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Description Manage complex executive calendars, including coordinating and scheduling meetings across multiple leaders.

Exercise discretion and professionalism when screening calls, visitors, and correspondence for executive leadership.

Track, record, and arrange reimbursements and assist with basic invoicing tasks.

Provide support for board meetings and leadership committees, including scheduling, distributing meeting materials, confirming attendance, arranging catering, and recording minutes.

Assist with scheduling and preparing materials for ad-hoc meetings, executive briefings, and compliance-related sessions.

Facilitate follow-up by tracking action items, deadlines, and compliance projects to ensure timely execution.

Assist with drafting, editing, and reviewing contracts, documents, and correspondence while maintaining alignment with organizational standards.

Organize and maintain legal, compliance, and business files in both electronic and paper formats.

Ensure strict adherence to HIPAA, privacy rules, and confidentiality requirements in all communications and documentation.

Manage the routing, signing, and forwarding of important documents.

Coordinate executive travel arrangements and accommodations.

Serve as a backup resource for shared inbox management, mail, and fax coordination when needed.

Act as project coordinator for assigned strategic initiatives, ensuring adherence to timelines, milestone tracking, and successful completion.

Support implementation of department initiatives and cross-functional projects. Requirements

Bachelor’s degree in healthcare administration or business administration • 1-2 years of experience in a healthcare or administrative setting • Excellent communication skills o Speaking and writing accurately, clearly, tactfully, and with discretion o Ensuring communication is maintained with all applicable stakeholders • Proficiencies with Microsoft products and other computer skills

TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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