• Executive Administration Manager

    Willamette Dental (Hillsboro, OR)


    Position Summary

    The Executive Administration Manager manages the employees and work performed by the Executive Administration department.

    Essential Position Functions

    + Manages the Executive Administration Team including recruiting functions, onboarding, and training of staff.

    + Oversees the daily operations of the Executive Administration department by creating and monitoring the annual budget, creating policy and process improvements, ensuring department compliance, and collaborating with other departments.

    + Provides mentoring, coaching, and performance management for direct reports by setting goals, deadlines, and tasks to ensure support and operational needs are met. Ensure annual performance reviews are delivered in a timely manner.

    + Provides support and assists in the tracking of work projects and the delegation of work assignments among the Executive Administration Team to help ensure smooth and effective operations.

    + Manages Executive Administration travel coordination, processing of expense reports and reconciliation of credit card allocations.

    + Coordinates logistics with high-level meetings both internally and externally on behalf of assigned Executive leaders.

    + Manages and approves Executive Administration department credit card charges and also serves as a company credit card system expert.

    + Ensures that all company policies and procedures are followed and core values are exemplified.

    + Manages event bookings from inception to completion for all work-related quarterly events, both on-site and off-site, including preparation of meeting material and content.

    + Plans, schedule and promotes administrative events including meetings, conferences, interviews and offsite training sessions for the organization.

     

    Education & Experience

     

    BA/BS degree in Business Administration or equivalent executive administrative experience required 3-5 years. Minimum of 2 years as a manager in a fast-paced organization preferred.

     

    Licenses, Certifications & Registrations

     

    Oregon certified notary preferred, or will obtain within the first 6 months.

    Expected annual salary range for this position depending on experience:

    $90,000—$108,000 USD

     

    Compensation

     

    The actual base pay offered to the successful candidate will be based on multiple factors, including but not limited to education, job-related knowledge/skills, experience, geographical location, and internal equity.

     

    This position is also eligible for incentive pay in accordance with the terms of the Company’s plan.

     

    Company Benefits

     

    Willamette Dental offers the following benefits for this position, subject to applicable eligibility requirements: medical, dental and vision insurance, tuition reimbursement, flexible spending accounts, 401(k) retirement plan with 5% match, accidental death and dismemberment insurance, life insurance, voluntary disability insurance, commuter benefits, two complimentary pairs of Fig scrubs (clinical roles), and employee assistance program.

     

    Paid Time Off (PTO): Eligible employees will accrue a minimum of 120 PTO hours per employment year in addition to seven paid holidays annually. The Company’s PTO program combines vacation and sick leave, which is more generous than Washington State’s Sick Leave Law.

    Physical Requirements

    The work is primarily performed while sitting and/or standing, but will require occasional walking, bending, stooping and carrying light items such as papers, books, or other supplies. The incumbent uses a computer and other standard office equipment to complete tasks.

     

    Willamette Dental is an equal opportunity employer.

     

    We provide equal employment opportunities to all employees and applicants for employment without regard to an individual’s race (including physical characteristics historically associated with race), religion, color, age, sex (including pregnancy), national origin, veteran status, disability, marital status, genetic information, sexual orientation, gender identity, pregnancy-related condition, or any other classification protected by applicable federal, state or local laws.

     

    This job description is not meant to be an all-inclusive list of duties and responsibilities, but constitutes a general definition of the position’s scope and function in the company.

     

    This position may be exposed to PHI in the course of his/her duties, and will handle protected information (PHI) in a manner consistent with the Health Insurance Portability and Accountability Act of 1996 (HIPAA).