• Occupancy Specialist

    New Jersey Housing and Mortgage Finance Agency (Trenton, NJ)


    Occupancy Specialist

     

    Location Trenton, NJ

     

    Job Code 782

    NOTICE OF VACANCY

    THE EXECUTIVE DIRECTOR OF THE NEW JERSEY HOUSING AND MORTGAGE FINANCE AGENCY INVITES APPLICATIONS FROM QUALIFIED CANDIDATES FOR THE FOLLOWING:

    Job Title: Occupancy Specialist

    Salary Range: R8 ($49,876.01 - $70,189.60), PR9 ($54,988.40 - $77,382.82), PR10 ($60,631.93 - $85,314.56)

     

    Division: Asset Management

     

    FL Status: Non-Exempt

     

    Issue Date: 9/17/25

     

    Closing Date: 11/3/25

     

    Union Status: Professional Bargaining Unit, Non-Exempt

     

    Employment Status: Full time

    JOB DESCRIPTION

    Under supervision, perform duties related to monitoring the Asset Management portfolio for compliance with the HUD 4350.3 Handbook, NJHMFA, and other Federal / State rules and regulations as applicable; ensure that projects satisfy the requirements of move-in/re-certification, vacancies, delinquencies, and other reporting requirements (as applicable). Perform related duties as required .

     

    + Maintain a database for each assigned property to track pertinent payment and compliance information.

    + Review and approve tenant certifications to ensure compliance with the applicable income limit for that development/program.

    + Assist on-site managers in the implementation and interpretation of HUD rules and regulations and in determining tenant eligibility.

    + Review and approve HUD vouchers monthly. Respond promptly to internal and external requests for information and assistance, including inquiries for residents, owners, and other third-party entities.

    + Review, correct, and process vacancy payments, unpaid rent, and tenant damage claims.

    + Monitor waiting lists, monthly vacancy, and delinquency rates for the Asset Management portfolio.

    + Assist outside agencies in interpreting and implementing HUD rules and regulations in accordance with HUD's 4350.3 handbook.

    + Conduct inspections of tenant files to ensure compliance with program requirements and to verify that tenants are paying the correct rents.

    + Update rent schedules whenever changes occur in either rents or utility allowances.

    + Coordinate and handle special project assignments.

    + Generate written correspondence as required .

    MINIMUM REQUIREMENTS

    Education / Experience:

    Occupancy Specialist I (Range 8)

     

    Two (2) year college degree; 3 years of related experience; or any equivalent combination of education and experience that meets the required knowledge, skills and abilities.

     

    Occupancy Specialist II (Range 9)

     

    Two (2) year college degree; five (5) years of related experience; or any equivalent combination of education and experience that meets the required knowledge, skills, and abilities.

    Skills:

    + Knowledge of HUD rules and regulations governing tenant selection, eligibility, and the certification/recertification requirements.

    + Knowledge of the Low-Income Housing Tax Credit Program.

    + Knowledge of HMFA statutes and regulations.

    + Ability to perform and analyze mathematical computations.

    + Ability to accurately enter and retrieve computer data, using MS Word, MS Excel, and MITAS.

    + Ability to communicate effectively, orally, in writing, and to listen actively.

    + Ability to apply complex regulations to varying situations.

    + Ability to work independently.

    + Ability to organize and accomplish multiple assignments simultaneously under time constraints.

    + Ability to drive to properties to conduct tenant file reviews.

    + Ability to establish and maintain effective working relationships.

    + Ability to maintain a positive work atmosphere in an appropriate manner of behavior that ensures cooperation and effective communication.

     

    For Occupancy Specialist I, II, and III: No later than the first anniversary of the employee's start date; specialists shall have completed an NJHMFA-approved CPO (Certified Professional of Occupancy)/Certified Assisted Housing Manager or other equivalent certification course. Upon receipt of certification, specialists must satisfy the continuing education requirements to maintain his/her CPO certification.

    BENEFITS

    NJHMFA provides a comprehensive benefit package which includes:

    - Medical, prescription, dental, vision & long term disability

    - FSA & HSA

    - Public Service Loan Forgiveness and Tuition Reimbursement

     

    - Public Employees' Retirement System (PERS)

     

    - Deferred compensation plans

     

    - Employee assistance services (EAS)

     

    - State employee discounts program

     

    - Paid personal, sick and vacation days

     

    - Paid holidays

     

    - Partial Telework

     

    Residency in the State of New Jersey is required of all employees with an agency of the State in accordance with the New Jersey First Act, N.J.S.A. 52:14-7 (L. 2011, Chapter 70). Employees must comply with the “New Jersey First Act” which requires employees hired after September 1, 2011 to reside in New Jersey. Non-New Jersey resident employees must relocate to New Jersey within one year of their date of hire and provide proof of residency to Human Resources.

     

    The NJHMFA is an Equal Opportunity Employer in compliance with all Federal, State and Local Regulations. NJHMFA provides equal employment opportunity to both individuals with veteran status and individuals with disabilities.

     

    Must complete an Outside Activity Questionnaire (disclosure of outside office or employment) on an annual basis.

     

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