"Alerted.org

Foundation Donor Relations/Data Specialist Job Description

The Foundation Donor Relations/Data Specialist reports directly to the Executive Director and helps drive the organization’s mission through strategic coordination, operational oversight, administrative tasks, donor database management, and development communications.

ESSENTIAL FUNCTIONS:

+ Ability to exercise independent judgment and discretion when evaluating complex situations and making decisions that directly impact organizational operations

+ Assist Executive Director on creation and preparation of events, appeals, donor collateral, campaigns, and direct mailings

+ Manage the support needs for all Foundation appeals, events, and initiatives

+ Manage internal and external requests for support submitted to the Foundation

+ Manage internal and external requests for support submitted to the Foundation

+ Maintain electronic and paper filing systems

+ Assist the Executive Director in managing calendars, meetings, income and cost tracking, and reports for the Foundation

+ Assist Executive Director with social media for the Foundation

+ Assist in coordination of and preparation for meetings

• Answer phones and retrieve and distribute mail/correspondence

+ Other duties as assigned

Data Management

+ Maintain a clean, efficient, current database of all prospects, donors, and other constituents

+ Process donations and prepare acknowledgement letters and appropriate donor correspondence in a timely manner

+ Maintain accurate files on pledges, pledge collections, and expectancies

+ Reconcile donations with the Finance Department monthly

+ Gather data on events and appeals, and provide reports and analysis to Executive Director

+ Work closely with the Executive Director to coordinate donor lists and create an integrated calendar of donor contacts for the fiscal year

Events Operations

• Assist with the planning and execution of the organization's special events including invitation development and tracking

• Assist with event logistics including budgets, production timelines, vendor communications, catering, technical and operational aspects, guest lists, registration sign-in, set up, and clean up

POSITION TYPE:

• Full-time/Regular

• 40 hours/week

ADA PHYSICAL DEMANDS: The physical demands below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

+ Stationary position: Must be able to remain in stationary position 75% of the time.

+ Use of hands: Continuous use of computer, telephonic and other electronic equipment.

+ Communicate: Frequent verbal and written communication.

WORK ENVIRONMENT: The work environment characteristics described below are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

+ This position primarily works in a climate-controlled setting. The noise level and the work environment are moderately quiet.

Required Skills

QUALIFICATIONS:

+ Excellent administrative and organizational skills

+ Ability to prioritize and multi-task in a fast-paced environment with close attention to detail, accuracy, and timeliness

+ Experience working in a professional office setting, preferably in nonprofit fundraising with expertise in annual giving, database management, and event planning or equivalent experience from which comparable knowledge and skills are required.

+ Computer literacy, including competency in Microsoft Office and other appropriate software

+ Strong interpersonal skills and the ability to work well independently and collaboratively

+ Excellent written and verbal communication skills, including grammar, spelling and editing

+ Experience implementing, maintaining, and monitoring social media

+ Ability to travel locally with reliable means of transportation

Required Experience

EDUCATION and/or EXPERIENCE:

+ Demonstrated experience and skills in a related field preferred; formal degree not required.