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Description

We are looking for an Executive Assistant to join our team in Indianapolis, Indiana. This Contract-to-permanent position provides an excellent opportunity to support a dynamic group of executives while contributing to a fast-paced, innovative environment in the food and food processing industry. The role offers a hybrid schedule, combining remote work with occasional on-site responsibilities. Starting out, this role will be part-time hours, about 20-25 hours per week and has the potential to turn into 40 hours of work per week.

Responsibilities:

• Provide comprehensive administrative support to a team of 4-5 executives, ensuring seamless day-to-day operations.

• Manage complex calendars, coordinate scheduling, and resolve conflicts efficiently.

• Prepare and submit expense reports accurately and in a timely manner.

• Organize and oversee catering arrangements, conference room setup, and cleanup for meetings.

• Schedule and coordinate meetings, ensuring all logistics are handled effectively.

• Arrange and book travel accommodations, including flights, hotels, and transportation.

• Generate, update, and maintain reports using Microsoft Excel and company databases.

• Assist with special projects and tasks during on-site visits, such as setting up meeting spaces and coordinating lunch orders.

• Collaborate with executives to ensure all administrative needs are met.

• Adapt to hybrid work demands, including remote duties and occasional on-site support.

Requirements • Proven experience in calendar management and scheduling for senior executives.

• Proficiency in arranging and coordinating travel plans, including accommodations and itineraries.

• Strong skills in Excel and Word for report generation and document preparation.

• Familiarity with organizing executive meetings and handling related logistics.

• Ability to manage expense reporting processes accurately and efficiently.

• Excellent communication and organizational skills to handle multiple priorities.

• Experience in a hybrid work environment, balancing remote and on-site responsibilities.

• Ability to adapt quickly and provide proactive support in a fast-paced setting. TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

• 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .