• Sr. Financial Assistant

    University of Miami (Miami, FL)


    Current Employees:

    If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here (https://www.myworkday.com/umiami/d/task/1422$7248.htmld) to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position using the Career worklet, please review this tip sheet (https://my.it.miami.edu/wda/erpsec/tipsheets/ER\_eRecruiting\_ApplyforaJob.pdf) .

     

    The Business Operations Department at the Rosenstiel School of Marine, Atmospheric and Earth Science at the University of Miami has an exciting full time temporary position for a Sr. Financial Assistant. Thesuccessful candidate will assist with the financial operations by monitoring, supporting, and evaluating grant activities and research accounts from proposals and award set-up to closeout within the assigned department(s) to ensure compliance with applicable University, State and Federal policies.

    Duties and Responsibilities:

    + Complete all forms required by each specific application submission and obtains signatures from faculty and all

    + other required school approvers.

    + Review proposals and ensures all documentation is correct and ready for submission.

    + Initiator and coordinator for multi-step proposal/contract submission in the internal processing system; tracking

    + progress, problem solving obstacles, and ensuring its completion throughout.

    + Prepare sub-contracting documents as required by the award and submit to ORA contracts for negotiations.

    + Maintain award information current, process budget continuations, re-budgeting requests, no cost extensions,

    + funding requests and generates required award reports.

    + Prepare budget plan and ensures relevant documentation and budget justification are submitted, and verifies all

    + information is correct in Workday.

    + Prepare, review, and verify budgets with specific attention to effort and salary, travel, subcontracts, consultants,

    + equipment and indirect costs if applicable.

    + Review account attributes in Workday, create budget plans and submit information to central offices, and verify

    + budget in Workday system.

    + Maintain salary projection spreadsheet for each faculty, their lab, staff, and students and advise HR of salary

    + funding issues that might require a lay-off letter for research faculty and research staff.

    + Enter costing allocations in Workday as per faculty approved salary projection spreadsheet.

    + Input and extract data from various business application systems, provide information to faculty and staff as

    + needed.

    + Provide assistance and consult with departments in preparing cost and budget analysis and fiscal allocation, as

    + well as developing administrative efficiencies. Create financial reports, reconciliations, and review irregular and

    + unusual transactions for resolution.

    + Monitor the effective indirect cost (IDC) yield across all submitted proposals.

    + Exercises discretion and independent judgment in daily activities.

    + Responsible for creating and sustaining a collaborative work environment where personnel are treated

    + respectfully, ethically and professionally at all times; responsible for building positive and productive

    + relationships with colleagues at all levels and departments across campus.

    + Support the Finance Manager and Associate Director of Finance operationally and with other projects as

    + needed.

    + Performance, at the highest professional level, of all other duties as may be assigned.

    QUALIFICATIONS

    + A bachelor’s degree in Finance, Accounting, Research Administration or related field is preferred.

    + Two years of progressively responsible experience, preferably in an academic and research setting.

    + Experience in research administration highly preferred.

    + Strong accounting and analytical skills, and knowledge of general accounting principles.

    + Ability to work in a complex environment with the skills to manage multiple tasks and deadlines, establish

    + priorities, set objectives, and achieve stated goals.

    + Ability to work as a team or independently.

    + Appreciation for organizational subtleties and a high level of discretion.

    + Excellent oral and written communication skills.

    + Excellent computer (specifically Excel) and organizational skills.

    + S trong customer service focus.

    + Attention to detail.

    + A bility to learn quickly.

     

    The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here (https://www.hr.miami.edu/careers/eo-ada/index.html) for additional information.

    Job Status:

    Full time

    Employee Type:

    Temporary

    Pay Grade:

    A5