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Job Description Summary

At GE HealthCare, we are committed to fostering a culture of innovation and excellence. The Executive Administrator will provide comprehensive administrative and operational support to the Digital Operations and Alliances teams within the Science and Technology Organization (STO). This role also includes site-level support for the broader STO team based in Waukesha. The ideal candidate will be highly organized, proactive, and capable of managing multiple priorities in a fast-paced, dynamic environment.

GE HealthCare is a leading global medical technology and digital solutions innovator. Our mission is to improve lives in the moments that matter. Unlock your ambition, turn ideas into world-changing realities, and join an organization where every voice makes a difference, and every difference builds a healthier world.

Job Description

Key Responsibilities:

Executive & Team Support:

+ Provide high-level administrative support to the VP of Digital Operations and other leaders across Digital Operations and Alliances.

+ Manage complex calendars, coordinate meetings across global time zones, and handle travel arrangements and expense reporting.

+ Prepare and edit communications, presentations, and reports with a high degree of accuracy and professionalism.

Site-Level Support (Waukesha STO Team):

+ Serve as the primary administrative contact for STO team members based at the Waukesha site.

+ Coordinate site-level activities, meetings, and events, including logistics, catering, and space planning.

+ Support onboarding of new employees and contractors at the Waukesha site.

+ Maintain office supplies, equipment, and shared spaces in coordination with facilities.

Operational & Project Coordination:

+ Assist in tracking deliverables, milestones, and reporting for cross-functional initiatives.

+ Support planning and execution of team workshops, offsites, and strategic reviews.

+ Maintain shared tools, documentation, and collaboration platforms.

Stakeholder Engagement:

+ Facilitate communication between internal teams, external partners, and senior leadership.

+ Ensure timely follow-up and coordination across departments and stakeholders.

Process Improvement:

+ Identify and implement improvements to administrative workflows and team operations.

+ Help standardize documentation and processes across Digital Operations and Alliances.

Required Qualifications:

+ Minimum 5 years of experience in executive administrative support, preferably in healthcare, technology, or scientific environments.

+ Strong proficiency in Microsoft Office Suite (Outlook, Teams, Word, Excel, PowerPoint).

+ Excellent communication, organizational, and time-management skills.

+ Ability to manage sensitive information with discretion and professionalism.

+ Experience supporting multiple leaders or teams simultaneously.

Desired Characteristics

+ Familiarity with digital collaboration tools (e.g., SharePoint, Confluence, Smartsheet).

+ Experience in a matrixed or global organization.

+ Project coordination or event planning experience.

+ Understanding of operations or alliance management in a technical or scientific context.

We expect all employees to live and breathe our behaviors: to act with humility and build trust; lead with transparency; deliver with focus, and drive ownership –always with unyielding integrity.

Our **total rewards** are designed to unlock your ambition by giving you the boost and flexibility you need to turn your ideas into world-changing realities. Our salary and benefits are everything you’d expect from an organization with global strength and scale, and you’ll be surrounded by career opportunities in a culture that fosters care, collaboration, and support.

We will not sponsor individuals for employment visas, now or in the future, for this job opening.

Additional Information

GE HealthCare offers a great work environment, professional development, challenging careers, and competitive compensation. GE HealthCare is an Equal Opportunity Employer (https://www.eeoc.gov/sites/default/files/2022-10/22-088\_EEOC\_KnowYourRights\_10\_20.pdf) . Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.

GE HealthCare will only employ those who are legally authorized to work in the United States for this opening. Any offer of employment is conditioned upon the successful completion of a drug screen (as applicable).

While GE HealthCare does not currently require U.S. employees to be vaccinated against COVID-19, some GE HealthCare customers have vaccination mandates that may apply to certain GE HealthCare employees.

**Relocation Assistance Provided:** No