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Job Title: Transactions Specialist Job Description

The Transactions Specialist role is responsible for facilitating donor requests by assisting in donor and non-profit conversations and processing financial transactions in our recordkeeping system. This position involves working with donors, charities, and staff members within the organization across various departments as required by workload demands.

Responsibilities

+ Complete routine data entry for financial transactions, including contributions, grants, and exchanges.

+ Maintain an understanding of VC and IRS-approved charitable donation policies and practices.

+ Apply general knowledge of assigned transactions upon successful completion of training.

+ Support and sort inbound and outbound mail procedures.

+ Facilitate transactional processes related to the delivery of a grant, either via check or electronically.

+ Respond to inbound calls and emails from clients and charities.

+ Achieve and maintain a high level of accuracy with functional skills, desktop applications, and appropriate workplace equipment.

+ Demonstrate proficiency and understanding of VC’s policies and guidelines.

+ Possess a high level of professionalism and customer service.

+ Provide back-up and support to team members as needed.

+ Support continuous improvement by providing feedback as applicable.

+ Exercise the highest level of confidentiality and discretion with client and account information.

+ Other duties as assigned.

Essential Skills

+ Bachelor's degree in business, economics, or finance (obtained in 2023 or more recent).

+ Internship experience or experience within a customer-facing setting (e.g., hospitality, banking, collections, financial planning, loan processing, B2B).

+ Strong accounting skills.

+ Proficiency in Microsoft Excel.

+ Excellent customer service and client support capabilities.

Additional Skills & Qualifications

+ Experience in business planning.

+ Experience in a non-profit setting is beneficial.

Work Environment

This position is part of a 15-member team, operating on a hybrid schedule with onsite work required two days per week (Tuesday and Wednesday or Thursday). The workweek is 37.5 hours. There is a blackout period for PTO from October 15 to January 15, except for Thanksgiving, Christmas, and New Year's Day. During November and December, increased business hours and overtime may be required, and candidates must provide holiday/vacation requests prior to interviewing. The worksite is located at 45 Liberty Boulevard, Malvern, PA.

Job Type & Location

This is a Contract position based out of Malvern, Pennsylvania.

Pay and Benefits

The pay range for this position is $19.00 - $21.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Malvern,PA.

Application Deadline

This position is anticipated to close on Sep 24, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.