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Posting Details

Working Title Executive Assistant to the Senior Associate Vice President for Dean of Students

Position Number 01429A

Department VP STUDENT ENGAGEMENT & ENROLL SERV

Location Norfolk, VA

Type of Position Classified

Type of Job Full Time

EEO Category F Administrative Support (Clerical & Sales)

Job Description

The Executive Assistant supports the Division of Student and Campus Life’s through office operation support for a divisional customer service location as well as the administrative support for the Senior Associate Vice President and Dean of Students, Assistant Vice President for Student Life, and Dean of Students Operations staff.

The Executive Assistant will support front desk operations including customer service addressing in-person, electronic, and phone call inquiries; multitask and triage daily crisis situations in support of student needs; provide management and supervision support of student hourly employees; office management including supply inventories and office equipment; and develop, coordinate and implement divisional and office programs and services to support students and employees. Work hours may be required during evenings and weekends as needed.

In addition, the Executive Assistant is responsible for supporting the staff of the Senior Associate Vice President and Dean of Students with calendar scheduling, travel coordination, document and presentation preparation, administrative duties, and budget coordination.

Type of Recruitment

Knowledge, skills and abilities

+ Considerable knowledge of office practices and procedures.

+ Working knowledge of effective supervisory techniques.

+ Working knowledge of computer applications such as Microsoft Office Suite.

+ Working knowledge of client-server systems (e.g., Banner, PeopleSoft, or a similar program).

+ Working knowledge of effective customer service and problem-resolution techniques.

+ Strong oral and written communication skills.

+ Strong critical thinking and decision-making skills.

+ Demonstrated ability to prioritize work and manage multiple projects simultaneously while producing quality work.

+ Demonstrated ability to communicate effectively with professional and student staff, University officials, external agencies, and a variety of individuals who may seek this office for assistance.

+ Demonstrated ability to draft and prepare correspondence, reports, special projects, spreadsheets, agendas, and minutes.

+ Demonstrated ability to assist in planning, implementing, and coordinating special events.

+ Demonstrated ability to work independently.

+ Demonstrated ability to follow established guidelines and timelines.

+ Demonstrated ability to independently initiate and carry out projects.

+ Demonstrated ability to promote efficient workflow.

+ Demonstrated ability to interpret policies and procedures.

+ Demonstrated ability to coordinate meetings, schedules, and travel arrangements.

+ Demonstrated ability to maintain confidentiality.

Special licenses, registration or certification

None

Education or training

None

Level and type of experience

+ Extensive experience using Microsoft Office software and database applications.

+ Some experience as an administrative assistant supporting a mid-to-high level administrator.

+ Some supervisory experience.

Additional Considerations (supplemental knowledge, skills, abilities, education, experience, licensure, certification)

+ Some knowledge of Old Dominion University policies and procedures.

+ Some experience working in a college or university setting.

+ Some experience in coordinating events.

+ Some experience with Banner Student Information System.

+ Business Administration experience or related field, or an equivalent combination of training and experience.

Conditions of Employment

Given the nature of the positions in Student Engagement & Enrollment Services that provide support to student services and/or student-centered programs, the employee occupying this position may be required to work during a university closing as directed by his or her supervisor. These instances may include working from a remote location (i.e. telework, etc.).

Annual Salary/Hourly Rate Salary is commensurate with education and experience and begins at $ - $44,192

Posting Detail Information

Job Requisition Number S03046

Job Open To General Public

Open Date 09/15/2025

Close Date 10/10/2025

Open Until Filled No

Special Instructions Summary

Please upload cover letter and resume.

Criminal Background Check The final candidate is required to complete a criminal history check.

College Home Page

Department Home Page

Equity Statement

It is the policy of Old Dominion University to provide equal employment, educational and social opportunities for all persons, without regard to race (or traits historically associated with race including hair texture, hair type, and protective hairstyles such as braids, locks, and twists), color, religion, sex or gender (including pregnancy, childbirth, or related medical conditions), national origin, gender identity or expression, age, veteran status, disability, political affiliation, sexual orientation or genetic information. Individuals from minoritized communities, women, veterans and individuals with disabilities are encouraged to apply.

Reasonable Accommodation Request

If you are an individual with a disability and require reasonable accommodation, please contact the Division of Talent Management and Culture at (757)683-3141.

Alternative Hiring Process

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process.

To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services ( DARS ), or the Department for the Blind & Vision Impaired ( DBVI ). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter.

To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155.

Pay Transparency Nondiscrimination Provision

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or © consistent with contractor’s legal duty to furnish information.

Supplemental Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents

+ Resume

+ Cover Letter/Letter of Application

Optional Documents

+ Yellow Layoff Form

+ Blue Layoff Card

+ AHP Letter