"Alerted.org

Administrative Coordinator (aHEO) - Humanities Action Lab (HAL)-Office of the Dean, School of Arts and Sciences

POSITION DETAILS

The School of Arts & Sciences at Hunter College, the largest academic unit within the City University of New York (CUNY), is home to over 460 full-time faculty across 26 departments and 10 interdisciplinary programs. Serving more than 15,000 undergraduate and 4,000 graduate students, the school delivers the majority of Hunter’s general education curriculum and a wide array of disciplinary and pre-professional degree pathways. Hunter college also serves as a hub for the humanities action lab (HAL), a dynamic, collaborative initiative that brings together a growing nationwide coalition of universities, community organizations, and cultural institutions. Hal partners work collectively to create community-curated public projects that explore and address urgent social justice issues through the lens of history and memory. As the national hub, Hunter College serves as HAL’s coordinating center, housing the HAL Hub—a small, dedicated team that facilitates the coalition’s work.

Reporting to Finance Budget Manager, the Administrative Coordinator supports HAL’s national coalition of students,

faculty, and community organizers by ensuring smooth operations and logistics for participatory memory projects that

address social justice issues. This role is central to maintaining HAL’s infrastructure, coordinating exhibits, managing

finances, and fostering community engagement. Key Responsibilities Include but are not limited to:

Operations & Finance

• Managing day-to-day operations, including purchasing, payments, and payroll.

• Supporting grant proposals and subgrant payments.

• Liaising with college departments (e.g., Provost Office, HR, Finance).

Exhibition Logistics

• Overseeing shipping, installation, and maintenance of traveling exhibits.

• Coordinating with local hosts and vendors.

• Identifying and schedule future exhibit hosts.

Event & Program Support

• Organizing local programming and events.

• Coordinating logistics, documentation, and promotional materials.

• Manage registration, materials, and venue setup.

Evaluation & Outreach

• Administering and analyzing visitor surveys.

• Supporting data collection and reporting for exhibit impact.

Community Building

• Coordinate meetings and communications with partners.

• Manage HAL’s general email and support virtual meetings.

• Assist with planning and executing workshops and events.

QUALIFICATIONS

• Bachelor’s degree or equivalent experience.

• Strong organizational, communication, and interpersonal skills.

• Proficiency in Microsoft Office and WordPress.

• Ability to manage multiple projects with attention to detail.

• Commitment to HAL’s mission and social justice values.

CUNY TITLE OVERVIEW

Supports projects, initiatives, and activities that impact an academic or administrative department.

- Manages basic office functions such as communications, meeting schedules, work plans, staff assignments, and distributing information.

- Collects data for, prepares, and distributes reports and presentations using word processing, spreadsheet, and presentation software.

- Updates office databases, lists, and files to ensure completeness and accuracy; maintains current information on department web site(s); maintains department archives and collections.

- Conducts internet and/or database research and performs basic systems queries to locate information related to department activities.

- Maintains department fiscal plans and budgets; assists in budget administration and invoice processing.

- Provides basic information, instructions, and materials as requested by students, faculty, and others who contact the department.

- May supervise office staff and student workers.

- Performs related duties as assigned.

Job Title Name: Administrative Coordinator

CUNY TITLE

Assistant to HEO

FLSA

Non-exempt

COMPENSATION AND BENEFITS

Salary commensurate with education and experience, within approved range: $63,003-$74,754.

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

HOW TO APPLY

Applications must be submitted online by accessing the CUNY Portal on City University of New York job website www.cuny.edu/employment or https://cuny.jobs/ and following the CUNYFirst Job System Instructions. To search for this vacancy, click on Search Job Listings, select More Options To Search For CUNY Jobs and enter the Job Opening ID number. Click on the "Apply Now" button and follow the application instructions. Current users of the site should access their established accounts; new users should follow the instructions to set up an account.

Please have your documents available to attach into the application before you begin. Please note that the required material must be uploaded as ONE document under CV/ Resume (do not upload individual files for a cover letter, references, etc.). The document must be in .doc, .docx, .pdf, .rtf, or text format- and name of file should not exceed ten (10) characters – also DO NOT USE SYMBOLS (such as accents (é, è, (â, î or ô), ñ, ü, ï, –, \_ or ç)).

Incomplete applications will not be considered.

Please include:

• Cover Letter

• Resume

• Names and contact information of 3 references

Upload all documents as ONE single file-- PDF format preferred.

CLOSING DATE

The search will remain open, screening will begin on Oct. 3, 2025, and review of applications will be ongoing-- until the position is filled.

JOB SEARCH CATEGORY

CUNY Job Posting: Managerial/Professional

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

Job ID

30859

Location

Hunter College