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Education Administration Specialist
- Commonwealth of Pennsylvania (PA)
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Education Administration Specialist
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Education Administration Specialist
Salary
$67,736.00 - $102,905.00 Annually
Location
Dauphin County, PA
Job Type
Civil Service Permanent Full-Time
Job Number
CS-2025-32114-22070
Department
Department of Education
Division
ED Div Fed Prgms
Opening Date
08/28/2025
Closing Date
9/17/2025 11:59 PM Eastern
Job Code
22070
Position Number
00063361
Union
FOSCEP
Bargaining Unit
C4
Pay Group
ST08
Bureau / Division Code
00163340
Bureau / Division
Bureau of Curriculum Assessment & Instruction, Division of Federal Programs
Worksite Address
607 South Drive
City
Harrisburg, Pennsylvania
Zip Code
17120
Contact Name
Donna Stewart
Contact Phone
717.783.2642
Contact Email
+ Description
+ Benefits
+ Questions
THE POSITION
The Pennsylvania Department of Education (PDE), Division of Federal Programs is eager to welcome an ambitious Education Administration Specialist to their professional staff. In this specialized role, you will have the opportunity to provide oversight and management of the day-to-day fiscal operations for the Division under the Every Student Succeeds Act, ensuring that all funds are used most effectively and in accordance with all federal laws and regulations. If you are a professional with proven fiscal and analytical skills, we invite you to apply and take the next step forward in your professional journey.
DESCRIPTION OF WORK
The Education Administration Specialist is the main point of contact for support and professional staff regarding all fiscal areas. You will assist in the development of educational administration procedures related to federal programs, planning, development, and liaison abilities necessary to function across Division and bureau lines. Work involves fiscal and budget management, grant life cycle oversight and data analysis and reporting. You will be expected to keep records of funds and special projects paid from all federal programs local fund accounts, prepare memos on federal grant awards with the appropriate breakdown of funding categories and move funds as needed. A key responsibility will be collaboration with various Division of Federal Program (DFP) staff for discussion and recommendations on fiscal problems and to provide fiscal information needed to complete grant processing tasks. You will have the opportunity to present at workshop sessions relevant to DFP allocations processes, budget and applications processing at annual Pennsylvania Association of Federal Programs Coordinators (PAFPC) conference and other conferences as required.
Interested in learning more? Additional details regarding this position can be found in the
position description (https://careers.employment.pa.gov/pd/PD\_NEOGOV.asp?p=00063361) .
Work Schedule and Additional Information:
+ Full-time employment
+ Work hours are 8:30 AM to 5:00 PM, Monday - Friday, with 60-minute lunch.
+ Telework: You may have the opportunity to work from home (telework) part-time, currently one day in office per week. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg. The ability to telework is subject to change at any time. Additional details may be provided during the interview.
+ Salary: In some cases, the starting salary may be non-negotiable.
+ You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.
REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY
QUALIFICATIONS
Minimum Experience and Training Requirements:
+ One year of experience as an Education Administration Associate (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration);or
+ Four years of professional experience in education including at least two years in educational administration;or
+ Any equivalent combination of experience and training.
Other Requirements:
+ You must meet the PA residency requirement (https://www.employment.pa.gov/Additional%20Info/Pages/default.aspx) . For more information on ways to meet PA residency requirements, follow the link (https://www.employment.pa.gov/Additional%20Info/Pages/default.aspx) and click on Residency.
+ You must be able to perform essential job functions.
How to Apply:
+ Resumes, cover letters, and similar documents willnotbe reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
+ If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
+ Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
+ Failure to comply with the above application requirements may eliminate you from consideration for this position.
Veterans:
+ Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.
Telecommunications Relay Service (TRS):
+ 711 (hearing and speech disabilities or other individuals).
If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.
The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.
EXAMINATION INFORMATION
+ Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).
+ Your score is based on the detailed information you provide on your application and in response to the supplemental questions.
+ Your score is valid for this specific posting only.
+ You must provide complete and accurate information or:
+ your score may be lower than deserved.
+ you may be disqualified.
+ You may only apply/testoncefor this posting.
+ Your results will be provided via email.
Learn more about our Total Rewards by watching this shortvideo (https://www.youtube.com/embed/HtcSRnndflc?rel=0) !
See the total value of your benefits package by exploring ourbenefits calculator.
Health & Wellness
We offer multiple health plans so our employees can choose what works best for themselves and their families. Our comprehensive benefits package includes health coverage, vision, dental, and wellness programs.*
Compensation & Financial Planning
We invest in our employees by providing competitive wages and encouraging financial wellness by offering multiple ways to save money and ensure peace of mind including multiple retirement and investment plan options.
Work/Life Balance
We know there’s more to life than just work! Our generous paid leave benefits include paid vacation, paid sick leave, eight weeks of paid parental leave, military leave, and paid time off for most major U.S. holidays, as well as flexible work schedules and work-from-home opportunities.*
Values and Culture
We believe in the work we do and provide continual opportunities for our employees to grow and contribute to the greater good. As one of the largest employers in the state, we provide opportunities for internal mobility, professional development, and the opportunity to give back by participating in workplace charitable giving.
Employee Perks
Sometimes, it is the little “extras” that make a big difference. Our employees receive special employee-only discounts and rates on a variety of services and memberships.
For more information on all of these Total Rewards benefits, please visitwww.employment.pa.gov and click on the benefits box.
*Eligibility rules apply.
01
Have you been employed by the Commonwealth of Pennsylvania as an Education Administration Associate for one or more years full-time?
+ Yes
+ No
02
If you are claiming experience in the above question, please list the employer(s) where you gained this experience in the text box below. The employer(s) and a description of the experience must also be included in the appropriate sections of your application if you would like the experience to be considered in the eligibility decision. If you claimed you do not have experience, type N/A in the text box below.
03
Do you possess four or more years of full-time professional experience in education?
+ Yes
+ No
04
If you are claiming experience in the above question, please list the employer(s) where you gained this experience in the text box below. The employer(s) and a description of the experience must also be included in the appropriate sections of your application if you would like the experience to be considered in the eligibility decision. If you claimed you do not have experience, type N/A in the text box below.
05
Do you possess two or more years of full-time professional experience in educational administration?
+ Yes
+ No
06
If you are claiming experience in the above question, please list the employer(s) where you gained this experience in the text box below. The employer(s) and a description of the experiencemustalso be included in the appropriate sections of your application if you would like the experience to be considered in the eligibility decision. If you claimed you do not have experience, type N/A in the text box below.
07
How much graduate coursework have you completed in the field of education?
If you are claiming credits/degree, you must upload a copy of your college transcript(s) for this education to be considered in the eligibility decision. Unofficial transcripts are acceptable. You must attach your transcript(s) prior to the submission of your application by using the "Attachments" tab on the left. You will not be able to add a transcript(s) to the application after it has been submitted.
If your education was acquired outside of the United States, you must upload a copy of your foreign credential evaluation report. We can only accept foreign credential evaluations from organizations that are members of the National Association of Credential Services (NACES). A list of current NACES members can be found by visitingwww.naces.organd clicking the Evaluation Services Link.
For additional information on foreign education credentials, please visithttps://www.employment.pa.gov/Additional%20Info/Pages/default.aspx#q3and click on Other Information. You must attach your documentation prior to the submission of your application by using the "Attachments" tab on the left. You will not be able to add a document to the application after it has been submitted.
+ 30 credits or more
+ 15 but less than 30 credits
+ Less than 15 credits
+ None
08
How much graduate coursework have you completed in educational administration, public administration, or business administration?
If you are claiming credits/degree, you must upload a copy of your college transcript(s) for this education to be considered in the eligibility decision. Unofficial transcripts are acceptable. You must attach your transcript(s) prior to the submission of your application by using the "Attachments" tab on the left. You will not be able to add a transcript(s) to the application after it has been submitted.
If your education was acquired outside of the United States, you must upload a copy of your foreign credential evaluation report. We can only accept foreign credential evaluations from organizations that are members of the National Association of Credential Services (NACES). A list of current NACES members can be found by visitingwww.naces.organd clicking the Evaluation Services Link.
For additional information on foreign education credentials, please visithttps://www.employment.pa.gov/Additional%20Info/Pages/default.aspx#q3and click on Other Information. You must attach your documentation prior to the submission of your application by using the "Attachments" tab on the left. You will not be able to add a document to the application after it has been submitted.
+ 30 credits or more
+ 15 but less than 30 credits
+ Less than 15 credits
+ None
09
You must complete the supplemental questions below. These supplemental questions are the exam and will be scored. They are designed to give you the opportunity to relate your experience and training background to the major activities (Work Behaviors) performed in this position. Failure to provide complete and accurate information may delay the processing of your application or result in a lower-than-deserved score or disqualification. Youmustcomplete the applicationandanswer the supplemental questions. Resumes, cover letters, and similar documents willnotbe reviewed for the purposes of determining your eligibility for the position or to determine your score.
All information you provide on your application and supplemental questions is subject to verification. Any misrepresentation, falsification or omission of material facts is subject to penalty. If requested, you must provide documentation, including names, addresses, and telephone numbers of individuals who can verify the validity of the information you provide in the application and supplemental questions.
Read each question carefully. Determine and select which "Level of Performance" most closely represents your highest level of experience/training. List the employer(s)/training source(s) from your Work or Education sections of the application where you gained this experience/training. The "Level of Performance" you choose must be clearly supported within the description of the experience and training information entered in your application or your score may be lowered. In order to receive credit for experience, you must have worked in a job for at least six months in which the experience claimed was a major function.
If you have read and understand these instructions, please click on the "Yes" button and proceed to the exam questions.
If you have general questions regarding the application and hiring process, please refer to ourFAQ page. (https://www.employment.pa.gov/Additional%20Info/Pages/default.aspx#q3)
+ Yes
10
WORK BEHAVIOR 1 – CONSULTATIVE SERVICES
Provide advisory services and consultation to staff, officials, and representatives of schools, local education agencies, organizations, and/or other interested parties concerning the implementation of state and/or federal laws, regulations, and policies related to the administration of programs to help them achieve compliance.
Levels of Performance
Select the "Level of Performance" which best describes your claim.
+ A. I have professional experience providing directives to the individuals listed above concerning the implementation of state/federal laws, regulations, and policies related to the compliance of programs.
+ B. I have professional experience providing recommendations to be reviewed/approved by others for the individuals listed above concerning the implementation of state/federal laws, regulations, and policies related to the compliance of programs.
+ C. I have experience interpreting laws, regulations, and policies for a group or individual.
+ D. I have successfully completed college-level coursework related to school law, public administration, business management, educational finance, or educational administration.
+ E. I have no experience or training related to this work behavior.
11
In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below.
+ The name(s) of the employer(s) where you gained this experience
+ The program(s) involved (provide the name or title of the applicable federal or state law)
+ The specific duties you performed
+ Your level of responsibility
12
If you have selected the level of performance pertaining to college coursework, please provide your responses to the items listed below. If you indicated you have no education/training related to this work behavior, type N/A in the text box below.
+ College/University
+ Course Title
+ Credits/Clock Hours earned
13
WORK BEHAVIOR 2 – PROGRAM ADMINISTRATION AND EVALUATION
Review contracts, applications, or other documents; design programs and improvements; and/or conduct on-site inspections to observe methods, materials, and personnel in order to administer and evaluate educational and support services for compliance with state and/or federal program requirements and guidelines. Work may involve ensuring proper quality and regulatory compliance and/or expenditures of funds verifying that resources are used according to standards and are documented for accuracy, timeliness, and compliance to contract provisions or program mandates.
Levels of Performance
Select the "Level of Performance" which best describes your claim.
+ A. I have professional experience providing directives to ensure compliance in the aspects listed above.
+ B. I have professional experience providing recommendations to be reviewed/approved by others to ensure compliance in the aspects listed above.
+ C. I have experience interpreting laws, regulations, and policies for a group or individual.
+ D. I have successfully completed college-level coursework related to school law, public administration, business management, educational finance, or educational administration.
+ E. I have no experience or training related to this work behavior.
14
In the text box below, please describe your experience as it relates to the level of performance you claimed on this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below.
+ The name(s) of the employer(s) where you gained this experience
+ The program(s) involved
+ The specific duties you performed
+ Your level of responsibility
15
If you have selected the level of performance pertaining to college coursework, please provide your responses to the items listed below. If you indicated you have no education/training related to this work behavior, type N/A in the text box below.
+ College/University
+ Course Title
+ Credits/Clock Hours earned
16
WORK BEHAVIOR 3 – QUALITY ASSESSMENT
Compile, analyze, and review statistical and financial data, narrative reports, and other pertinent information to assess the quality of educational and/or support services or other programs; prepare reports recommending changes and improvements to ensure adherence to program requirements, goals, objectives, and priorities.
Levels of Performance
Select the "Level of Performance" which best describes your claim.
+ A. I have professional experience related to this work behavior, or have directed others, in all quality assessment activities as noted above for educational and/or support services or programs.
+ B. I have professional experience related to this work behavior as a member of a team performing duties related to quality assessment as noted above for educational and/or support services or programs.
+ C. I have experience related to this work behavior which included statistical analysis, accounting, or timely preparation and submission of reports on educational and/or support services or programs.
+ D. I have successfully completed college-level coursework related to statistics, accounting, or educational administration.
+ E. I have no experience or training related to this work behavior.
17
In the text box below, please describe your experience as it relates to the level of performance you claimed on this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below.
+ The name(s) of the employer(s) where you gained this experience
+ The type of data/statistical information involved
+ The program(s) involved and the reason for the review
+ The specific duties you performed
+ Your level of responsibility
18
If you have selected the level of performance pertaining to college coursework, please provide your responses to the items listed below. If you indicated you have no education/training related to this work behavior, type N/A in the text box below.
+ College/University
+ Course Title
+ Credits/Clock Hours earned
19
WORK BEHAVIOR 4 – TRAINING AND PRESENTATIONS
Plan, develop, organize, and/or conduct various program related topics at conferences, workshops, or formal training sessions to meet the needs of the participants.
Levels of Performance
Select the "Level of Performance" which best describes your claim.
+ A. I have professional experience developing and conducting training programs at workshops and conferences.
+ B. I have professional experience presenting programs developed by others.
+ C. I have successfully completed college-level coursework related to public speaking or speech and communications.
+ D. I have no experience or training related to this work behavior.
20
In the text box below, please describe your experience as it relates to the level of performance you claimed on this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below.
+ The name(s) of the employer(s) where you gained this experience
+ The types of programs you developed and/or presented
+ The type of audience
21
If you have selected the level of performance pertaining to college coursework, please provide your responses to the items listed below. If you indicated you have no education/training related to this work behavior, type N/A in the text box below.
+ College/University
+ Course Title
+ Credits/Clock Hours earned
22
WORK BEHAVIOR 5 – WRITTEN COMMUNICATION
Write narrative reports, correspondence, program instructions and guidelines, pamphlets, articles, publications, and other specialized writing assignments based on program requirements and supporting documentation concerning program activities, issues, and concerns related to programs and services.
Levels of Performance
Select the "Level of Performance" which best describes your claim.
+ A. I have professional experience related to this work behavior which included being the primary author of reports, booklets, articles, and program administration publications for distribution. This included accountability for the underlying concepts, organizational presentation of facts, and accuracy of the final materials.
+ B. I have professional experience related to this work behavior which included assisting the primary author by compiling information and drafting sections of material, etc.; OR I have had responsibility for a component of a publication; e.g., authoring and preparing a specific section.
+ C. I have successfully completed college-level coursework related to report writing or technical writing.
+ D. I have no experience or training related to this work behavior.
23
In the text box below, please describe your experience as it relates to the level of performance you claimed on this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below.
+ The name(s) of the employer(s) where you gained this experience
+ The types of publications you prepared
+ The specific duties you performed
+ Your level of responsibility
24
If you have selected the level of performance pertaining to college coursework, please provide your responses to the items listed below. If you indicated you have no education/training related to this work behavior, type N/A in the text box below.
+ College/University
+ Course Title
+ Credits/Clock Hours earned
Required Question
Employer
Commonwealth of Pennsylvania
Address
613 North Street
Harrisburg, Pennsylvania, 17120
Website
http://www.employment.pa.gov
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