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(FT) Confidential Assistant to the President *Extended*

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(FT) Confidential Assistant to the President *Extended*

Salary

$50,000.00 Annually

Location

Mays Landing Campus, NJ

Job Type

Full-Time

Job Number

202200360

Division

Office of the President

Department

Office of the President

Opening Date

08/22/2025

Closing Date

9/17/2025 11:59 PM Eastern

+ Description

+ Benefits

Description

Provides comprehensive support to the President, Chief of Staff, Vice President, Institutional Effectiveness, and Chief Strategy Officer on a wide variety of complex administrative activities including but not limited to communications, project assistance, and event planning.

Examples of Duties

+ Provides comprehensive administrative support for the Office of the President, Chief of Staff, and Vice President, Institutional Effectiveness, and Chief Strategy Officer; and assists with the Board of Trustees Services

+ Coordinates communications for the President, including writing speeches and preparing presentations for internal and external audiences, ensuring consistency and accuracy in messaging

+ Operates independently, confidentially and exercises considerable judgment when executing instructions on behalf of the President, Chief of Staff and Vice President, Institutional Effectiveness and Chief Strategy Officer

+ Prepares correspondence including letters, invitations, and emails on behalf of the President

+ Manages the President’s calendar, scheduling meetings and preparing necessary materials for meetings/events, requiring a high level of confidentiality and accuracy

+ Provides support in planning and executing special projects and events

+ Provides general assistance for grant administration as needed, including preparing and editing letters of support for internal and external grants • Provides comprehensive support for all meetings and processes assigned; including but not limited to scheduling committee activities, taking minutes, scheduling rooms, and ordering food service

+ Handles all travel arrangements for President and Chief of Staff and assists with Board of Trustees travel

+ Assists with compiling monthly Board of Trustees packets, agendas and minutes

+ Contacts Board, Cabinet, and Administrative Council to announce meetings, collects appropriate documentation for meetings, and confirms attendance

+ Logs incoming checks and sends to the correct department for processing

+ Schedules meetings and maintains records for Cabinet, Administrative Council and Board of Trustees and other relevant workgroup meetings

+ Receives and handles incoming calls and provides excellent customer service

+ Initiates paperless systems when appropriate, processes purchase requisitions, budget transfers, and expense vouchers

+ Processes travel reimbursements, event registrations, and membership renewals

+ Provides support for the Middle States accreditation process

+ Updates the President’s Office and Board of Trustees website as needed

+ Backs up Executive Assistant on policies and procedures updating

+ Enters vouchers for the Foundation as required into Quickbooks, initiates check processing

+ Performs related duties as assigned

Typical Qualifications

Education:

+ Bachelor’s degree

Experience:

+ 3 years experience in an administrative setting

+ Experience working with Ellucian’s Colleague management information system preferred

Competencies and Skills:

+ Strong technology skills to include Microsoft Office products

+ Excellent writing, proofreading, organizational and clerical skills

+ Demonstrated ability to work independently and to make independent decisions

+ Demonstrated ability to communicate effectively orally and in writing

+ Ability to coordinate complex activities with multiple parties, prioritize work and meet deadlines

Supplemental Information

Terms of Employment:

+ This position requires flexible scheduling to include evenings and weekends and duties at any Atlantic Cape location. This position is exempt from the bargaining unit and requires a fortyhour workweek.

Atlantic Cape offers a complete benefits package to full-time employees including:

+ Pension/Defined Contribution Plans (https://www.nj.gov/treasury/pensions/pension-info-active.shtml)

+ Medical and Prescription

+ Dental (https://www.deltadentalnj.com/)

+ Vision

+ Flexible spending accounts

+ Paid holidays

+ Paid time off

Employer

Atlantic Cape Community College

Address

5100 Black Horse Pike Mays Landing, New Jersey, 08330

Phone

6093435611 6093435611

Website

http://www.atlanticcape.edu/

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