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NY HELP Yes

Agency State Comptroller, Office of the

Title Office Assistant 2 Stores/Mail (NYHELPS)Item #00299

Occupational Category Clerical, Secretarial, Office Aide

Salary Grade 09

Bargaining Unit ASU - Administrative Services Unit (CSEA)

Salary Range From $42641 to $52413 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

County Albany

Street Address 110 State Street

City Albany

State NY

Zip Code 12236

Duties Description • Document Sorting, Prep, Scanning, & Indexingo Sort mail accurately by document classificationo Prepare paper folder/singletons contents for scanningo Scan documentso Once scanned, perform QA of imageso Maintain a high level of expertise and sophistication in identifying over 390 documents as well as the indices of their images (i.e. social security number, registration number, retirement system indicator, document class, document type, and receipt date).o Perform complicated records maintenance activities by reviewing the electronic member folder record images and standards and are properly indexed to conform to eight document classes and over 390 document types.o Ensure that all paper documents/records are accounted for when reviewing images. Ensure that electronic record images are at least as legible as the original paper folder and are assigned to the proper index values.o Communicate with supervisors on the status and disposition of boxes assigned for review.• Maintain Production Reportso Production reports should be maintained accurately and turned in timely.• Miscellaneous Tasko Assisting with all activities related to scanning, training, answer Office Assistant 1 questions and meetings.o Although not assigned formal supervision duties, take responsibility for carefully and thoroughly o assist new employees in unit procedures.o Perform additional duties as necessary to ensure the success of the scanning section.

Minimum Qualifications Do you want a career with a purpose that provides work/life balance? Apply today to join the Office of the New York State Comptroller. No exam required under the New York Hiring for Emergency Limited Placement Statewide (NY HELPS) Program:Non-Competitive Qualifications for appointment under the NYHELPS Program:For appointment to an Office Assistant 2 Stores/Mail, you must have:• One year of experience where most work time is spent performing activities related to mail receipt, mail distribution, storage, and/or stores keeping. Competitive Minimum Qualifications:You must be currently reachable on the appropriate eligible list for this title or eligible to transfer to this title under Section 70.1 of the Civil Service Law.This position may be designated 55 b/c and is subject to verification of applicant eligibility. For more information on this program, please visit the NYS Department of Civil Service website, 55b/c Recruitment Resources Center (ny.gov)

Additional Comments Knowledge, Skills, and Abilities: • Must be able to push and pull carts, move packages, and lift mail buckets• Attention to detail• Ability to demonstrate exceptional, value-added service to internal and external customers• Strong communication and organizational skills• Demonstrates a positive commitment to the goals of the organization• Constructively manages interpersonal relationships• Demonstrate enthusiasm and encourage a positive work environmentelecommuting:The Office of the New York State Comptroller (OSC) supports telecommuting where it is reasonable to do so based upon the agency's mission and operational needs. Generally, employees new to OSC will be restricted from telecommuting for at least 8 calendar weeks. After the initial 8 calendar week restriction, if an employee's primary residence location, duties and work performance are aligned with telecommuting they may be allowed to do so. Upon approval to telecommute, OSC employees may telecommute up to 5 days per pay period.Reasonable Accommodation:The NYS Office of the State Comptroller provides reasonable accommodation to applicants with disabilities. If you need reasonable accommodation for any part of the application and hiring process, please notify the Division of Human Resources at (518) 474-1924.Equal Opportunity Employment:The Office of the NYS Comptroller values a workforce with a broad, diverse range of backgrounds and perspectives. All employees are expected to contribute to a professional environment focused on self-evaluation and improvement, as well as acceptance and support of coworkers.Some positions may require additional credentials or a background check to verify your identity.The Office of the State Comptroller (OSC) does not participate in E-Verify and does not sponsor visa applications.OSC offers competitive salaries and benefits, and opportunities for advancement, continuing education, and professional development. We provide a professional environment where employees are encouraged to push themselves while maintaining work-life balance. Our generous benefits package includes:• A state pension with vesting after five years’ service• Comprehensive medical, dental and vision insurance available to all employees and their dependents• Flexible spending accounts for dependent and health care• Productivity Enhancement Program (PEP), allowing eligible employees to exchange previously accrued leave in return for a credit to be applied toward their health insurance• Public Service Loan Forgiveness (PSLF)• NYS Deferred Compensation plan• Access to NY 529 and NY ABLE College Savings Programs, and U.S. Savings Bonds• Holiday and paid time off• Shift and geographic pay differentials• A committed continuous learning environment• Informational Brown Bag sessions• Wellness at Work Programs to promote employee health and wellness• OSC Mentoring Program to network, contribute, and provide an opportunity to strengthen competencies in a variety of areas• And much more

Some positions may require additional credentials or a background check to verify your identity.

Name Jane Rost

Telephone (518)-474-1924

Fax (518)-486-6723

Email Address [email protected]

Address

Street Office of the New York State Comptroller, Division of Human Resources

110 State Street, 12th Floor

City Albany

State NY

Zip Code 12236

Notes on Applying Submit a clear, concise cover letter and resume to https://www.osc.ny.gov/jobs/openings/office-assistant-2-storesmail/090325 To access this job vacancy, copy the link above and paste it into your web browser. Documents must be sent as unlocked and accessible attachments. Reference Item #00299-JER on your cover letter for proper routing. If you have questions about this vacancy, please contact this Division representative: Division contact: Breona Freeman, [email protected]