanced formulas, if statements, VLOOKUP, VBA, and Macros)

24

Indicate which of the following public sector departments you have experience working in (select all that apply).

+ Administrative Services

+ Assessor's Office

+ Building

+ Business License

+ Child Support Agency

+ Clerk's Office

+ Comprehensive Planning

+ Constables

+ Coroner

+ County Manager/Commission Division

+ Department of Environment & Sustainability

+ Department of Motor Vehicles

+ District Attorney

+ District Court

+ Elections

+ Family Services

+ Finance

+ Fire Department

+ Fire Prevention

+ Homeland Security

+ Human Resources

+ Information Technology

+ Juvenile Justice

+ Justice Court

+ Marriage Bureau

+ Parks and Recreation

+ Public Administrator

+ Public Defender

+ Public Guardian

+ Public Works

+ Real Property Management

+ Recorder's Office

+ Social Service

+ Special Public Defender

+ State Welfare

+ Treasurer

+ Other

+ N/A

25

Please indicate below the statement that best describes your Filipino bilingual ability.

+ I am not Filipino bilingual

+ I have a good comprehension of Filipino

+ I speak Filipino fluently

+ I read and write Filipino at a proficient level

+ I read, write, and speak Filipino fluently

26

Please indicate below the statement that best describes your Spanish bilingual ability.

+ I am not bilingual in Spanish

+ I have a good comprehension of Spanish

+ I speak Spanish fluently

+ I read and write Spanish at a proficient level

+ I read, write, and speak Spanish fluently

27

This position may be used to fill positions working various times and schedules. Please select from the list below any of the work times and schedules you would accept (select all that apply).

+ Day Shift

+ Swing Shift

+ Graveyard Shift

+ Willing to work weekends (Saturdays and/or Sundays)

+ Willing to work holidays

+ Willing to work all shifts/days/holidays

28

This recruitment is being generated to fill vacancies throughout Clark County. Please identify locations where you would be willing to accept work (select all that apply).

+ Boulder City

+ Bunkerville

+ Goodsprings

+ Henderson

+ Las Vegas

+ Laughlin

+ Mesquite

+ Moapa

+ North Las Vegas

+ Searchlight

29

Some positions may be used to fill term Limited-Permanent positions. This means that the selected candidates will be hired for a special project and/or duties of a limited duration and will be required to sign a term of employment letter specifying condition(s) and exact dates of employment. The successful candidates will be eligible for benefits during the duration of employment.

+ I am willing to be considered for a Limited-Permanent position as described above.

+ I would not like to be considered for a Limited-Permanent position.

30

Some positions may be Grant Funded. Grant Funded positions are subject to continuation based on availability of grant funds and the employee will be terminated without right of appeal when such funds are no longer available.

+ I am willing to be considered for a Grant-Funded position as described above.

+ I would not like to be considered for a Grant-Funded position.

31

Some positions may be Bond Funded. Bond Funded positions are subject to continuation based on availability of bond funds and the employee will be terminated without right of appeal when such funds are no longer available.

+ I am willing to be considered for a Bond Funded position as described above.

+ I would not like to be considered for a Bond Funded position.

32

Some positions may be used to fill permanent-intermittent positions. The selected candidates will work a regular schedule of more than 20 hours and less than 40 hours in a workweek. They will be paid at the approved hourly rate for actual hours worked. The successful candidates will be eligible for benefits on a prorated basis based on hours worked in a pay period.

+ I am willing to be considered for a permanent-intermittent position as described above.

+ I would not like to be considered for a permanent-intermittent position.

33

Some positions may be used to fill job share positions. Job Share positions are for two (2) employees performing in permanent positions of the same classification who share one specific job. Time worked will be 21 hours per week. Job Share employees will be paid at their hourly rate for actual hours worked. Sick and vacation leave benefits will accrue on a prorated basis based on hours worked in a pay period.

+ I am willing to be considered for a job share position as described above.

+ I would not like to be considered for a job share position.

34

Do you currently hold a valid driver's license?

+ Yes, I currently hold a valid Nevada driver's license.

+ Yes, I currently hold a valid driver's license from another state.

+ No, I do not currently hold a valid driver's license.

Required Question

Employer

Clark County

Address

500 S. Grand Central Pkwy, 3rd Floor PO Box 551791 Las Vegas, Nevada, 89155-1791

Phone

(702)455-4565

Website

http://www.clarkcountynv.gov

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