"Alerted.org

Job Description

The Senior Administrative Coordinator plays a crucial role in providing comprehensive administrative support to the organization. This position involves performing various administrative services, helping manage office operations, coordinating meetings and appointments, handling inquiries, working on special projects, and ensuring smooth vendor and service provider interactions. Additionally, the Senior Administrative Coordinator is responsible for maintaining records, managing office supplies, and coordinating management team schedules.

Primary Responsibilities:

• Provide administrative support to the President including, but not limited to helping manage and prioritize daily tasks, monitoring and managing daily calendar, correspondence, including arranging meetings, conference calls, and appointments

• Maintains discretion and confidentiality

• Complete assigned project-based work and provide support to President, Administration Manager, and Senior Management team as needed, including making presentations, spreadsheets, and reports

• Prepare and/or create error free documents and materials in a timely manner for internal/external communications

• Perform various administrative tasks, including filing, mailing, bill payment, expense reports, record keeping, running errands, and managing office supply inventory

• Act as the primary point of contact for the President for internal and external inquiries, providing prompt and professional assistance and responsiveness

• Work on arranging and coordinating corporate events

• Support President and Administration Manager in the company’s Strategic Planning process

• Create and implement procedures for updating and organizing materials, promoting efficient record-keeping practices

• Respond to emails, phone calls, and correspondence in a timely manner

• Support the company’s travel coordinator by coordinating domestic and international travel arrangements, including flights, accommodations, and transportation

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to [email protected] learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.

Skills and Requirements

• 3+ years of previous administrative support role experience required

• Excellent written and verbal communication skills

• Ability to handle sensitive and confidential information

• Strong organizational skills

• Detail oriented with commitment to accuracy

• Calendar and schedule management

• Self-motivated and adaptable

• Strong skills in Microsoft Office (Outlook, PowerPoint, Word, Excel)