• Accounts Receivable Specialist

    Aston Carter (Davis, CA)


    Job Title: Accounts Receivable Specialist Job Description

     

    The Accounts Receivable Specialist will be responsible for a variety of general accounting duties with a focus on ensuring customer satisfaction and loyalty through effective communication. Key tasks include general ledger posting, invoicing, accounts receivable management, collections, and handling inventory-related duties. Effective communication with the accounting team, as well as production and fulfillment teams, is essential to ensure accurate and timely customer billing.

    Responsibilities

    + Invoice customers and verify customer contact information.

    + Review and apply customer payments.

    + Take credit card information over the phone.

    + Manage the flow of customer invoices through B2B portals, including international portals.

    + Engage in collection activities for all past due accounts in a timely manner, including emailing and phone calls.

    + Provide excellent customer service through timely responses and polite correspondence.

    + Communicate regularly with the accounting and marketing teams regarding past due accounts.

    + Manage all incoming shipments by unloading, inspecting, and verifying goods against purchase orders, document any discrepancies, and store items in their designated locations.

    + Accurately record details of incoming shipments, update inventory records, and provide reports as needed.

    + Post inventory adjustments and revalue inventory in the system.

    Essential Skills

    + Experience working with international company portals for accounts receivable payments.

    + Business to Business Accounts Receivable experience.

    + Experience in public company environments, ERP systems, Oracle, and Netsuite.

    + High school diploma with two years of experience working in Accounts Receivable; a two-year business or accounting degree is preferred.

    + Prior experience with customer portals.

    + Ability to work independently.

    + Strong customer service skills.

    Additional Skills & Qualifications

    + Prior experience and familiarity working with ERP systems is preferred.

    Work Environment

    This role operates within a quiet office environment with a team of four. The position offers a flexible start time between 7:30 am to 9:00 am, adhering to a 40-hour workweek from Monday to Friday. The role requires in-office presence and involves interaction with various departments, including production, quality assurance, and fulfillment. The company provides great benefits including fully covered medical coverage up to $700/month, a 50% 401k match up to 6%, and accrued 2 weeks sick leave and 2 weeks PTO. The organization offers an exciting opportunity for advancement within a growing business.

     

    Job Type & Location

     

    This is a Contract to Hire position based out of Davis, California.

    Pay and Benefits

    The pay range for this position is $26.00 - $30.00/hr.

     

    Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

     

    • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

     

    Workplace Type

     

    This is a fully onsite position in Davis,CA.

     

    Application Deadline

     

    This position is anticipated to close on Sep 19, 2025.

    About Aston Carter:

    Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

     

    The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

     

    If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.