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Description

PRINCIPLE OBJECTIVE: Provide administrative support for the office of the SVP, Derm Cluster NA, Head of Commercial, CL NA and Head of Marketing, CL NA. Help to effectively manage, organize ever-changing priorities, using good judgment and self-discipline. Must be comfortable working with diverse personalities in a highly complex, fast-moving business environment. A professional, positive and calm demeanor is essential in managing the fast-paced environment. Partner with assistants of Executive Management, Marketing, Finance, Sales and Education departments to effectively manage, organize, and prioritize broad range of business activities. Must be able to manage complex global travel schedule of SVP/VPs, while ensuring North America calendar and travel priorities are also met.

ACCOUNTABILITIES:

• Ensure effective ongoing operations of SVP’s office, ability to multi-task.

• Handles/manipulates heavy calendar to include: domestic and international travel, scheduling daily meetings including closely coordinating with SVP and VPs on evening meeting management, senior management requests, retailer meetings, internal team meetings and Round Table meetings. Proactively manage meeting scheduling and logistics, set conference/video calls involving multiple time zones. Develop relationships with administrative staff to facilitate effective meeting planning and scheduling.

• Arrange all travel to include: itineraries, agendas, visas, and travel advances.

• Handles expense reporting including both Corporate Card and Meeting Card.

• Maintain up to date appointments, requests and agendas for events on calendar.

• Screen incoming calls, relay detailed messages and maintain call log.

• Review all mail, non-confidential email

• RSVPs / Restaurant Reservations / Car Services

• Works closely with SVP/VPs to draft and generate appropriate correspondence required

• Arrange catering/set up to include but not limited to: breakfast, dinners, prepare travel arrangements; agendas, itineraries and invitations; arranges for transportation; reviews such actions with SVP/VPs as necessary.

• Develop and edit presentations and word documents as needed, ability to compile weekly presentations across the team, manage due dates, gathering content from SharePoint and preparing for submission to SVP/VPs, screen sharing for North America meetings.

Qualifications

QUALIFICATIONS AND REQUIRED ATTRIBUTES:

• Zero-defect quality: Takes pride and initiative in delivering consistent, high-quality work. Exhibits a high level of awareness, attention to detail and follow-through

• Business impact: Demonstrates the maturity and judgment to balance multiple priorities, meet deadlines and problem solve in a fast-paced environment. Anticipates needs without instruction.

• Ability to be flexible and agile, savvy and analyze facts, proactive, resourceful and draw conclusions, provide insight and problem solve, quick learner.

• Relationship management: Builds collaborative relationships internally and externally. Communicates appropriately and effectively across all levels, always demonstrating the highest professionalism and poise

• Communication skills: Possess concise verbal and written skills that will allow incumbent to communicate productively with wide range of people, both internally and externally.

• Client service orientation: Low ego, agile and responsive, demonstrate resourcefulness, drive and commitment to support the needs of the business and the team.

• College/University graduate required.

• Minimum of five years previous work experience; executive experience an asset.

• Expert computer skills including Microsoft applications – Outlook, Word, Excel, PowerPoint and MAC – Keynote.

Equal Opportunity Employer

It is Company's policy not to discriminate against any employee or applicant for employment on the basis of race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth and related medical conditions), gender identity or gender expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, protected medical condition as defined by applicable state or local law, genetic information, or any other characteristic protected by applicable federal, state, or local laws and ordinances. The Company will endeavor to provide a reasonable accommodation consistent with the law to otherwise qualified employees and prospective employees with a disability and to employees and prospective employees with needs related to their religious observance or practices. Should you wish to apply for this position or any other position with the Company and you believe you require assistance to complete an application or participate in an interview, please contact [email protected].