"Alerted.org

25-26 Main Office Secretary/Receptionist JobID: 678

+ Position Type:

Secretarial/Clerical/ Secretary (school year only)

+ Date Posted:

9/11/2025

+ Location:

Hempstead High School

209 days per year; 8 hours per day; 19.40/hrPOSITION TITLE: Main Office Secretary/Receptionist GENERAL CHARACTERISITICS: Recruited By: Director of Human Resources Recommended for Appointed By: Director of Human Resources/Principal WORKING RELATIONSHIPS: Type of Authority: Staff Reports to: Work under direct supervision of administrationQUALIFICATIONS: • Must be 18 years of age or older and a high school graduate, or equivalent • Excellent interpersonal, organization, written and oral communication skills • Excellent computer technology skills • Knowledgeable and/or experience working with high school students • Works effectively as part of a team • Maintains confidentiality • Remains calm in stressful situations • Problem solves effectivelyPOSITION RESPONSIBILITIES ASSIGNED DUTIES:

+ Does work assignments accurately, neatly, and promptly systematically budgeting time

+ Uses appropriate technology resources, demonstrating a willingness to learn ? Accepts new job duties or changes, requiring few explanations or reminders before carrying out tasks

+ Asks questions, reads appropriate manuals, etc. and generally takes advantage of the opportunities to learn more about procedures and background

+ Shows initiative in assuming additional work when the situation demands it

+ Requires a minimum amount of supervision

+ Uses work time efficiently and appropriately, being regular in attendance and punctual at all times

+ Uses the DCSD Infinite Campus database and Microsoft Suite including Excel, Word and Power Point

+ Responsible for checking visitors in and out through Raptor system

+ Provides clerical support for Assistant Principal/Registrar

+ Provides clerical support when assigned as needed

+ Processes incoming and outgoing phone calls

+ Organize building phone list and troubleshoot phone issues

+ Greets and assists students, teachers, visitors in the Main Office

+ Handles all US mail incoming and outgoing including district mail

+ Types and distributes daily announcements and produces power point presentation on TV monitors

+ Assists and serves as backup for Principal’s Secretary

+ Coordinates graduation activities

+ Sets up and organizes Parent/Teacher/Student Conferences

+ Collect and report conference data

+ Schedules conference room usage

+ Reserves rooms for district PD

+ Organizes Open House

+ Does other requirements for day-to-day operation of the school

+ Performs all usual office routines

+ Helps with program for August welcome days

+ Follows routines and building policies/rules

+ Performs other related duties as directed by administration and/or certified staff

COMMUNICATION & INTERACTIONS WITH OTHERS:

+ Remains calm in stressful situations

+ Is flexible in problem-solving situations appropriately

+ Works effectively as part of a team in achieving common goals. Is agreeable, tactful and cooperative with staff, students, parents and community members

+ Accepts constructive suggestions and attempts to put the suggestions into operation at work or in attitude toward assigned tasks

+ Presents ideas clearly, logically and effectively, being polite and business-like in person or over the telephone

+ Exhibits cleanliness and neatness in appearance and dress

+ Demonstrates genuine caring, positive and respect for others

+ Makes a particular effort to challenge negative attitudes and helps ensure that all students and staff are honored and respected in the school environment

+ Communicates effectively and provides support for parent, community, students and staff

+ Maintains a positive relationship and collaborates with community, staff, parents, and students

+ Maintains confidentiality in and outside the school environment