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Payroll Specialist

+ Hourly Rate: $28.85 – $38.46

+ Schedule: Full-time, Day Shift, 9:00 AM start time

+ Work Arrangement: Remote (must be local to Los Angeles office and able to come in for special projects/meetings)

Responsibilities:

+ Processing of bi-weekly payroll; includes entries, reviewing, auditing, and running multiple post payroll reports for US and UK

+ Payroll reconciliation against funding

+ Processing employee status changes, make-up time forms, meal waivers

+ Processing parking stipends; end of month payroll

+ Processing deferral changes weekly (employee 401k elections) as well as 401k loans

+ Processing annual merit increases and additional payrolls as needed

+ Assigning Time Off policies

+ Payroll General Ledger (G/L) reconciliation

+ Processing garnishments, includes agency responses

+ Processing manual checks/banking ACH for terminated employees (final payments)

+ Provide OT reports to each division head/upper management

+ Reporting union payroll costs to Finance team (Entertainment Partners)

+ Registering for wage accounts with states as added to payroll and setting up state and local tax jurisdictions in ADP

+ Processing/paying select local taxes that ADP does not handle (quarterly)

+ 401k funding

+ HSA funding (Health Savings Account)

+ Processing domestic and international wires

+ Processing vendor wires for A/P; payment manager/manual wires/wire recalls/wire amendments (in communication with A/P as well as Wells Fargo)

+ Reporting of daily bank deposits to Finance team

+ Reporting of company credit card balances to Finance team

+ Monthly benefits billing (Aetna/Kaiser/MetLife); accessing invoices from vendor portals and reconciling each cost per employee and business segments

+ Cap labor reporting; updating and verifying rates (pHelix/QuickBase)

+ Monthly vacation accrual reconciliation

+ Providing documentation and reports for internal and external audits (workers comp/401k/EY)

+ Cross-charge billing; reporting wages and employer taxes and 401k match for select employees

+ Reviewing ADP credit and debit invoices as received and forwarding to Finance team

+ Multiple reports for Management/HR/Finance as needed

+ Continuous communication with employees and supervisors; assisting with general inquiries, time off requests, timecard issues and edits

+ Proficient with MS Excel (formulas, V-lookup, Pivot tables, etc.)

+ Perform ad-hoc duties as assigned

Requirements

+ BA in Accounting/Business Administration

+ 3–5 years of payroll and general ledger accounting experience

+ Knowledge of general accounting principles

+ Knowledge of employee labor laws, taxes, relevant legislation, policies and regulations

+ Proficient in Microsoft Excel and Outlook

+ Proficient in ADP software preferred

+ Outstanding organizational and time management skills

+ Ability to collect and analyze data efficiently

+ Strong attention to detail

+ Ability to work in a team-oriented environment

+ Ability to work independently

+ Demonstrated ability to handle confidential and sensitive information

+ Excellent communication and problem-solving skills