"Alerted.org

Human Resources Department Coordinator

Posting Number S01478JP

Department Human Resources

Job Summary

The Department Coordinator II is responsible for providing comprehensive support and coordination for the department. This position involves handling a wide range of administrative tasks, managing departmental projects, and serving as a liaison between department members and external stakeholders. The ideal candidate possesses strong organizational, communication, and problem-solving skills.

Specifically for the Human Resource Department, the coordinator will work with the Talent Strategy team to support the administrative responsibilities related to recruiting, onboarding, performance management, record keeping, and training. This position will also independently provide administrative support for a variety of projects. Strong communication skills are required as you will often be representing the HR team to multiple constituents and one of the first on the team to meet new employees. The position reports to the Director for Talent Strategy.

Essential Functions:

+ Assist with the pre-employment process for new hires.

+ Administer the I-9 process for faculty and staff.

+ Schedules travel for candidates.

+ Assists with record keeping and filing

+ Manages the Careers email inbox and talent strategy invoicing.

+ Greets visitors, answers the HR line and other related front desk tasks

The hourly range for this position is expected to be: $26.35-27.85 /per hour (This position is eligible for overtime and shift/weekend differential). Compensation is based on skills and experience.

BENEFITS AND PERKS

+ A variety of health insurance plans (Medical – effective date of hire, Vision, Dental)

+ Generous Retirement Plan – 10.12% annual compensation contribution (Eligible after 1 year of service and age 26), no match or vesting required!

+ Life and Disability Insurance

+ Paid Time Off: 10 days of vacation (1st year), 15 days (2nd year), 12 days of personal/sick time ( PTO accruals based on hours worked).

+ Paid Holidays and Special Days Off: https://www.bowdoin.edu/hr/our-workplace/college-holidays-and-special-days-off.html

+ Paid Parental Leave (Available after one year of service)

+ Access to many of the College’s facilities including the gym and pool (Including household members)

+ Free fitness and wellness classes!

+ And more: https://www.bowdoin.edu/hr/benefits-perks/index.html

Education/Skills Requirements

Required:

+ High School Diploma or GED required.

+ Outstanding customer service and interpersonal skills with the proven ability to interact and communicate positively and effectively with all constituents (faculty, managers, coworkers, students, applicants, external customers) and sometimes in stressful situations.

+ Must routinely apply basic traits of honesty, integrity, loyalty, and respect for others.

+ Excellent written and verbal communication skills.

+ Ability to work independently and as part of a team in a busy office setting with regular interruption.

+ Exceptional organizational and multi-tasking skills, with great attention to detail, the ability to manage multiple priorities, function well under pressure and meet deadlines.

+ Proven ability to use good judgment, be resourceful, as well as proactive in thinking through problems and identifying solutions.

+ Strong sensitivity to and ability to maintain confidentiality and use discretion working with sensitive material.

+ Preferred:

+ Bachelor’s degree in Human Resource Management, Business, or a related field preferred or an equivalent combination of college level coursework and/or continuing education and experience.

+ Two or more years of prior experience in HR, with emphasis on one or more of the following areas: recruitment, employee relations/performance management, training, or HR systems.

Experience Requirements and/or Equivalents

+ 3-5 years administrative support experience.

+ Strong technical aptitude and proficiency in Microsoft Office Suite required.

+ Working knowledge with complex HR systems, including Workday and/or PeopleAdmin preferred, with a willingness and self-motivation to keep current with existing systems and to learn new software applications as necessary

Applicants must meet the minimum qualifications in this posting to be considered for hire.

Standard Work Days and Hours

Generally, Monday-Friday, 40 hours per week between the hours of 8:30am – 5:00pm (with occasional extra hours during peak periods or to cover absences).

We regret that Bowdoin College is unable to provide visa sponsorship for staff positions.

Employment at Bowdoin College is contingent upon satisfactory completion of applicable background checks including but not limited to: criminal records, educational verifications, driving records (when job-related), and/or credit history (when job related).

#bcindeed

About Bowdoin

Bowdoin embraces diversity in all forms, and the College is home to talented students, faculty and staff—with a variety of racial, ethnic, cultural, and socioeconomic backgrounds; religious beliefs; and gender identities, among other factors.

We encourage applications from candidates committed to the support of an inclusive campus community and those who will enrich and contribute to the College’s multifaceted diversity. We value a community in which individuals of all backgrounds are warmly welcomed and encouraged to succeed.

Founded in 1794, Bowdoin has maintained its commitment to the liberal arts for well over 200 years. Bowdoin’s reputation as a preeminent liberal arts college rests on the excellence of its faculty, students, and staff; intimate size; strong sense of community; and connections to the people, history, and natural beauty of Maine.

Bowdoin’s campus is situated in a beautiful natural setting. Located in Brunswick, Maine, a town of approximately 20,000, the College is a short drive from the Maine coast, twenty-five miles from Portland and 120 miles from Boston.

Shift

Employment Category Full Time Year Round

FTE 1.00

Benefits Eligible Yes

Pay Type Hourly

Background Check Package Requirements Support Staff + Credit

Is driving a vehicle (e.g. Bowdoin vehicle or off road vehicle, rental car, personal car) an essential function of this job? No

Is a pre-placement physical required for this position? No

Posting Date 09/17/2025

Applications Accepted Until

Open Until Filled No

Type of Posting Internal/External

Special Instructions to Applicants

If selected as a finalist, you will be required to submit information for three references, including name, email address, phone number and how you know the reference.

EEO Information

Bowdoin College complies with applicable provisions of federal and state laws that prohibit unlawful discrimination in employment, admission, or access to its educational or extracurricular programs, activities, or facilities based on race, color, ethnicity, ancestry and national origin, religion, sex, sexual orientation, gender identity and/or expression, age, marital status, place of birth, genetic predisposition, veteran status, or against qualified individuals with physical or mental disabilities on the basis of disability, or any other legally protected statuses.

Supplemental Questions