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Document Controller

General Information

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City

Dallas

State/Province

Texas

Country

United States

Department

EXTERNAL PROJECT MANAGEMENT

Date

Friday, September 19, 2025

Working time

Full-time

Ref#

20036452

Job Level

Individual Contributor

Job Type

Experienced

Job Field

EXTERNAL PROJECT MANAGEMENT

Seniority Level

Associate

Currency

USD - United States - US

Annual Base Salary Minimum

52,020

Annual Base Salary Maximum

104,040

The salary range above represents the low and high end in the local currency of Xerox’s salary range for this position and is reflected in an annualized amount. Actual salaries will vary based on factors including, but not limited to, geographic location, market competition, and/or the successful applicant’s education, experience, knowledge, skills, and abilities. The range listed is just one component of Xerox’s total compensation package for employees. Employees are also afforded a comprehensive suite of benefits, to view those details please visit Xerox Careers for your applicable country. If you are not reviewing this job posting on Xerox Careers (https://xerox.avature.net/en\_US/careers) , we cannot guarantee the validity of this posting. For a list of our current internal postings, please visit Xerox Careers (https://xerox.avature.net/en\_US/careers) .

Description & Requirements

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About Xerox Holdings Corporation

For more than 100 years, Xerox has continually redefined the workplace experience. Harnessing our leadership position in office and production print technology, we’ve expanded into software and services to sustainably power the hybrid workplace of today and tomorrow. Today, Xerox is continuing its legacy of innovation to deliver client-centric and digitally-driven technology solutions and meet the needs of today’s global, distributed workforce. From the office to industrial environments, our differentiated business and technology offerings and financial services are essential workplace technology solutions that drive success for our clients. At Xerox, we make work, work. Learn more about us at www.xerox.com .

Real Estate Information Management - Document Controller

The Document Controller (DC) as a member of the Real Estate Information Management (REIM) group supports real estate construction project teams by managing project design documents and by advocating document standards and requirements. The DC performs a variety of document control functions using cloud-based electronic document management system. The DC will work with end-users to collect, maintain, and distribute documents while ensuring quality and integrity of the documentation.

The qualified candidate will have electronic document management experience within the design and construction industry. This position is responsible for all client-facing document control activities. These activities require cooperation across a large group of individuals that include both on-site and off-site stakeholders.

Specific Responsibilities Include:

+ Maintain engineering drawings, project reports, specifications, proposals, and other documentation for multiple construction projects

+ Support multiple on-site and off-site project team members engaged in the design, construction, and integration of real estate capital projects and related document management

+ Ensure design and construction deliverables meet document submission requirements by all stakeholders throughout the documentation life cycle of a project

+ Ensure that documents are in searchable with established metadata attributes

+ Audit and reconcile project documentation for multiple high profilehigh-profile projects

+ Resolve and escalate issues concerning missed deliverables and failure to meet document control requirements

+ Direct off-site documentation support team to coordinate special documentation projects

+ Provide reports on quality assurance, quantity, and performance of documentation delivery with tracking controls, logs or similar

+ Track phases of multiple projects to proactively provide documentation control support to project management

+ Validate project close out documentation for migration to facilities management

+ Administer electronic document management system including related forms, documents, and support tickets.

+ Enhance the documentation process using the electronic document management system.

+ Manage risk associated with changes to project teams and phase of project work by controlling access and permissions on the electronic document management system.

+ Provide strategic advisement on document standards and procedures to Management

Qualifications:

+ 5+ years of prior document control or project administration experience

+ Design, construction, architecture, real estate development, or facilities management exposure

+ Experience in document management, system administration, or data governance

+ Advanced word processing and spreadsheet experience required

+ Strong administration and project and project management skills

+ Strong knowledge of electronic document management systems, document control tools, or collaborative project management software such as Construct ware, Procore log, Primavera, PMWeb, Newforma, Aconex, Asite, OpenText, Laserfiche, or similar

+ Excellent written and oral communication

+ Attention to detail, organizational and interpersonal skills, as well as a demonstrated ability to interact effectively with project professionals and management

+ Experience or knowledge of AutoCAD and BIMpreferred.

What We Offer:

+ Competitive hourly compensation with overtime potential

+ Comprehensive benefits from day one (medical, dental, vision, life insurance)

+ 401(k) with company match

+ Paid time off, holidays, and personal days

+ A culture that prioritizes flexibility, safety, and work-life balance

With Our Technology, Build Your Future at Xerox. Apply Now.

\#LI-MC1

\#LI-ONSITE

Xerox is an Equal Opportunity Employer and considers applicants for all positions without regard to race, color, creed, religion, ancestry, national origin, age, gender identity, sex, marital status, sexual orientation, physical or mental disability, use of a guide dog or service animal, military/veteran status, citizenship status, basis of genetic information, or any other group protected by law. Learn more at www.xerox.com and explore our commitment to diversity and inclusion: https://www.xerox.com/en-us/jobs/diversity People with disabilities who need a reasonable accommodation to apply or compete for employment with Xerox may request such accommodation(s) by sending an e-mail to [email protected]. Be sure to include your name, the job you are interested in, and the accommodation you are seeking.