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TAIT partners with artists, brands, IP holders and place makers to bring culture-defining, never-before-seen experiences to life.

With a legacy of innovation spanning over 45 years, TAIT has grown from pioneering in rock ‘n’ roll concert staging to setting the global standard for extraordinary live events and experiences through cutting-edge technology, precision engineering, and creative design. TAIT’s 20 global offices have developed iconic productions and experiences in over 30 countries, all seven continents, and even outer space for renowned performers, theme parks, exhibits, and venues across the globe, including partnerships with Taylor Swift, Cirque Du Soleil, Royal Opera House, Nike, NASA, Bloomberg, Google, Beyoncé, and The Olympics

Position Purpose

The Staffing Manager, TAIT F.O.R.C.E. plays a central role in building, managing, and optimizing the freelance talent community across the organization. This person ensures that every freelance team member is recruited, onboarded, supported, and offboarded with efficiency and care. The Staffing Mgr acts as both strategic talent partner and hands-on manager overseeing the entire freelance lifecycle from sourcing and scheduling to payroll and performance feedback.

They serve as a resource for departments in need of freelance support, anticipate staffing needs across evolving project scopes, and source top-level talent accordingly. They ensure operational excellence across systems, processes, and communications.

Essential Responsibilities / Accountabilities

Talent Sourcing & Recruitment

+ Support the development of job outlines and creation of job postings for open freelance roles

+ Proactively source and engage top-tier freelance talent for a variety of roles across the organization, building a strong and scalable bench to support future growth

+ Negotiate rates with all freelancers, ensuring alignment with TAIT’s established rate structure, in collaboration with department and project leadership; may also include travel policy and allowance negotiations to maintain consistency and compliance.

+ Recommend and develop innovative strategies, policies, and procedures to grow and diversify the freelance workforce

+ Conduct ongoing interviews with prospective freelancers to assess fit, expand the talent pipeline, and nurture long-term relationships through consistent communication

+ Attend industry events, job fairs, and networking opportunities, actively represent TAIT in relevant freelance or entertainment industry spaces to build brand awareness and grow our talent network.

Onboarding & Integration

+ Initiate the onboarding process by collecting documentation, submitting onboarding and contact forms, and ensuring all NDAs and deal memos are fully executed.

+ Ensure freelancers receive comprehensive onboarding, including system access, training, travel policy guidance, and orientation support.

Project Staffing & Scheduling

+ Participate in project staffing and Talent Acquisition meetings, offering informed recommendations and guidance to stakeholders

Strategic Planning & Reporting

+ Contribute to long-term staffing strategy and hiring plans for scalable growth, including proactive identification of freelancers poised for possible conversion to FTE

+ Provide regular updates and insights to leadership on freelance performance, bandwidth, gaps, and cost-tracking

+ Assist in developing freelancer-related policies, procedures, and SOPs

+ Champion continuous improvement and innovation in freelance staffing operations

Perform assigned duties according to the policies and expectations prescribed by the company.

To perform this position successfully, each essential responsibility/accountability must be fulfilled satisfactorily. Reasonable accommodations may be made to enable an individual with disabilities to perform the responsibilities and accountabilities outlined above.

Other duties may be assigned to meet business needs.

Competencies

• Time Management: Effective time and resource management to meet deadlines and objectives

• Communication: Strong communication skills for effective team collaboration and reporting.

• Problem-Solving: Proficiency in identifying and addressing issues within the team or department

• Adaptability: Ability to adapt to changing priorities and work environments

Minimum Qualifications

• Education: HS Diploma/ G.E.D.; Associates or Bachelor's preferred

• 7+ years of experience in live entertainment or event production

• 3+ years of experience recruiting, contracting, and managing freelance talent

• Proven experience with scheduling, contract negotiation, and payroll systems

• Strong understanding of core event production roles, terminology, and workflows

• Experience with tools such as Docusign, Slack, Box, Asana, Airtable, JobVite ATS/CRM, and MS Office

• Knowledge of freelance employment law and industry best practices preferred

• Highly organized, proactive, emotionally intelligent, and detail-oriented

• Able to work across multiple time zones and outside standard hours when needed

Salary: $85,000 - $100,000 commensurate with experience

\#LI-AB1

TAIT is an equal opportunity employer fully committed to diversity and inclusion in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran or any other protected characteristic as outlined by international, national, state, or local laws.