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Procurement Assistant III

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Procurement Assistant III

Salary

$45,482.00 - $56,109.00 Annually

Location

Michigan, MI

Job Type

Certified-Regular Civil Service

Job Number

202501433061031OCFOJS

Department

Off Chf Financial Officer

Division

Procurement

Opening Date

09/10/2025

Bargaining Unit

1220-AFSCME NonSupervisory Local 2799 Finance

+ Description

+ Benefits

+ Questions

Description

Be a Part of the City You Love!

The Office of the Chief Financial Officer - Procurement division is accepting applications for a Procurement Assistant III position.

Position Summary

The Procurement Assistant III is an experienced level paraprofessional within the City of Detroit Office of the Chief Financial Officer that requires limited direction and supervision. The Procurement Assistant conducts complex duties and responsibilities to support the Office of Contracting and Procurement. The key services provided include but are not limited to: verifying the accuracy and completeness of the purchasing contract; providing support to Contracting and Procurement Specialists during bid solicitation; ensuring delivery schedules are met; maintaining records and files; understanding market conditions that impact purchase decisions; and processing payments and automatic requisitions. Procurement Assistants may use ERP Cloud applications to assist Contracting and Procurement Specialists with various purchasing functions.

Examples of Duties

+ Plans, assigns, and coordinates the work of Procurement Assistants I, II and other clerical and administrative staff

+ Performs ERP Cloud applications that impact assigned operations including other technology applications that are introduced over time

+ Prepares purchase orders and send copies to suppliers and to departments originating requests

+ Determines if inventory quantities are sufficient for needs, ordering more material when necessary

+ Responds to customer and supplier inquiries about the order status, changes, or cancellations

+ Contacts suppliers to schedule or expedite deliveries and to resolve shortages, missed to late deliveries, and other problems

+ Reviews requisition orders to verify accuracy, terminology, and specifications

+ Prepares, maintains, and reviews purchasing files, reports, and price lists

+ Compares prices, specifications, and delivery dates to determine the best bid among potential suppliers

+ Tracks the status of requisitions, contracts, and orders

+ Calculates costs of orders, and charge or forward invoices to appropriate accounts

+ Checks shipments when they arrive to ensure that orders have been filled correctly and that goods meet specifications

+ Compares supplier bids with bids and purchase orders to verify accuracy

+ Approves bills for payment

+ Maintains bidder mailing lists by adding or deleting vendor information in the system

+ Assembles contract file information and enters purchase order or contract data into a management information system

+ Contacts personnel to obtain written verifications relating to shipment, delivery, receipt, and/or payment of item

+ Supports Contracting and Procurement Specialists by monitoring the work progress and the delivery status of contracts for made-to-order items, items with a shelf life, or buys of similar difficulty

+ Locates suppliers using sources such as catalogs and the internet and interviews them to gather information about products to be ordered

+ Sorts, compiles, types, and distributes requisitions, contracts, orders, modifications, and other documents

+ Performs special projects and other duties as assigned

Minimum Qualifications

Qualifications (required):

+ Associate’s degree in Public Administration, Public Policy, Political Science, Accounting, Business Administration, Pre Law or related field of study.

+ At least two (2) years of experience as a Procurement Assistant

Equivalent combinations of education and experience may be substituted to meet the education and experience requirements of this position.

Supplemental Information

Evaluation Plan

+ Interview: 70%

+ Evaluation of Training, Experience & Personal Qualifications: 30%

Total of Interview and Evaluation T.E.P: 100%

Additional points may be awarded for:

+ Veteran Points: 0 – 15 points

+ Detroit Residency Credit: 15 points

LRD: 09/10/2025

EMPLOYMENT BENEFITS

The City of Detroit offers a competitive and comprehensive employee benefit package. We pride ourselves on the longevity of our employees. Part of the reason for the low turnover rate is the exceptional benefit package listed below. Benefits include, but are not limited to the following:

HEALTH

+ Medical - Eligible for hospital, surgical, and prescription drug benefits.

+ Dental

+ Vision

INSURANCE

+ Life Insurance - Optional group insurance available to employee and their family. The City pays 60% of premium for first $12,500 of employee life insurance. Employee may purchase, at own expense, life insurance for spouse and each dependent.

+ Long-Term Disability Insurance (Income Protection Plan) - The City offers disability insurance through payroll deductions for persons who become disabled and who are not yet eligible for a service retirement.

PAID TIME OFF

+ Sick Leave

+ Vacation

+ Holidays

OTHER LEAVE BENEFITS

The City also has the following paid and unpaid leaves; funeral leave, Family and Medical Leave, jury duty, military duty leave, unpaid personal leave,

RETIREMENT BENEFITS

City Employees Retirement System

As a regular City employee you automatically become a member of the General Retirement System. This entitles you to a retirement allowance after:

• Completion of thirty (30) years of service;

- At age sixty (60) if you have at least ten (10) years of service, or

- At age sixty-five (65) with eight (8) years of service.

• In the event of disability, other eligibility rules apply);

- An early, actuarially reduced, retirement is offered after you have attained at least twenty-five (25) years of service;

• Employees are vested after ten (10) years of service, regardless of age.

ADVANCEMENT OPPORTUNITIES - Employees have many opportunities for growth and career advancement throughout all City departments and divisions.

Have a successful career with the City of Detroit. Always remember that you are a part of a team with a common Vision of delivering excellent service to the citizens of the City of Detroit.

01

Please indicate your highest level of education completed

+ High School Diploma/GED

+ Associate's Degree

+ Bachelor's Degree

+ Master's Degree

+ PhD/J.D.

+ No Education experience

02

How many years of experience do you have as a Procurement Assistant?

+ 0 - 1 year

+ 2 - 4 years

+ 5 - 7 years

+ 8 years or more

Required Question

Employer

City of Detroit

Address

Coleman A. Young Municipal Center 2 Woodward Ave ste 316 Detroit, Michigan, 48226

Website

http://www.detroitmi.gov/Detroit-Opportunities/Find-A-Job

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