• Administrative Assistant II

    Texas State University (Round Rock, TX)


    Posting Information

     

    Posting Number2026012

     

    Posting/Functional TitleAdministrative Assistant II

     

    University Pay Plan TitleAdministrative Assistant II

     

    LocationRound Rock

     

    DepartmentTXST Round Rock

     

    Recruitment TypeOpen Recruiting

     

    Job TypeFull-Time

     

    Funding SourcePermanent

     

    Monthly Salary$3,173.00 - $3,399.00

     

    Job CategoryNon-Exempt

     

    Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.

     

    + Associate’s degree or equivalent combination of education and experience.

    + Proven administrative support experience in a professional office environment.

    + Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms (Zoom, Teams).

    + Strong organizational, communication, and customer service skills.

    + Ability to manage multiple priorities, meet deadlines, and maintain attention to detail.

    + Experience with purchasing, expense tracking, budgeting, procurement methods, and basic accounting functions.

    Preferred Qualifications

    + Experience in graphic design (Canva, Photoshop, Adobe InDesign, or similar applications).

    + Event coordination or project management experience.

    + Experience supporting executives or senior leadership.

    + Knowledge of university systems and procedures (e.g., Banner, SAP , Concur, or similar systems).

    Job Description

    The Administrative Assistant II provides administrative and operational support to the Office of the Vice President on the Round Rock campus. This position is the first point of contact for faculty, staff, students, and community guests, and plays a vital role in ensuring the smooth day-to-day operations of the Vice President’s office. The Administrative Assistant will provide front desk coverage, coordinate purchasing and financial transactions, support event planning, and perform general office management duties.

    Job Duties

    + Provide front desk coverage to the Office of Vice President, including answering phones, responding to inquiries, and directing visitors appropriately.

    + Coordinate purchasing functions, including processing requisitions, purchase orders, and procurement card transactions.

    + Assist with accounting functions such as transaction tracking, account reconciliations, and report preparation.

    + Support event coordination, including scheduling, logistics, catering, materials preparation, and on-site event support.

    + Prepare correspondence, reports, and other documents with accuracy and professionalism.

    + Uphold confidentiality and professionalism in all interactions.

    + Perform other duties as assigned to support the goals of the Vice President’s office.

     

    Additional Information to Applicants

     

    Occasional evening or weekend hours may be required to support events or special projects.

     

    Job Open Date09/10/2025

     

    Job Close Date (posting closes at midnight)09/26/2025

     

    Open Until FilledNo

     

    Normal Work DaysMonday, Tuesday, Wednesday, Thursday, Friday

     

    Normal Work Hours Start8:00AM

     

    Normal Work Hours End5:00PM

     

    Posting NoticesApplicant must have a valid Texas Driver's License and be a driver in good standing with less than ten (10) points deducted for driving infractions as determined by the employer driving standards system.

     

    Legal and Required Notices

     

    Texas State University is committed to a policy of non-discrimination and equal opportunity for all persons regardless of race, sex, color, religion, national origin or ancestry, age, marital status, disability, veteran status, or any other basis protected by federal or state law in employment, educational programs, and activities and admissions.

     

    Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.

     

    Why Choose Texas State University?

     

    Join the Texas State Bobcat team and experience a career that offers more than just a job—it’s a path to a brighter future. As a Texas State employee, you’ll enjoy:

     

    Exceptional Benefits:Comprehensive health insurance with 100% premium coverage for employees and 50% for dependents, starting on your first day.

     

    Generous Time Off:Enjoy vacation, holidays, sick leave, and more to maintain a healthy work-life balance.

     

    Wellness and Balance:Access a FREE wellness program, plus mother and family-friendly resources to support your personal well-being.

     

    Professional Growth:Explore a wide range of training, development courses, certifications, and educational support programs.

     

    Welcoming Campus:Become part of a vibrant Bobcat community with numerous social and professional networks.

     

    Tuition Benefits:Take advantage of tuition support for yourself and for your dependent children, making higher education more accessible for your family.

     

    Retirement Security:Secure your future with TRS pension, retirement plans, and voluntary savings options with strong employer contributions.

     

    At Texas State University, you’re not just an employee—you’re a valued member of a thriving and beautiful campus community. Start your journey with us today.https://www.hr.txst.edu/benefits.html

     

    Quick Linkhttps://jobs.hr.txstate.edu/postings/54206

     

    Applicant Document