• Reunion and Events Coordinator

    Carleton College (Northfield, MN)


    ### Job Duties

    Manage the production of Reunion and other events:

    Manage the execution of the annual Reunion event. Manage programs planned by alumni volunteers and Alumni Relations staff class liaisons.

     

    Request and review contracts and effectively manage relations with key vendors, Dining Services, Facilities, Residential Life, Security, Risk Management, and other campus departments.

     

    Evaluate and analyze facility usage, work with program staff to assess program needs, and make determinations on the most effective use of space. Coordinate production of weekend event setups, addressing space, sound, technology, and other needs.

     

    Develop, document, and manage Reunion processes, ensuring that staff (both student and professional) and other resources are utilized efficiently.

     

    Manage event planning and logistics in the campus event system.

    Management of vendor relationships and Reunion budget:

    Responsible for managing vendor contracts and business office payments.

     

    In consultation with the Assistant Director, determine appropriate allocation of the Reunion budget and negotiate competitive contracts for services and equipment.

    Coordination and production of other alumni events:

    Coordinate and execute alumni events for Homecoming

     

    Coordinate and facilitate other alumni events on campus

     

    Assist with planning and support for off-campus alumni events

     

    Collaborate with ARO and AAF team in the production of volunteer training events

    Supervision Received and Exercised:

    The Reunion and Events Manager reports to the Assistant Director of Alumni Relations.

     

    ### Minimum Education Required

    Bachelor’s degree

     

    ### Minimum Experience Required

    1-3 years of event planning and management experience

     

    Demonstrated ability to work collaboratively.

     

    Excellent communication, interpersonal, and writing skills

     

    Proven project management skills and ability to manage multiple priorities and complex projects in a team-oriented environment, while maintaining attention to detail.

     

    Ability to maintain confidentiality and demonstrate good judgment and sensitivity to diverse constituencies

     

    Strong spatial reasoning and visual literacy skills.

     

    Commitment to work across the entire academic community and collaborate with the External Relations team.

     

    Appreciation of the importance of the College’s relationship with its internal and external constituencies. Proven ability to partner with many internal and external partners to assure the successful execution of projects.

     

    ### Shift

    First (Day)

     

    ### Number of Openings

    1

     

    ### Public Transportation Accessible

    Yes

     

    ### Veterans Encouraged to Apply

    Yes

     

    ### Physical Required

    No

     

    ### Drug Test Required

    No

    ### Compensation

    $25.00 - $25.85 / Hourly

     

    ### Postal Code

    55057

     

    ### Place of Work

     

    On-site

     

    ### Requisition ID

     

    1866

     

    ### Job Type

     

    Full Time

     

    ### Job Benefits

    Non-Exempt:

    Carleton also offers a robust suite of benefits including: A generous 403(b) retirement plan with a 10% employer contribution and 2% employee contribution. Medical, dental, vision, life and disability insurance. Paid time-off, including 15 vacation days, 8 paid holidays, 3, floating holidays, 2 weather days, and extra days at the end of the calendar year to make a continuous week off before New Year’s. Employee Assistance Program (EAP) for all employees. A dependent tuition program after six years of service.

    ### Application Link

    https://carleton.wd1.myworkdayjobs.com/en-US/CarletonCareers/details/Reunion-and-Events-Coordinator_R-01291?jobFamilyGroup=e4c1fd5caef9100db08cb28d848b0000