• Executive Assistant

    Aston Carter (Fresno, CA)


    Job Title: Executive Assistant

     

    POSITION IS A TEMPORARY ROLE COVERING A LEAVE OF ABSENCE FOR 5-6 MONTHS!!!

    Job Description

    The Executive Assistant will provide executive, administrative, and developmental support to the President and C-Suite Executive Team. This role requires a highly organized individual capable of managing diverse tasks with precision and discretion.

    Responsibilities

    + Support the Executive Team with daily administrative duties, including managing an active calendar of appointments, completing expense reports, and composing and preparing correspondence.

    + Arrange complex and detailed travel plans, itineraries, and agendas, and compile documents for meetings.

    + Manage, organize, and safeguard confidential material with discretion and ethical standards.

    + Communicate on behalf of Executives as needed and coordinate logistics for high-level meetings both internally and externally.

    + Communicate directly with community leaders, vendors, and others on philanthropic initiatives and donations.

    + Conduct research and analysis on various projects and market data, assembling findings into thorough reports and presentations.

    + Maintain and process memberships with other organizations.

    + Assist in coordinating meeting agendas, prepare notes/minutes, and follow up on assigned action items.

    + Organize and manage incoming materials, mail, and correspondence.

    + Coordinate and lead event planning activities as needed.

    + Perform other duties as assigned.

    Essential Skills

    + Bachelor’s degree or equivalent experience in a professional and dynamic work environment.

    + Five to ten years of experience providing support for Senior -level management.

    + Proficiency in Outlook and Microsoft Office, including MS Word, Excel, and PowerPoint.

    + Strong organizational skills with excellent attention to detail.

    + Outstanding written and verbal communication skills.

    + Ability to conduct research and present data in a succinct manner.

    + Strong interpersonal skills and ability to build relationships with stakeholders.

    + High level of emotional maturity and ability to handle confidential information with discretion.

     

    Additional Skills & Qualifications

     

    + Experience with calendar management and travel booking.

    + Experience with Concur and travel management systems.

    + Event coordination experience.

    + High energy and a can-do attitude with a responsible and responsive approach.

    + Ability to anticipate needs and solve problems autonomously and creatively.

    Work Environment

    Work hours are Monday to Friday, 8 AM to 5 PM. The dress code is business attire, requiring very presentable clothing. Jeans are not permitted.

     

    Job Type & Location

     

    This is a Contract position based out of Fresno, California.

    Pay and Benefits

    The pay range for this position is $30.00 - $30.00/hr.

     

    Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

     

    • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

     

    Workplace Type

     

    This is a fully onsite position in Fresno,CA.

     

    Application Deadline

     

    This position is anticipated to close on Sep 23, 2025.

    About Aston Carter:

    Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

     

    The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

     

    If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.