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Temporary Committee Coordinator - Clinical Trials

Position Summary

The **Committee Coordinator** for the Cancer Clinical Trials Department will provide direct administrative support to the Administrative Director of the CCTO. The ideal candidate must be professional, organized and possess a strong attention to detail. Expertise in Microsoft Office applications is a must, with an emphasis on Outlook, Word and Excel. Must possess the ability to work independently, as well as in a group, and be a self-starter with minimal instruction and oversight.

Duties of a Committee Coordinator may include the following but are not limited to:

+ Review all submissions for Protocol Review Committee (PRC) and determine the type of review required based on Protocol Review and Monitoring Committee (PRMC) Policy (exempt, expedited, full board)

+ Add studies, as needed, to PRC for review; Assign reviewers for PRC Review

+ Collect all required reviews from all reviewers prior to the meeting and share all comments with Principle Investigator (PI) prior to the meeting, if applicable

+ Attend all PRC meetings and record all minutes

+ Complete all PRC Review letters and send to PI; Inform PI when study is being reviewed for Low Accrual; Collect response from PI and report back to committee for Low Accrual notices sent to PI; Send all PRC Low accrual decision letters to PI

+ Establish all Data and Safety Monitoring Committee (DSMC) meetings: Notify all PI’s of upcoming DSMC review and work with PI to collect all required documentation; Send all required documents to DSMC members and collect feedback prior to the meeting; Attend all DSMC meetings and record all minutes; Complete all DSMC review letters and send to PI

+ Complete COEUS applications for all new cancer clinical trials

+ Order office supplies; Schedule maintenance for equipment (Ricoh, Freezer, Centrifuge)

+ Route studies for review by the members of the Resource Assessment and Feasibility Technical Review (RAFTR) Committee

+ Schedule, attend and take minutes at the quarterly RAFTR Meeting

+ Other duties as required

This is a temporary opportunity that may end at any time.

Qualifications

Required Qualifications:** Associate's degree. At least 2 years of administrative experience. Proficiency with computer programs including Outlook, Word and Excel. **Please Note:** **Verification of degree (e.g., diploma or official transcript) is required for this role. Upload of documentation must be included with your application for consideration.

**Preferred Qualifications:** Administrative experience in a healthcare, clinical, and/or research environment. Experience in oncology and/or clinical trials.

Special Notes** **:** **Resume/CV should be included with the online application.

**Posting Overview** **:** This position will remain posted until filled or for a maximum of 90 days. An initial review of all applicants will occur two weeks from the posting date. Candidates are advised on the application that for full consideration, applications must be received before the initial review date (which is within two weeks of the posting date).

If within the initial review no candidate was selected to fill the position posted, additional applications will be considered for the posted position; however, the posting will close once a finalist is identified, and at minimal, two weeks after the initial posting date. Please note, that if no candidate were identified and hired within 90 days from initial posting, the posting would close for review, and possibly reposted at a later date.

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+ Stony Brook Medicine is a smoke free environment. Smoking is strictly prohibited anywhere on campus, including parking lots and outdoor areas on the premises.

+ All Hospital positions maybe subject to changes in pass days and shifts as necessary.

+ This position may require the wearing of respiratory protection, which may prohibit the wearing of facial hair.

+ This function/position maybe designated as “essential.” This means that when the Hospital is faced with an institutional emergency, employees in such positions may be required to remain at their work location or to report to work to protect, recover, and continue operations at Stony Brook Medicine, Stony Brook University Hospital and related facilities.

Prior to start date, the selected candidate must meet the following requirements:

+ Successfully complete pre-employment physical examination and obtain medical clearance from Stony Brook Medicine's Employee Health Services

* + Complete electronic reference check with a minimum of three (3) professional references.

+ Successfully complete a 4 panel drug screen

* + Meet Regulatory Requirements for pre employment screenings.

+ Provide a copy of any required New York State license(s)/certificate(s).

Failure to comply with any of the above requirements could result in a delayed start date and/or revocation of the employment offer.

***The hiring department will be responsible for any fee incurred for examination** .

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Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning, and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.

If you need a disability-related accommodation, please call the University Office of Equity and Access at (631)632-6280.

_In accordance with the Title II Crime Awareness and Security Act a copy of our crime statistics can be viewed_** **_here_** **_._

Visit our** **WHY WORK HERE** **page to learn about the total rewards we offer.

Stony Brook University Hospital, consistent with our shared core values and our intent to achieve excellence, remains dedicated to supporting healthier and more resilient communities, both locally and globally.

Anticipated Pay Range:

The salary range (or hiring range) for this position is $49,816 - $60,724 / year.

The above salary range represents SBUH’s good faith and reasonable estimate of the range of possible compensation at the time of posting. The specific salary offer will be based on the candidate’s validated years of comparable experience. Any efforts to inflate or misrepresent experience are grounds for disqualification from the application process or termination of employment if hired.

Some positions offer annual supplemental pay such as:

+ Location pay for UUP full-time positions ($4000)

Your total compensation goes beyond the number in your paycheck. SBUH provides generous leave, health plans, and a state pension that add to your bottom line.

**Job Number:** 2503236

**Official Job Title:** : TH Staff Assistant II

**Job Field** : Other

**Primary Location** : US-NY-Stony Brook

**Department/Hiring Area:** : Clinical Trials

**Schedule** : Full-time

**Shift** : Day Shift **Shift Hours:** : 9:00 AM - 5:00 PM **Pass Days:** : Sat, Sun

**Posting Start Date** : Sep 11, 2025

**Posting End Date** : Dec 10, 2025, 11:59:00 PM

**Salary:** : $53,816 - $64,724 / Total

**Salary Grade:** : SL1

**SBU Area:** : Stony Brook University Hospital

**Req ID:** 2503236