• Administrative Liaison

    City of New York (New York, NY)


    Job Description

    Job Description

    Hours: Full-Time – 35 Hours

     

    Work Location: 30-30 Thomson Avenue, LIC, NY 11101

     

    Only candidates who are permanent in the Clerical Associate title, or those who are reachable on the Promotional List for Exam #3587, or Open-Competitive List (Exam #1190 or Exam#2120) may apply. Please include a copy of your Notice of Results or indicate on your cover letter if you are permanent in the title. If you do not meet the previously mentioned civil service criteria, you will not be considered for an interview.

     

    The Department of Design & Construction, Division of Infrastructure, is looking for an Administrative Liaison to join the Division's Office of Administrative Services. The successful candidate will serve as a liaison and/or back-up liaison between multiple Divisions within the agency. Key responsibilities include:

     

    Personal Expense Liaison: Reviewing employees' monthly personal expense reimbursement requests for accuracy, submitting complete packages for approval, maintaining logs, updating employee files, and following up to ensure timely reimbursements.

     

    Payroll and Time Management Liaison: Picking up and distributing paychecks, pay-stubs, reimbursement checks when needed, and health insurance forms to in-office and field staff.

     

    Back-up Liaison (Purchasing, Technology and Innovation, and Fleet): Coordinating payment for the initial and renewal of the ENVISION training, this includes maintaining a log to track the use of the funds through a Purchase Order, ensure payments are processed, and follow up with employee through the completion of the training; coordinate new and internal hire onboarding, including creating Track-It tickets for workstation assignments, working with T&I technicians for PC and phone setup, reviewing and submitting driver's vehicle requests, commuting renewals, and parking permit requests, reviewing and submitting requests for business cards, wireless devices, laptops/Surface Pros, and PPE, following up with Operations Facilities on workstation maintenance and employee relocations, and maintaining the Division's Management Services e-Files.

     

    Other Responsibilities: Processing external DDC consultants, this involves completing or reviewing requests for new PIMS users and/or existing PIMS users requiring date extension. Serving as MetroCard liaison for the Construction Management Unit, maintaining copiers and printers at 30-30 Thomson Ave. (ordering supplies, coordinating maintenance), assisting with the distribution of goods and materials, and providing back-up support to the Deputy Commissioner's Executive Assistant when require.

     

    Authorization to work in the United States is required for this position. NYC Department of Design and Construction does not provide sponsorship for international employees for visa applications, extensions, or status changes, including STEM/OPT visas. Applicants are responsible for ensuring that they meet all qualifying requirements for this position, at the time of application.

    All applicants, including City Employees:

    Please go to NYC Government Jobs | Explore Careers | City of New York, go to Search for Open Jobs, and type in the Job ID # listed above. Submit job application as prompted. Do not apply via Employee Self-Service (ESS), e-mail, mail, or fax your resume to DDC directly.

    CLERICAL ASSOCIATE - 10251

    Qualifications

    Qualification Requirements

    A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and one year of satisfactory clerical experience.

     

    Skills Requirement

     

    Keyboard familiarity with the ability to type at a minimum of 100 key strokes (20 words) per minute.

     

    Additional Information

     

    The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

     

    Salary Min: $ 46,503.00

     

    Salary Max: $ 64,710.00