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Assistant, Inventory

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Assistant, Inventory

Salary

See Position Description

Location

Pittsburgh, PA

Job Type

CS Non-Competitive, Full Time

Job Number

25-SCKB-01

Department

Public Safety

Bureau

Fire

Opening Date

09/08/2025

Closing Date

9/29/2025 4:00 PM Eastern

FLSA

Non-Exempt

Bargaining Unit

09

+ Description

+ Benefits

+ Questions

POSITION SUMMARY

Assists in the coordination of the inventory control and in developing specifications in compliance with health and safety issues and material handling of a large warehouse/ parts room operation to ensure adequate supplies are available for appropriate City departments and/or community groups.

Department: Public Safety, Bureau of Fire

Posting Type: Announcement/Bid

Salary: $45,263 per year.

Union: This position is included in the American Federation of State, County, and Municipal Employees, Local 2719 bargaining unit and will be filled in accordance with the provisions of the Collective Bargaining Agreement.

Union Bid Form: Not required. Your application will serve as your union bid form.

Civil Service Classification: Non-Competitive

REQUIREMENTS

General Application Requirements :

You must submit or show proof of all the following at the time of application (unless otherwise indicated below) or your application will be disqualified. Disqualifications based on any of these General Application Requirements are not subject to a Civil Service appeal.

+ Applicants must submit a complete application, including education, work experience, a resume (if applicable), and completed supplemental questions.

+ Applicants must be or become residents of the City of Pittsburgh prior to employment and remain a resident throughout employment.

+ Click here (https://arcg.is/vD5Hn) to view a map of City of Pittsburgh neighborhoods.

+ A current, valid Pennsylvania Class C Driver's License (or out-of-state equivalent) is required prior to appointment and must be maintained throughout employment. The Department of Human Resources & Civil Service will consider individual written requests for accommodation based on the Rehabilitation Act of 1973 and the Americans with Disabilities Act.

NOTE : The City of Pittsburgh, as a matter of policy, conducts pre-employment and promotional background investigations on all candidates being considered for positions. The background investigation includes, but is not limited to, criminal background, driver's license, and City of Pittsburgh real estate tax payments. Candidates may be disqualified from consideration based on the results of their background investigation, as it relates to the job for which the applicant is being considered.

NOTE : Candidates being considered for employment must submit official transcripts verifying post-secondary education (college/university, trade school, etc.) prior to hire.

Qualifying Requirements:

Your work experience and education/training will be evaluated to determine if you meet the qualifying eligibility requirements listed below for this position. You will receive notice of your eligibility status.

+ WORK EXPERIENCE: The application must show one (1) year of full-time experience maintaining a computerized inventory management system, which includes six (6) months of experience using Microsoft Office Software (e.g., Word, Excel). (Less than full-time experience will be calculated on a pro-rated basis.)

+ EDUCATION/TRAINING: The application must clearly show a high school diploma or GED Equivalency. (See NOTE under General Application Requirements regarding education/training verification.)

+ EQUIVALENCY: Education/training may be substituted for work experience on a year-for-year basis if the application clearly shows the required number of years to meet the Total Qualifying Requirement for this position (based on the sum of work experience and education/training listed above). The Total Qualifying Requirement is one (1) year. (See NOTE under General Application Requirements regarding education/training verification.)

CIVIL SERVICE EXAMINATIONS

If you meet the qualifying requirements listed above, you will be sent a letter of admission (when applicable) for the following examination(s). You must pass the written and/or performance examination(s) in order to have your name placed on the official Civil Service eligibility list for these positions.

+ Performance: None required for this position.

+ Written: None required for this position.

+ Medical: Required.

POSITION DUTIES

+ Maintains Inventory Management System (IMS) for the supplies, equipment, parts, and materials used by various City departments and/or community groups.

+ Compiles and maintains records and prepares inventory reports, both manually and by computer, on the quantity, cost, type of supplies, materials, and equipment received, stocked, and issued.

+ Develops working product specifications with the manager to ensure purchases comply with health and safety regulations.

+ Inventories supplies, equipment, parts, and materials; compiles inventory projection reports to determine quantities of items to order.

+ Prepares requisitions, departmental invoice forms, memoranda, bid specifications for contracts, and inventory reports.

+ Orders supplies, materials, parts, and equipment.

+ Coordinates distribution (and returns) of supplies, materials, parts, and equipment to City departments and/or community groups.

+ Contacts vendors regarding availability of items, prices, delivery dates, repairs, maintenance, and general information.

+ Maintains records and files for all purchases, order requisitions, special deliveries, pick-ups, all items on loan, maintenance requests, print shop requests, special distributions, recycling pick-up requests, etc.

+ Verifies orders received and reports, and refuses products that do not meet contract and/or order specifications.

+ Loads and unloads supplies, equipment, etc., manually and/or with appropriate equipment and stocks shelves.

+ Reconciles vendor receiving slips and invoices for accuracy and payment.

+ Maintains current listing of all bin locations for inventoried and stored items; labels all items in warehouse/parts room with number, description, unit of measure, and bin location.

+ Develops order forms and invoices, and determines the cost of items ordered by community groups.

+ Prepares items for product comparisons to recommend contractual purchases.

+ Assists in determining optimal layout of items in warehouse/parts room to ensure efficient operations and employee safety.

+ Performs other related tasks and duties as assigned or required.

Click here (https://www.governmentjobs.com/careers/pittsburgh/classspecs) to view the full job description, including knowledge, skills, abilities, and working conditions for this position. Locate and click on the position title to view the complete job description.

Full-time City employees receive a comprehensive benefit package including:

+ Health, Dental and Vision Benefits

+ Pension

+ Voluntary Deferred Compensation Plan

+ Tuition Reimbursement

+ Paid Holidays

+ Paid Vacation

+ Personal Days

(Benefits may be modified based on collective bargaining unit terms.)

01

The City of Pittsburgh welcomes all applicants, including those who would need to relocate to satisfy the Residency Requirement prior to starting this position. Please elaborate on your plans to relocate to Pittsburgh if you do not already live within the City of Pittsburgh municipality. If you already reside within the City of Pittsburgh, please write N/A.

02

Do you possess one (1) year of full-time experience maintaining a computerized inventory management system, which includes six (6) months of experience using Microsoft Office Software?

+ Yes

+ No

03

Please describe your experience.

04

Did you remember to attach your complete resume with this application? If you did not, your application may be disqualified.

+ Yes

+ No

05

Did you read and understand that you must submit OFFICIAL documentation to the Department of Human Resources & Civil Service to verify any of your post secondary education/training prior to being hired by the City of Pittsburgh? Transcripts must be submitted at the time of any/each job interview you have. (This requirement is listed more comprehensively on the online Job Announcement along with our address.)

+ Yes

+ No

Required Question

Employer

City of Pittsburgh

Address

414 Grant Street Room 431 Pittsburgh, Pennsylvania, 15219

Phone

412-255-2710

Website

http://www.pghjobs.net

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