"Alerted.org

Assistant Director of Purchasing

Position Summary

Under the supervision of the Director of Hospital Purchasing, the incumbent will assume responsibilities as an **Assistant Director of Purchasing** . Responsibilities include direct supervision of the assigned division for daily and long-term operations and goals. Oversees day to day project management criteria’s and timelines of routine and special projects assignments. Reviews and maintains staff workloads, performances, and their continued training and professional growth. This responsibility is inclusive of signatory authority, managing meetings, training programs, setting/enforcing internal and external policies, emergency orders (EME’s), resolving Accounts Payable issues, Procurement card (P-card) audits, Payment Only’s and Procurement audit compliant transactions with corresponding audit ready files, and accountability in internal and external audits. There is also a responsibility to balance the capacities for all staff across the divisions areas of responsibility as demand necessitates. Qualified candidates must demonstrate excellent interpersonal skills and time management skills. They should be focused and detail oriented and be able to work with all levels within the organization.

Helps cross cover other internal divisions within Purchasing as requested by the Director.

Duties of an Assistant Director a may include the following, but are not limited to:

+ Directs the function of their assigned staff and allocated division.

+ Develops and manages workflow processes and internal reporting structure to improve efficiency and increase productivity.

+ Provides internal staff with the vision of operational goals and oversees the implementation steps to ensure goals are reached.

+ Ensures staff is trained on all policies and procedures in accordance with NY State Finance law.

+ Handles major negotiations with vendors on contracts.

+ Oversees the resolution of all purchasing related Accounts Payable discrepancies and ensures that they are handled expeditiously.

+ Ensures staff’s timely completion of evaluations, recertification, and annual health assessments.

+ Oversees procurement/purchasing workloads to confirm they are managed to maximize efficiency.

+ Monitors staff productivity to ensure all transactions are conducted timely and accurately.

+ Prepares monthly dashboard of productivity indicators and performance standards.

+ Outlines and reviews divisions project management efficiencies for best performances.

+ Oversees and tracks staff negotiations of cost savings.

+ Works closely with SUNY officials, GPOs, and the Purchasing staff from Upstate, Downstate and other Stony Brook Medicine hospitals to implement multi hospital contracts for cost savings opportunities and to streamline the procurement workflow.

+ Ensures a continuous line of communication among the different agencies.

+ Ensures all procurement transactions are conducted within the guidelines of New York State Finance law.

+ Confirms that all approvals are obtained as required from the MWBE office and other state agencies as required.

+ Validates that all transactions are documented properly and that the procurement records are audit ready.

+ Maintains direct communication with Office of the State Comptroller, the Attorney General’s Office, the Office of General Services, Stony Brook Campus Procurement and Internal Audit.

+ Maintains liaison with SUNY System Administration.

+ Ensures all required documents are submitted in a timely manner as requested by the Internal Audit department and the Office of the State Comptroller.

+ Reviews all Purchasing department policies and procedures to ensure they are accurate and up to date.

+ Implements post audit recommendations from The Office of the State Comptroller and Internal Audit.

+ Ensures Minority and Women Owned Business Enterprises (MWBE) and New York State Service-Disabled Veteran-Owned Business (SDVOB) required quotas are being met and reported to SUNY accurately.

+ Ensures time delays with the state offices are followed up to minimize transaction times.

+ Reviews MWBE reporting data to confirm the data’s accuracy and reconciles to correct the data as needed.

+ Ensures the Purchasing department maintains continuous proactive communication so customers are always aware of the status of their requisitions.

+ Creates reports to be sent monthly to customer departments informing which contracts are ending.

+ Meets monthly with key customer department leaders to review problems and concerns.

+ Educates customer departments on the correct procurement process.

Qualifications

Required:

+ Bachelor’s Degree and eight years of on-the-job procurement, purchasing and or contracts experience and supervisory experience in this forum.

+ Incumbent must possess excellent communication skills and knowledge of business, contract, and purchasing best practices as demonstrated in the candidate’s resume.

+ Results oriented and meets deadlines. Strong analytical, contract, and negotiation skills.

Preferred:

+ Master’s Degree, and six years of on-the-job procurement, purchasing, supply chain and contracts experience. Established Procurement Process experience at Buyer, Procurement or Contract Officers level.

+ Experience with procurement for a government agency preferably a New York State government owned agency.

+ Expertise in the area of State Procurement Processes, Regulations of the Comptroller and SUNY Guidelines.

+ Additionally, desired are college and/or professional seminar certifications, and continuous professional education, and recent/formal State purchasing training seminars and ideally corporate purchasing experience including contracting preferably in a hospital setting at an Integrated Delivery Network (IDN), or healthcare manufacturer, or distributor, or consultant.

+ Experience in negotiating major contracts for Physician Preference Items (PPI), Facilities and Construction, Information Technology and other specialty hospital clinical departments.

+ Proven management skills and demonstrated knowledge of hospital and clinical staff functions, medical and/or surgical supplies, diagnostic testing, etc.

+ Familiarity with Lawson or other similar purchasing systems including the implementation of related modules and conducting of the associated training is a plus.

Please Note:** **Verification of degree (e.g., diploma or official transcript) is required for this role. Upload of documentation must be included with your application for consideration.

Special Notes** **:** **Resume/CV should be included with the online application.

**Posting Overview** **:** This position will remain posted until filled or for a maximum of 90 days. An initial review of all applicants will occur two weeks from the posting date. Candidates are advised on the application that for full consideration, applications must be received before the initial review date (which is within two weeks of the posting date).

If within the initial review no candidate was selected to fill the position posted, additional applications will be considered for the posted position; however, the posting will close once a finalist is identified, and at minimal, two weeks after the initial posting date. Please note, that if no candidate were identified and hired within 90 days from initial posting, the posting would close for review, and possibly reposted at a later date.

_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_

+ Stony Brook Medicine is a smoke free environment. Smoking is strictly prohibited anywhere on campus, including parking lots and outdoor areas on the premises.

+ All Hospital positions may be subject to changes in pass days and shifts as necessary.

+ This position may require the wearing of respiratory protection, which may prohibit the wearing of facial hair.

+ This function/position may be designated as “essential.” This means that when the Hospital is faced with an institutional emergency, employees in such positions may be required to remain at their work location or to report to work to protect, recover, and continue operations at Stony Brook Medicine, Stony Brook University Hospital and related facilities.

Prior to start date, the selected candidate must meet the following requirements:

+ Successfully complete pre-employment physical examination and obtain medical clearance from Stony Brook Medicine's Employee Health Services

* + Complete electronic reference check with a minimum of three (3) professional references.

+ Successfully complete a 4 panel drug screen

* + Meet Regulatory Requirements for pre employment screenings.

+ Provide a copy of any required New York State license(s)/certificate(s).

Failure to comply with any of the above requirements could result in a delayed start date and/or revocation of the employment offer.

***The hiring department will be responsible for any fee incurred for examination** .

_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_­­­

Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.

If you need a disability-related accommodation, please call the University Office of Equity and Access at (631)632-6280.

_In accordance with the Title II Crime Awareness and Security Act a copy of our crime statistics can be viewed_** **_here_** **_._

Visit our** **WHY WORK HERE** **page to learn about the total rewards we offer.

Stony Brook University Hospital, consistent with our shared core values and our intent to achieve excellence, remains dedicated to supporting healthier and more resilient communities, both locally and globally.

Anticipated Pay Range:

The salary range (or hiring range) for this position is $115,000 - $140,000 / year.

The above salary range represents SBUH’s good faith and reasonable estimate of the range of possible compensation at the time of posting. The specific salary offer will be based on the candidate’s validated years of comparable experience. Any efforts to inflate or misrepresent experience are grounds for disqualification from the application process or termination of employment if hired.

Some positions offer annual supplemental pay such as:

+ Location pay for UUP full-time positions ($4,000).

Your total compensation goes beyond the number in your paycheck. SBUH provides generous leave, health plans, and a state pension that add to your bottom line.

**Job Number:** 2503061

**Official Job Title:** : Purchase Associate

**Job Field** : Administrative & Professional (non-Clinical)

**Primary Location** : US-NY-Ronkonkoma

**Department/Hiring Area:** : Purchasing

**Schedule** : Full-time

**Shift** : Day Shift **Shift Hours:** : 8:30AM - 5:00PM **Pass Days:** : Sat, Sun

**Posting Start Date** : Sep 11, 2025

**Posting End Date** : Oct 26, 2025, 11:59:00 PM

**Salary:** : $115,000 - $140,000 / year

**Salary Grade:** : SL4

**SBU Area:** : Stony Brook University Hospital

**Req ID:** 2503061