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Description

We are seeking a highly organized and detail-oriented **Executive Assistant** to provide comprehensive support to the **Global Payroll and Corporate Travel teams** . This role goes beyond traditional administrative support and requires collaboration with international payroll, finance, tax, and travel operations. The ideal candidate will be resourceful, proactive, and capable of managing confidential and sensitive information with discretion.

Key Responsibilities:

Administrative & Operational Support

+ Manage calendars, schedule meetings, coordinate logistics, and prepare agendas and meeting materials (e.g., notes, presentations).

+ Handle travel arrangements (domestic and international) including itineraries, visa requirements, and compliance tracking.

+ Support onboarding and offboarding activities for team members (e.g., equipment setup, access provisioning, coordination with HR and IT).

+ Draft, edit, and review internal communications, announcements, and documents for clarity and accuracy.

Payroll & Tax Support

+ Facilitate **Certificate of Coverage** applications for U.S.-based employees going on international assignments and/or business travel.

+ Assist with updating employee tax records based on instructions from the company’s tax vendor.

+ Support the management of **Tax Equalization receivables** by tracking employee payments and ensuring proper crediting and allocation with the CashApps team.

+ Track employee signatures for Tax Equalization policies and procedures to ensure compliance.

Finance & Procurement Support

+ Process tax-related invoices through the **Non-Purchase Order (NPO)** and **Standard Purchase Order (SPO)** systems, and coordinate payments via Accounts Payable.

+ Maintain and update the monthly **tax payment log** for use in **Power BI** dashboards.

+ Coordinate with the **Vendor Master team** to set up new vendors for payment processing.

+ Partner with **program managers** and **finance leads** to validate project numbers and ensure accurate processing of vendor invoices.

Required Qualifications:

+ High School Diploma and 3+ years of experience in an Executive Assistant, Administrative Coordinator, or similar role. Bachelor’s degree is highly preferred.

+ Experience supporting finance, payroll, or global operations teams is highly desirable.

+ Strong organizational skills and attention to detail.

+ Excellent verbal and written communication skills.

+ Ability to manage multiple priorities in a fast-paced, global environment.

+ Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, One Note); experience with Power BI and procurement platforms (e.g., Ariba, SAP, Oracle) is a plus.

+ Ability to handle confidential and sensitive information with professionalism and discretion.

+ Self-motivated, proactive, and able to work independently with minimal supervision.

+ Able to work occasional overtime or flexible hours to support global time zones.

+ US citizenship is required and able to obtain security clearance as needed.

At Leidos, we don’t want someone who "fits the mold"—we want someone who melts it down and builds something better. This is a role for the restless, the over-caffeinated, the ones who ask, “what’s next?” before the dust settles on “what’s now.”

If you’re already scheming step 20 while everyone else is still debating step 2… good. You’ll fit right in.

Original Posting:

September 9, 2025

For U.S. Positions: While subject to change based on business needs, Leidos reasonably anticipates that this job requisition will remain open for at least 3 days with an anticipated close date of no earlier than 3 days after the original posting date as listed above.

Pay Range:

Pay Range $55,250.00 - $99,875.00

The Leidos pay range for this job level is a general guideline onlyand not a guarantee of compensation or salary. Additional factors considered in extending an offer include (but are not limited to) responsibilities of the job, education, experience, knowledge, skills, and abilities, as well as internal equity, alignment with market data, applicable bargaining agreement (if any), or other law.

REQNUMBER: R-00166187

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status. Leidos will consider qualified applicants with criminal histories for employment in accordance with relevant Laws. Leidos is an equal opportunity employer/disability/vet.