• Assistant Property Manager

    Robert Half Office Team (San Diego, CA)


    Description

    Position Summary:

    Our client, a growing commercial property management company, is seeking a detail-oriented Assistant Property Manager to support day-to-day property operations. This role is ideal for someone with strong administrative and operational skills who enjoys coordinating with tenants and vendors and managing lease administrations to ensure smooth property operations.

    Key Responsibilities:

    + Serve as a primary point of contact for tenants and vendors, addressing inquiries, service requests, and scheduling maintenance.

    + Assist with lease administration, including tracking lease expirations, preparing lease documentation, and maintaining accurate lease files.

    + Draft, review, and distribute invoices to tenants and vendors; track payments and coordinate with accounting to ensure timely processing.

    + Prepare and coordinate bid proposals, service contracts, and approved invoices

    + Support budgeting and expense tracking by reconciling invoices, monitoring property-related costs, and maintaining financial records.

    + Maintain records of Certificates of Insurance (COIs), ensuring compliance with company policies and lease requirements.

    + Collect, organize, and analyze property-related data for reporting purposes.

    + Coordinate vendor contracts, service agreements, and maintenance schedules.

    + Assist property managers with operational tasks such as site inspections, reporting, and administrative workflows.

    + Ensure timely follow-up on tenant and vendor communications to maintain high levels of service and satisfaction.

    Requirements

    Qualifications:

    + 3+ years of administrative, property management, or light accounting experience preferred.

    + Strong organizational skills with high attention to detail.

    + Experience handling invoices, payments, or basic financial reconciliation.

    + Excellent written and verbal communication skills for interacting with tenants, vendors, and internal teams.

    + Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and property management software is a plus.

    + Ability to multitask, prioritize assignments, and work independently in a fast-paced environment.

    TalentMatch®

    Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

     

    Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

     

    All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

     

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