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HCSS Accounts Payable Specialist (Partial Remote)

Webster, Texas, United States

New** **Hot

Business, Managerial & Finance

HealthCare System Staffing

Requisition # 2505017

JOB DESCRIPTION

Performs routine calculating, posting and verifying duties to provide primary financial data for use in maintaining accurate and timely payment records for assigned supplier vendors and/or employee reimbursements for internal departments. **_Assist with projects related to Disaster Recovery Finance as needed._**

_*This position is only partial remote. Some onsite is required (Galveston, TX). Previous accounts payable experience is required._

ESSENTIAL JOB FUNCTIONS

• Verifies, audits, and approves disbursement of funds for assigned vendors via Purchase Order (PO) voucher entry and/or non-purchase order (Non-PO) voucher entry and/or Travel/Expense voucher within the Financial Management System (FMS) Accounts Payable or Expense Modules. Obtains appropriate approvals authorizing payments using departmental signature or approval information housed within FMS.

• Compiles, analyzes and interprets data regarding payment disbursement for goods and services applying thorough knowledge of procurement and University policies and guidelines including taxability and/or IRS-reportability of certain transactions.

• Interfaces with UTMB Supplier Management team as necessary to assure accurate data in the supplier database.

• May research payments not correctly posted to vendor or departmental accounts and returned check mail.

• May monitor incoming payment inquiries from departmental end-users and/or suppliers and perform research related to such inquiries.

• May initiate or perform voucher reversals, adjustments, credits or cancellations for payment to correct payment errors.

• May post and process payments for goods and services by generating the FMS PayCycle process per pre-determined schedule. Prepares payment data/information daily for check mailing, EFT, ACH and Treasury Wire record.

• May interface with IT staff related to FMS Paycycle problem resolution.

• May respond to non-routine correspondence or telephone contacts within guidelines established by supervisor.

• Retrieves information regarding vendor or employee payment records and balances within FMS.

• Utilizes ImageNow online imaging system to review and obtain scanned supporting documents.

• May provide data input support for ImageNow online imaging system and/or other clerk related duties.

• May perform records retention duties related to files produced by Accounts Payable department.

• Performs other duties as assigned regarding gathering support for projects associated with declared disasters.

Marginal or Periodic Functions:

• Adheres to internal controls and reporting structure.

• Performs related duties as required.

KNOWLEDGE/SKILLS/ABILITIES

+ 10 key by touch

+ Billing or Accounts Payable volume processing

+ Data entry through computer terminal

+ Detail and accuracy oriented

+ Customer service oriented

+ Knowledge of current financial systems

+ Proficient knowledge of Microsoft Office

EDUCATION & EXPERIENCE

Minimum Qualifications:

• High school diploma or GED, plus three years of related experience.

WORKING ENVIRONMENT/EQUIPMENT

Standard office environment. Exerts up to 20 pounds of force occasionally and/or up to 10 pounds frequently and/or a negligible amount constantly to move objects.

**This is a contract position through UTMB HealthCare Systems Staffing. No benefits are associated with this position, with the exception of the 401k retirement plan offered through Healthcare Systems Staffing.*

Compensation

+ **Hiring Range: $22.00 - $26.00**